Senior Project Administrator

Airswift; Adelaide; On-site; AUD 60,000 - 80,000; Full time

Job summary

Airswift is seeking a Senior Project Administrator to help establish and support a new project based in Adelaide. The role partners with senior leaders and project teams to implement efficient ways of working and coordinate key activities, ensuring the project office operates smoothly from day one.

You will join a busy, project-driven environment and contribute to governance, travel logistics, calendars, and meeting coordination while maintaining strong stakeholder engagement.

Qualifications

• Demonstrated experience providing senior-level administrative, executive, or project office support in fast-paced environments.
• Ability to establish and improve project office processes, rhythms, and ways of working.
• Exceptional organisational skills with the capacity to manage competing priorities and keep leaders and teams aligned.
• Collaborative and people-focused, with proven stakeholder engagement across multidisciplinary teams.

Responsibilities

• Provide high-level executive and project administration support to two Senior Managers and their project teams.
• Establish and coordinate a new project office, aligning people, processes, systems, and governance.
• Coordinate complex travel arrangements and mobilisation logistics in line with procedures.
• Manage calendars, meetings, minutes, action tracking, and follow-up to ensure timely delivery.
• Support effective communication and collaboration across the project environment.

Skills

Executive support

Project administration

Travel coordination

Meeting management

Job description

12 month contract (minimum)

Job Summary:

Exciting opportunity to help establish and support a new project Adelaide based.

Are you someone who thrives in a busy, project-driven environment and loves bringing order to complexity? We're looking for a Senior Project Administrator to play a key role in setting up and supporting a new project. Partnering with senior leaders and project teams, you'll help implement efficient ways of working, coordinate key activities, and ensure the project office operates seamlessly from day one.

Job Tasks and Responsibilities:

Provide proactive, high-level executive and project administration support to two Senior Managers and their respective project teams, enabling effective delivery across a complex project environment.

Support the establishment and ongoing coordination of a new project office, bringing together people, processes, systems, and ways of working to create a well-structured and efficient team environment.

Coordinate complex domestic and international travel arrangements, accommodation bookings, mobilisation logistics, and related requirements in line with project and business procedures.

Manage calendars, meeting schedules, team events, workshops, and key project forums, ensuring priorities are aligned and stakeholders are well prepared.

Prepare agendas, coordinate meeting logistics, capture accurate minutes, track action items, and follow up with stakeholders to support timely delivery and accountability.

Skills and Experience:

Demonstrated experience providing senior-level administrative, executive, or project office support within a fast-paced project, engineering, construction, resources, or professional services environment.

Strong capability in establishing and improving project office processes, systems, rhythms, and ways of working, with the confidence to bring structure to evolving or ambiguous environments.

Exceptional organisational skills, with the ability to manage competing priorities, anticipate requirements, follow through on actions, and keep senior leaders and project teams on track.

Highly collaborative and people-focused, with proven ability to build trusted relationships, connect stakeholders, and support effective communication across multidisciplinary teams.