Senior Project Officer

Australian Department of Veterans' Affairs; Canberra; On-site; AUD 90,000 - 130,000; Full time

Job summary

The Australian Department of Veterans of Affairs in Canberra is seeking a Senior Project Officer to provide specialist procurement, contracting and administration support. You will liaise with DVA staff, ex-Service organisations, veterans and families, cemetery authorities, and local and state bodies; manage contract reporting, financial analysis, asset registers and compliance with procurement frameworks.

The role supports OAWG operations and national office activities, delivering advisory

Qualifications

• Provide procurement, contract and administration advice to depots and national office.
• Liaise with Department staff, ex-Service organisations, veterans and families, cemetery authorities, local and State authorities, and funeral providers on OAWG matters.
• Represent the Commonwealth as an official at international and national fora and understand military commemorative services.
• Possess a Certificate IV in Procurement and Contracting and/or transferable experience.
• Undertake procurement activities and manage contracts for works, services and goods as part of projects or National Office support.

Responsibilities

• Provide procurement, contract and administration advice to depots and national office.
• Liaise with DVA staff, ex-Service organisations, veterans and families, cemetery authorities, local and State authorities, and funeral providers on OAWG matters.
• Represent the Commonwealth at national and international fora and understand military commemorative services.
• Undertake procurement and contract activities and manage related financial reporting.
• Maintain asset registers and generate insurance and management reports.
• Provide guidance on compliance with procurement policies and frameworks.
• Coordinate financial management, analysis and reporting for OAWG War Graves Operations.

Skills

Procurement

Contracting

Administration

Liaison

Financial reporting

Education

Certificate IV in Procurement and Contracting

Tools

WGS information system

Job description

Australian Department of Veterans' Affairs – Canberra ACT

Under the limited direction of the Assistant Director, the Senior Project Officer is responsible for the provision of specialist operational support and advice to OAWG depots as directed.

The Senior Project Officer assists in the provision of procurement and contracting advice and assistance to OAWG staff members. OAWG undertakes a significant number of procurement activities to maintain the government commitment to acknowledge and commemorate eligible veterans.The Senior Project Officer manages the administration various procurement related activities.

Under the limited direction of the Assistant Director, the Senior Project Officer is responsible for the provision of specialist operational support and advice to OAWG depots as directed.

The Senior Project Officer assists in the provision of procurement and contracting advice and assistance to OAWG staff members. OAWG undertakes a significant number of procurement activities to maintain the government commitment to acknowledge and commemorate eligible veterans.The Senior Project Officer manages the administration various procurement related activities.

The key duties of the position include:

• Provide procurement, contract and administration advice to depots and national office.


• Be required to liaise with Department of Veterans’ Affairs staff, ex-Service organisations, veterans’ and their families, cemetery authorities, local and State authorities, and funeral providers on matters relating to OAWG business.


• Be able to demonstrate an ability to represent the Commonwealth as an official at international and national fora and understand military commemorative services.


• Have a certificate IV in Procurement and Contracting and/or similar transferable experience.


• Undertake procurement activities and manage contracts for works, services and goods as part of projects or as part of National Office administrative support to State and Regional Managers.


• Provide financial and quality assurance reports for management consideration.


• Maintain asset registers and develop reports for insurances and management reporting.


• Provide guidance on compliance with financial and procurement policies and frameworks.


• Undertake financial management, analysis and reporting for OAWG War Graves Operations.


• Undertake procurement and contract management activities.


• Monitor and review contracts and service agreements on DVA information management systems (WGS) as they relate to the delivery of maintenance services for OAWG managed sites and official commemorations within Australia.


• Coordinate the WGS information system steady state as it relates to Operations Section.


• Coordinate and manage contract reporting requirements in compliance with the Commonwealth Procurement Rules and DVA reporting requirements.


• Provide administrative support for travel, accommodation and logistics for National Office coordinated activities as required.


• Undertake projects (generally event, administrative, infrastructure/site or policy related) as required.

Eligibility

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).


• Any successful candidate external to DVA offered employment will be required to undergo pre-engagement screening checks, even if they currently have a security clearance. The screening checks are conducted in accordance with the Australian Government Protective Security Policy Framework requirements.


• Any successful candidate will be required to obtain and/or maintain, a Baseline Vetting (AGSVA) security clearance as a minimum.

Notes

This recruitment process may be used to fill ongoing and/or non-ongoing position/s. For more information about the role, please see the Candidate Information Pack.

A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.

Successful applicants engaged into the APS will be subject to a probation period.

We welcome people with diverse skills, experiences and perspectives. DVA is committed to building a workforce that reflects the community we serve and encourages applications from:

• Veterans and former Australian Defence Force members, whose skills and experience are highly valued across the APS


• Aboriginal and Torres Strait Islander peoples


• People with disability


• People who identify as LGBTQIA+


• People from culturally and linguistically diverse backgrounds

We are a Veteran Employer of Choice! This means you benefit from a workplace actively supporting veterans and families of veterans – one that understands and values military experience. You’re joining an organisation publicly recognised for its commitment to fostering veteran-friendly employment pathways and long-term career success.

The Australian Public Service (APS) values the unique skills, perspectives, and experiences that veterans gain during their Australian Defence Force (ADF) employment and encourage veterans to apply. Support may be available to veterans transitioning to meaningful APS careers through participation in VetPaths, which offers veterans an opportunity to participate in a six-month program offering formal learning and development, career mentoring and activities for wellness and peer support. More information can be found on the DVA Website.

Getting to know the Department of Veterans' Affairs

The Department of Veterans’ Affairs (DVA) exists to fulfil the nation’s duty to support our serving and ex-serving Australian Defence Force members and their families. We do this through programs of care, compensation, commemoration, income and Defence support services. Our aim is to enhance self-sufficiency, quality of life, financial wellbeing and community recognition for those we support.DVA is both a policy and service delivery agency. We have strong relationships with Australian ex-service organisations, Federal and State Government agencies and the veteran community.DVA’s vision is to honour veterans, and empower them and their families to continue life after service, within a society that understands and values their military service and their ongoing contribution to the community.