Senior Project Administrator & Team Lead (Construction)

John Holland Pty Ltd; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Salary continuance

Parental leave

Career development

Iconic projects

Inclusive culture

Wellbeing support

Job summary

John Holland Pty Ltd in Melbourne is seeking a Senior Project Administrator to join the North East Link - Hoddle to Burke project. You will provide administrative and commercial support to the project team while leading a team of Site Administrators.

You will promote EHBA's safety, environmental, quality and compliance standards, while ensuring efficient project administration and commercial processes. The ideal candidate will coach junior administrators, drive cost forecasting, invoicing, and

Qualifications

• Certificate III in Business Administration (or equivalent) and a current Driver’s Licence.
• Experience in job costing, purchasing, and accounts administration, preferably within construction.
• Proficiency in Viewpoint (or similar systems) and Microsoft Office.
• Strong data entry accuracy and attention to detail.
• Strong communication and leadership skills, with ability to manage a team.

Responsibilities

• Manage site administration activities, including reception, filing, correspondence, meeting minutes, data entry, and record management.
• Process and maintain project financial records, including delivery dockets, orders, invoices, approvals, and job costing system entries.
• Support procurement, subcontract administration, progress claims, payment schedules, and project cost forecasting.
• Coordinate project meetings, events, reports, presentations, and project communications.
• Maintain vehicle, plant, equipment, and project registers while ensuring accurate electronic and hard-copy record keeping.
• Lead, mentor, and coordinate a team of Site Administrators, ensuring effective workload management, performance, and development.
• Ensure compliance with EHBA/NEL policies, procedures, training requirements, relevant legislation, and industry standards, including providing guidance to junior administrators as required.

Skills

Data entry

Leadership

Communication

Team leadership

Education

Certificate III in Business Administration

Tools

Viewpoint

Microsoft Office

Job description

John Holland Pty Ltd in Melbourne is seeking a Senior Project Administrator to join the North East Link - Hoddle to Burke project. You will provide administrative and commercial support to the project team while leading a team of Site Administrators.

You will promote EHBA's safety, environmental, quality and compliance standards, while ensuring efficient project administration and commercial processes. The ideal candidate will coach junior administrators, drive cost forecasting, invoicing, and