Accounts Payable Officer

Australian Department of Veterans' Affairs; Canberra; On-site; AUD 65,000 - 85,000; Full time

Job summary

Australian Department of Veterans' Affairs in Canberra is seeking an Accounts Payable Officer APS 4 to support finance processing duties including reconciliations, invoicing and payments. You will contribute to accurate financial records and customer service for internal clients.

The role requires keen numerical ability, attention to detail and the ability to communicate clearly by phone and email with colleagues across diverse backgrounds.

Qualifications

• Experience in financial processing and reconciliation.
• Good numeracy and data entry skills.
• Ability to communicate with clients by phone and email.

Responsibilities

• Process accounts payable transactions including invoicing and payments.
• Reconcile accounts and maintain records.
• Provide accurate financial support and respond to inquiries.
• Assist in month-end close and reporting.

Skills

Numerical accuracy

Attention to detail

Communication skills

Education

Accounting/Finance/Business qualification

Job description

Australian Department of Veterans' Affairs – Canberra ACT

The Financial Management Branch is responsible for managing all relationships with external Departments, Agencies and organisations and provides strategic financial services across the department.

The Financial Operations Section is responsible for developing policy and managing operations concerning the department's banking, treasury, cash management functions, corporate and travel card programs, and accounts receivable and accounts payable services.

Our team is a well skilled and diverse team dedicated to continuous improvement and the provision of subject matter expertise, we rely on each other’s knowledge and strengths to ensure high quality and timely advice is provided and achieve customer focused results.

The Accounts Payable Officer APS 4 will undertake a broad range of tasks including accounts reconciliations, processing, administration and support in relation to finance activities.

Our ideal candidate will be an enthusiastic, motivated, meticulous attention to detail and resilient person who is keen to work in a fast paced team environment. You will be good with numbers and have high attention to detail.You should be comfortable communicating over the phone and via email with clients from diverse backgrounds.

You will have a can do attitude, be flexible and embrace change. Previous experience in a finance processing environment and qualifications in accounting, finance or business or working towards completing qualifications would be highly regarded.

The Financial Management Branch is responsible for managing all relationships with external Departments, Agencies and organisations and provides strategic financial services across the department.

The Financial Operations Section is responsible for developing policy and managing operations concerning the department's banking, treasury, cash management functions, corporate and travel card programs, and accounts receivable and accounts payable services.

Our team is a well skilled and diverse team dedicated to continuous improvement and the provision of subject matter expertise, we rely on each other’s knowledge and strengths to ensure high quality and timely advice is provided and achieve customer focused results.

The Accounts Payable Officer APS 4 will undertake a broad range of tasks including accounts reconciliations, processing, administration and support in relation to finance activities.

Our ideal candidate will be an enthusiastic, motivated, meticulous attention to detail and resilient person who is keen to work in a fast paced team environment. You will be good with numbers and have high attention to detail.You should be comfortable communicating over the phone and via email with clients from diverse backgrounds.

You will have a can do attitude, be flexible and embrace change. Previous experience in a finance processing environment and qualifications in accounting, finance or business or working towards completing qualifications would be highly regarded.

The key duties of the position include:

• Participate in day-to-day operational functions including: account processing, invoicing, monitoring and review, quality assurance, customer service, reconciliations, validations and corrections and records management to ensure the department’s financial and governance responsibilities and obligations are achieved.
• Build rapport and maintain internal and external relationships, respond to enquiries, provide assistance and factual advice in a timely manner.
• Maintain awareness of Commonwealth financial compliance and legislative frameworks.
• Manage needs of customers to meet and exceed expectations, identify and resolve issues.
• Participate as a constructive team member to deliver ongoing improvements, quality of service and professional practices and standards.
• Utilise financial systems and analytical tools to research, analyse and reconcile data.
• Manage prioritisation of own workloads checking accuracy of information and work, ensuring quality processing and receipting.
• Perform other duties as required in the Financial Operations section to ensure the sections outcomes are accomplished.
• Contribute to section and branch goals and objectives, business planning, evaluation and reporting on organisational goals in a collaborative and constructive manner.

Eligibility

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).
• Any successful candidate external to DVA offered employment will be required to undergo pre-engagement screening checks, even if they currently have a security clearance. The screening checks are conducted in accordance with the Australian Government Protective Security Policy Framework requirements.
• Any successful candidate will be required to obtain and/or maintain, a Baseline Vetting (AGSVA) security clearance as a minimum.

Notes

This recruitment process may be used to fill ongoing and/or non-ongoing position/s. For more information about the role, please see the Candidate Information Pack.

A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.

Successful applicants engaged into the APS will be subject to a probation period.

We welcome people with diverse skills, experiences and perspectives. DVA is committed to building a workforce that reflects the community we serve and encourages applications from:

• Veterans and former Australian Defence Force members, whose skills and experience are highly valued across the APS
• Aboriginal and Torres Strait Islander peoples
• People with disability
• People who identify as LGBTQIA+
• People from culturally and linguistically diverse backgrounds

We are a Veteran Employer of Choice! This means you benefit from a workplace actively supporting veterans and families of veterans – one that understands and values military experience. You’re joining an organisation publicly recognised for its commitment to fostering veteran-friendly employment pathways and long-term career success.

The Australian Public Service (APS) values the unique skills, perspectives, and experiences that veterans gain during their Australian Defence Force (ADF) employment and encourage veterans to apply. Support may be available to veterans transitioning to meaningful APS careers through participation in VetPaths, which offers veterans an opportunity to participate in a six‑month program offering formal learning and development, career mentoring and activities for wellness and peer support. More information can be found on the DVA Website.

Getting to know the Department of Veterans' Affairs

The Department of Veterans’ Affairs (DVA) exists to fulfil the nation’s duty to support our serving and ex-serving Australian Defence Force members and their families. We do this through programs of care, compensation, commemoration, income and Defence support services. Our aim is to enhance self-sufficiency, quality of life, financial wellbeing and community recognition for those we support.DVA is both a policy and service delivery agency. We have strong relationships with Australian ex-service organisations, Federal and State Government agencies and the veteran community.DVA’s vision is to honour veterans, and empower them and their families to continue life after service, within a society that understands and values their military service and their ongoing contribution to the community.