Senior Project Officer

Department of Government Services; City of Melbourne; Vor Ort; AUD 110.000 - 160.000; Vollzeit

Zusammenfassung

The Department of Government Services in Victoria seeks a Senior Project Officer to lead planning, delivery and implementation of complex strategic projects across the public sector. You will drive enterprise‑wide initiatives with autonomy within clearly defined priorities and report to senior leadership.

You will engage senior stakeholders, manage risks and dependencies, develop robust briefing materials and provide high‑quality advice to support decision‑making.

Aufgaben

• Governance, oversight and reporting of strategic projects and initiatives, aligning with branch and departmental objectives.
• Manage risks, issues, dependencies, budgets and benefits, providing timely analysis to support decision‑making.
• Drive the consistent application of project management frameworks to strengthen delivery capability and outcomes.
• Establish and maintain productive relationships with stakeholders across DGS and external partners.

Jobbeschreibung

About Us

The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.

VPS5 Senior Project Officer

About Us

The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.

Digital and Government Services group

Digital and Government Services support the Minister for Government Services and help to set the strategic direction and reform agenda for government services across the Victorian Public Service. Digital and Government Services provide whole of government policy leadership across digital services and transformation, technology, data, cybersecurity, telecommunications, identity policy, records management and shared services (such procurement, accommodation and common platforms). The group engages with DGS’s customer departments and agencies, as well as other departments and agencies, to help shape the priorities of the department and deliver reform.

About The Role

The Senior Project Officer is responsible for leading the planning, delivery and implementation of complex strategic projects and transformation initiatives that support the DGS's vision for efficient, customer‑focused and sustainable shared services across the Victorian Government. The role drives the successful delivery of enterprise‑wide initiatives by applying robust project management methodologies, engaging senior stakeholders, managing risks and dependencies, and ensuring projects achieve intended benefits. Working across government departments, delivery partners and corporate service functions, the Senior Project Officer plays a key role in advancing strategic reform, service optimisation, continuous improvement and shared services capability uplift. The role operates with a significant degree of autonomy within clearly defined priorities, contributing to high‑quality advice, delivery outcomes and collaborative ways of working.

Key Accountabilities

Strategic project and portfolio management

• Support the governance, oversight and reporting of strategic projects and initiatives, ensuring alignment with branch and departmental objectives.
• Monitor project and portfolio performance, including risks, issues, dependencies, budgets and benefits, providing timely analysis and recommendations to support decision‑making.
• Coordinate project governance processes, reporting, assurance activities and executive forums to enable effective oversight and delivery confidence.
• Drive the consistent application of project management frameworks, standards and practices to strengthen organisational delivery capability and outcomes.

Strategic analysis and advice

• Provide high‑quality analysis, insights and evidence‑based advice to and executives on project‑related matters, emerging risks and strategic opportunities.
• Research, analyse and assess complex issues affecting shared services reform and developing practical recommendations to support decision‑making.
• Contribute to the development of business cases, strategic papers, executive briefings, project documentation and governance submissions.
• Translate complex information into clear advice for a diverse range of stakeholders.

Stakeholder engagement and influence

• Establish and maintain productive relationships with stakeholders across DGS, client departments and external delivery partners.
• Consult, negotiate and collaborate with stakeholders to achieve project objectives and promote alignment across multiple areas of interest.
• Represent the branch in project forums, working groups and committees as required.
• Influence outcomes through effective communication, negotiation and relationship management, particularly where stakeholder priorities may differ.

Effective communication for an executive audience

• Develop and deliver clear, insightful and evidence‑based written and verbal advice that support executive decision‑making and the successful delivery of strategic initiatives.
• Produce high‑quality briefing materials, strategic reports, governance papers and presentations for senior leaders, committees and project sponsors.
• Synthesize complex information from multiple sources into concise and compelling narratives that articulate risks, opportunities, recommendations and business impacts.
• Represent the branch in discussions with senior stakeholders, demonstrating professionalism, sound judgement and strong verbal communication skills.

Team contribution

• Foster a collaborative and inclusive team culture that promotes high performance, accountability and shared ownership of outcomes.
• Act with integrity and professionalism, demonstrating sound judgement, transparency and accountability in all interactions, decisions and advice.
• Contribute to branch priorities and strategic objectives, supporting a culture of continuous improvement, collaboration and service excellence.

This is an ongoing role. The position is only open to applicants with relevant rights to work in Australia.

For more information and the key selection criteria, please see the Position Description.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing role is only available to an Australian/New Zealand citizen or an Australian Permanent Resident. Preferred candidates will be required to complete a Pre‑employment Declaration and Consent Form. Employment of successful candidates will be subject to a National Police Check.

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.

DGS actively promotes diversity, inclusion and an equal opportunity workplace. All roles at DGS can be worked flexibly, however it may differ from role to role.