Senior Project Advisor

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 100,000 - 140,000; Full time

Job summary

State Government of Victoria in Melbourne is seeking a Senior Project Adviser to provide governance, reporting and secretariat support across the CALG Group project portfolio. The role strengthens governance, oversight and decision‑making with rigorous reporting and consistent practices.

The position focuses on enabling successful project delivery through strategic governance tools, templates and guidance, liaising with executives and stakeholders to ensure timely, clear insights.

Qualifications

• Experience in project, program, governance, policy or executive support environments.
• Formal qualifications or certification in project management, program management or governance are desirable but not mandatory.

Responsibilities

• Provide governance frameworks, processes and compliant decision-making support across the CALG Group.
• Act as Secretariat for the CALG Group Project Steering Committee, including coordinating agendas, preparing papers, collating briefing materials and recording decisions.
• Coordinate, review and quality assure project and program reporting for executives and governance audiences, providing portfolio insights.
• Provide authoritative advice to project managers, sponsors and senior stakeholders on governance requirements, reporting, risk escalation and good practice management.

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 12796

About Us
The Department of Government Services (DGS) wasestablishedon 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.
The Consumer Affairs and Local Government Group
The purpose of this group is to make it easier for customers and businesses to engage with government. It is accountable for strategy and policy development, regulatory design, sector support and program design and the delivery of regulatory services to – and in the best interests of – Victorians. It aims to provide consistently great customer experiences in the delivery of scalable,efficientand effective services. Managing the delivery of services with a balance ofexpertiseand speed, while driving the digital transformation of those services.

About the role
The Senior Project Adviser provides strategic governance, reporting and secretariat support across the CALG Group project portfolio. The role supports the effective operation of the CALG Group Project Steering Committee, coordinates and reviews project and portfolio reporting, and provides expert advice, tools and guidance to strengthen governance, oversight and decision-making across the Group. The position focuses on enabling successful project and program delivery through strong governance, clear reporting and consistent practices.

Key Accountabilities

• Provide high-level advice and support on project and program governance frameworks, processes and requirements across the CALG Group. Establish and maintain fit-for-purpose governance processes that support oversight, accountability, compliance and timely decision-making.
• Act as Secretariat for the CALG Group Project Steering Committee, including coordinating agendas, preparing papers, collating briefing materials, recording decisions and actions, and following up outcomes to support effective governance and accountability.
• Coordinate, review and quality assure project and program reporting for executive and governance audiences. Analyse reports to identify key issues, risks, interdependencies, trends and actions requiring escalation or decision. Support the provision of accurate, timely and meaningful portfolio insights.
• Provide authoritative advice to project managers, sponsors and senior stakeholders on governance requirements, reporting expectations, project documentation, risk and issue escalation, and good practice project and program management approaches.
• Develop, maintain and improve project governance tools, templates, guidance materials and reporting artefacts to support consistency, quality and efficiency across the Group. Identify opportunities to strengthen governance maturity and embed better practice.
• Build productive relationships with project leads, executives and key stakeholders to support a coordinated and consistent approach to project governance. Communicate clearly and with impact, tailoring messages, presentations and advice to suit different audiences and support informed decision-making.

Mandatory requirements

• Experience in project, program, governance, policy or executive support environments will be highly regarded.
• Formal qualifications or certification in project management, program management or governance are desirable but not mandatory.

This is an ongoing role. The position is only open to applicants with relevant rights to work in Australia.

For more information and the key selection criteria, please see the Position Description.

Other relevant information:
To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing role is only available to an Australian/New Zealand citizen or an Australian Permanent Resident. Preferred candidates will be requiredto complete a Pre-employment Declaration and Consent Form. Employment of successful candidates will be subject to a National Police Check.

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy whichstrongly recommendsall DGS employees be fully vaccinated.

DGS actively promotes diversity,inclusionand an equalopportunityworkplace.All roles at DGS can be worked flexibly, however it may differ from role to role.

Applications close Wednesday 21 October 2026 at 11.59pm