Senior Payroll Specialist

Jackalope Digital LLC; Sydney; Hybrid; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Annual stipend: Qualtrics Experience $

30 paid days off (15 PTO, 5 Personal,

Office events & team outings

Medical, dental & vision coverage

Free lunches & snacks

Job summary

Qualtrics is seeking a Senior Payroll Specialist to support 5,000+ employees worldwide across APJ regions, ensuring precise payroll processing and regulatory compliance. You’ll work closely with Finance and HR leadership on major milestones, including M&A integrations and a global payroll vendor rollout.

The role emphasizes accuracy, analytical thinking, and collaboration across time zones in a fast-growth, high-impact environment.

Qualifications

• Bachelor’s degree required in Business, HR, Finance or related field.
• 2+ years HR or Finance internship/experience preferred.
• Experience with Microsoft Excel (vlookups, pivot tables) required.
• Interest in global payroll and regulatory environments.

Responsibilities

• Ensure timely and accurate payroll across APJ regions.
• Collaborate with Finance and HR to support integrations and audits.
• Maintain payroll data integrity and source of truth.
• Support rollout of global payroll system and M&A integrations.
• Prepare for internal and external audits.

Skills

Excel skills (vlookups & pivots)

Global payroll

Education

Bachelor’s degree in Business/HR/Finance

Job description

Senior Payroll Specialist

At Qualtrics, we create software that the world’s best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform. We are the creators and stewards of the Experience Management category serving over 18,000 clients globally. Building a category takes grit, determination, and an appreciation for the unconventional—but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers. When you join one of our teams, you’ll be part of a nimble group that’s empowered to set ambitious goals and move fast to achieve them. Strategic risks are encouraged, and complex problems are solved by collaborating and iterating until the best solution comes to light. You won’t have to look to find growth opportunities— they’ll find you. From retail to government to healthcare, we’re on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that’s work worth doing.

Why We Have This Role

As Qualtrics continues to scale globally, our payroll operations must be as innovative and reliable as our software. We are looking for a Payroll Specialist to ensure our 5,000+ employees across 25 countries are supported with precision. You will sit at the intersection of people and numbers, playing a critical role in major corporate milestones like M&A integrations and the launch of our new global payroll vendor. Working closely with Finance and HR leadership, you’ll help us build a world-class payroll function that thrives on accuracy and empathy.

How You’ll Find Success

• Meticulous Accuracy: You have a "measure twice, cut once" mentality, ensuring complex data across multiple currencies and tax laws is flawless.
• Analytical Curiosity: You don’t just move data; you enjoy using Excel (vlookups, pivot tables) to find patterns, conduct audits, and identify efficiencies.
• Collaborative Communication: You bridge the gap between different time zones and departments, creating trust through clear and proactive updates.
• Entrepreneurial Initiative: You understand the desired outcome and work independently to research evolving tax regulations or solve problems before they escape.
• Adaptability: You thrive in a transformational environment, remaining calm and confidential while navigating the "scrappy" nature of a high-growth company.

How You’ll Grow

• Global Jurisdiction Expertise: Gain deep knowledge of payroll, tax, and labor laws across key APJ markets including Australia, South Korea, Hong Kong, Japan, India, and Singapore.
• Systems Implementation: Participate in a major global payroll software rollout, giving you highly marketable technical implementation experience.
• M&A Exposure: Learn the complexities of corporate growth by assisting in the payroll and data integration of newly acquired companies.

Things You’ll Do

• Ensure Regional Operational Excellence: Support payroll operations for the APJ region to ensure 100% timely and accurate pay cycles.
• Drive Data Integrity: Maintain the "source of truth" for all employment records and verifications to ensure seamless internal reporting.
• Optimize Compliance: Conduct detailed audits of payroll, benefits, and long-term incentives to identify and implement corrective actions.
• Support Global Transformation: Actively contribute to the implementation of our new global payroll system and M&A integrations.
• Maintain Audit Readiness: Facilitate annual internal and external audits to ensure global compliance and risk mitigation.

What We’re Looking For On Your Resume

• Educational Foundation: Bachelor’s degree in Business, Human Resources, Finance, or a related field.
• Capability over Tenure: No prior experience required. 2+ years of experience; we highly value ambitious recent graduates with strong internship experience in HR or Finance.
• Technical Proficiency: Demonstrated experience with Microsoft Excel (specifically vlookups and pivot tables).
• Global Mindset: Experience or a strong interest in working with international teams and navigating diverse regulatory environments.

What You Should Know About This Team

• Collaborative Global Reach: You aren't just working in a silo; you are part of a tight-knit global team that supports every Qualtrics employee worldwide.
• High-Impact Milestones: This team is at the center of the company’s biggest moves, from acquisitions to system overhauls—your work will be visible to leadership.
• Growth-Obsessed: We believe in "passing the mic" and iterating. On this team, if you are ready for a new challenge, it will find you.

Our Team’s Favorite Perks and Benefits

• Qualtrics Experience Program: $1,800 annual stipend for an experience of your choosing (eligible after one year).
• Holistic Time Off: 30 paid days off (15 PTO, 5 Personal Days, and 10 Holiday Closures).
• Work-Life Integration: Frequent office events, team outings, and rooftop views designed to foster creativity and connection.
• Office Culture: We provide snacks, drinks, and free lunches in our collaborative, open-concept workspaces.
• Comprehensive Care: Full medical, dental, and vision coverage for employees and their families.

The Qualtrics Hybrid Work Model

Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week, work where you want, owning the integration of work and life. #hybrid

Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.

Applicants in the United States of America have rights under Federal Employment Laws: Family & Medical Leave Act, Equal Opportunity Employment, Employee Polygraph Protection Act

Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your Qualtrics contact/recruiter know.