Senior Legal Assistant — Billing & Matter Support

Marino Law; Gold Coast City; On-site; AUD 90,000 - 105,000; Full time

Benefits offered by this job

Market-competitive pay

Health & Wellbeing initiatives

2 days work from home

Paid parental leave (26 weeks)

Annual bonuses for support staff

Job summary

HFW Brisbane is seeking an experienced Legal Assistant to support the Construction team with billing, matter administration, and office operations. The role involves close collaboration with senior legal professionals on high-profile matters, and includes assisting with an office move and setup.

You will handle complex billing using Elite 3E, manage document filing with iManage, and coordinate diaries and court schedules.

Qualifications

• Around three years' experience in a legal assistant role.
• Strong billing experience, including handling complex and high-volume bills with accuracy.
• Excellent organisational skills with the ability to manage competing priorities and meet deadlines.
• Proactive and autonomous work style, with ability to support team goals.

Responsibilities

• Prepare and manage complex billing processes using Elite 3E.
• Coordinate a structured billing review cycle with lawyers and partners.
• Monitor and follow up on bill distribution post-completion.
• Oversee matter opening and compliance procedures, and manage document filing for court proceedings.
• Prepare transcripts and maintain accurate filing using iManage.
• Record time entries for partners and review daily narrations.
• Manage partner inboxes and coordinate diary appointments and court schedules.
• Support client events and logistics for meetings and presentations.
• Participate in regular team meetings and liaise with paralegals on attendance and task allocation.

Skills

Billing experience

Time management

Communication skills

Team collaboration

Office presence

Tools

Elite 3E

iManage

Job description

HFW Brisbane is seeking an experienced Legal Assistant to support the Construction team with billing, matter administration, and office operations. The role involves close collaboration with senior legal professionals on high-profile matters, and includes assisting with an office move and setup.

You will handle complex billing using Elite 3E, manage document filing with iManage, and coordinate diaries and court schedules.