Senior Office & Reception Coordinator – Flexible, Collaborative

Sonic Healthplus; Brisbane; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salaries

Flexible working conditions

Open access to leaders

Job summary

Bligh Tanner is a leading Australian engineering consultancy with a 30-year history and Brisbane/Sydney presence. We are seeking a Reception + Office Coordinator to provide comprehensive admin support across our teams in Brisbane and Sydney, ensuring offices run smoothly, professionally and welcomingly.

The role involves support to the Senior Administrator and broader team, including office administration, employee onboarding, marketing and project administration.

Qualifications

• Minimum 5 years’ reception and office administration experience.
• Experience with document management and control.
• Experience managing quality systems and processes.
• Strong planning, coordination and organisational skills with attention to detail.
• Excellent written and verbal communication including proofreading and report-writing.
• Proficiency in Microsoft Office and ability to learn new systems quickly.
• Experience supporting marketing or business development is advantageous.

Responsibilities

• Manage reception operations, including calls, visitors, clients and suppliers.
• Coordinate day-to-day office environment, rooms, catering, stationery and consumables.
• Coordinate office equipment servicing, maintenance and repairs.
• Support onboarding, travel bookings, training and general admin.
• Provide marketing administration support, updating CVs and project profiles.
• Assist with project administration, records, formatting and tender prep.
• Support document management and quality systems, as required.
• Provide general administrative support across the business.

Skills

Reception experience

Office administration

Microsoft Office

Proofreading

Organisational skills

Time management

Communication skills

Adobe Creative Suite

Education

Relevant tertiary qualifications

Tools

Microsoft Office

Adobe Creative Suite

Job description

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Job Description

• Work for a well-respected and leading company in the security screen industry
  
• Full-time position with a competitive annual salary
  
• Opportunity to work in a fun, diverse, and supportive team environment
  

The Company…

The Company has been operational for over 25 years and specialises in the fabrication and installation of security glass and screens. They deliver their services in all areas of Brisbane and southeast Queensland and also ship their products across Australia. Their mission is to produce quality products in a positive team environment. The team is based in Stafford and takes great pride in providing a happy work atmosphere and flexible work arrangements. Having built a strong reputation from decades of exceptional service, they are now seeking to employ an experienced Office Administration professional.

The Position…

The position involves a diverse range of responsibilities including:

• attending to customer enquiries
  
• booking of jobs
  
• invoicing
  
• developing strong relationships with both internal team members and external customers
  

The Ideal Candidate…

To be considered, you will need to have experience working in a similar administrative position and from within a comparable field.

Further, you will have prior experience or qualification in accounting or bookkeeping (favourable).

Additional attributes:

• Professional presentation, customer service, and interpersonal skills.
  
• Good communication skills, both written and verbal
  
• Be driven to succeed and motivated to perform in a fast-paced environment.
  
• Proven experience with Windows and Office Suite Programs such as Excel and Word.
  

The Benefits…

The organisation is offering a permanent full-time position with a competitive salary, along with training and development opportunities to enable your skills and career to grow. Full training and on-the-job support will be provided. This role is ideal for an enthusiastic and friendly office/ administration allrounder who is a professional people person and excited to work in a friendly team environment. This is a great opportunity to work within a diverse, fun, and supportive team environment.

Apply Now…

If you believe you have the required capabilities and attributes to be successful in this role, then please apply and we will be in touch with you to discuss the position in further detail.

Office Administrator – Townsville – Leading North Queensland Accounting & Financial Services Firm

OFFICEADMINISTRATOR– TOWNSVILLE – LEADING NORTH QUEENSLAND ACCOUNTING & FINANCIAL SERVICES FIRM (JOB ID1610)

Looking for a professional front-of-house administration role where you can build long-term career stability within a respected accounting and financial services firm?

Ready to join a large, establishedorganisationofferingstrong teamculture, careerdevelopmentand genuine work-life balance?

Our client is North Queensland’s largest independently owned and fully integrated accounting and financial services firm, with over 90 staff across multiple offices including Townsville, Ingham, Cairns, Tablelands and Brisbane. Since 1951, the firm has builta strong reputationfor delivering high-quality accounting, tax,auditand financial planning services whilemaintaininggenuine long-term relationships with clients and staff alike.

Known for combining traditional values with modern systems and innovative solutions, the firm offers a supportive and collaborative environment where administration professionals play an integral role in delivering exceptional client service and supporting broader business operations.

TheRole:

Managing front desk reception, incoming calls,emailsand client enquiries

Welcoming clients and providing a professional first impression

Scheduling appointments and coordinating workflow support

Assistingwith client onboarding,offboardingand database management

Maintainingaccuraterecords,documentationand data integrity

Supporting day-to-day office administration and team operations

Coordinating client correspondence and administrative compliance tasks

Assistingacross multiple divisions within the business asrequired

Managing competing priorities while ensuring deadlines are met

AboutYou:

2+ years ofpreviousadministration,receptionor client service experience

Strong attention to detail andorganisationalcapability

Excellent written and verbal communication skills

Professional phone manner and presentation

Proficiencyin Microsoft Office including Word,Exceland Outlook

Experience with Xero XPM, ATO Portal or accounting software highly regarded

Ability to manage multiple priorities in a fast-paced environment

Positive, team-focusedand client-centric attitude

What’s On Offer:

Competitive salary package aligned with experience

Long-term career opportunity within a highly respected professional services firm

Flexible work arrangements supporting work-life balance

Ongoing mentoring,trainingand professional development

Modern systems and streamlined technology

Supportive, collaborative team environment

Genuine career pathways and internal growth opportunities

Wellbeing initiatives and corporate health membership benefits

Stableorganisationwith over 70 years of success and strong community reputation

This opportunity is ideal for an experienced Client Services Officer or Administrator seeking stability, professionalgrowthand the opportunity to join one of North Queensland’s most respected accounting and financial services firms.

Please note:This job is based in Australia therefore, only candidates who are permanent residents or citizens of Australia will be considered.

HOW TO APPLY

Submityour résumé and application letternowby clicking the 'ApplyToThis Job' button.

For confidential discussionregardingthis and other positions, we invite you tocontact us directlyon .

Confidentialityis assured – Your application will be handled according to our Privacy Policy:

As the Account Director responsible for providing creative marketing solutions to Aruga clients you will manage and deliver marketing solutions (including social media and digital solutions) for some of Australia’s most iconic brands, campaigns and events.

You will love big idea thinking to help our clients TURN HEADS. You will have a passion for storytelling and getting to the heart of the brand and message in a culturally engaging and impactful way.

The successful candidate will bring skills in marketing, content, copywriting, ideation and strategy. They will be equal parts creative and smart and will also help support the development of social media competencies and understanding across the wider business.

208 rooms, a beach across the road, and a hotel that opened in June 2025 with the deliberate intention of not behaving like every other tower on the Glitter Strip. Mondrian is a way of travel. With its groundbreaking design and progressive programming, it is a “must” destination for locals or travellers. Mondrian is always at the heart of the most exciting cultural scenes in the world, serving up innovation and creativity for everyone.

We're after someone to lead the Rooms Division — Front Office, Guest Relations, Housekeeping and strategic support across departments

Job Description

What you'll actually be doing

• Owning the guest journey end to end, with particular focus on arrival — the first ninety seconds set the tone for the whole stay

• Building and holding the standards: spot checks, task checklists, service sequence, brand consistency across every touchpoint

• Reading guest feedback properly — finding the pattern, building the action plan, presenting it to the exec team, closing the loop

• Meeting and greeting VIP and loyalty guests personally

• Setting and hitting the Rooms Division budget with the owners and Director of Finance — revenue, payroll, expenditure, market share

• Driving the upsell strategy and the limousine operation as genuine revenue lines, not afterthoughts

• Managing labour cost and productivity without letting standards slide, including on peak and special event days

• Developing a large, culturally diverse team: reducing turnover, lifting engagement, removing the barriers that get in people’s way

What's on offer

• A senior seat on the leadership team of a hotel still writing its own playbook

• Accommodation discounts across Ennismore/Accor, meals on duty, parking, wellbeing)

Qualifications

What you'll bring

• Senior Rooms Division leadership experience in a luxury or lifestyle hotel

• Genuine commercial literacy — you can build a budget, read a P&L and explain a variance

• Housekeeping depth, not just Front Office. This role needs both

• The judgement to anticipate rather than react, and the intuition to spot what a guest wants before they ask

• A leadership style that builds trust across a diverse team and holds a standard at the same time

• Comfort operating in a lifestyle brand environment where personality is part of the product

Alliance Airlines is Australasia’s leading provider ofcontract, charter, and allied aviation services. With a fleet of 79 aircraft and a workforce of over 1,500 employees, Alliance delivers essential aviation solutions to the mining, energy, and government sectors, as well as wet lease services to major carriers.

Alliance’s success is underpinned by a safety‑first culture, long‑term customer partnerships, and a commitment to delivering commercially sound and operationally sustainable solutions. As an ASX‑listed organisation, Alliance plays a critical role in supporting regional connectivity and essential industries across Australia and the broader region.

About the Role

As the Accounts Receivable Officer, you are responsible for the accurate and timely processing of client invoices, monitoring and reporting client revenue, and managing debt collection activities to support effective cash flow and financial performance.

Key Responsibilities

• Preparing, reviewing and sending customer invoices in accordance with customer contracts and agreements on a timely basis, including updating pricing variations where applicable.
• Processing accurate invoicing transactions using Technology One software.
• Ensuring that applicable recharges for individual customers are reviewed against contracts and billed in a timely manner.
• Maintain and reconcile the flight performance data back to source systems.
• Research and resolve any discrepancies identified in revenue reconciliations.
• Monitoring, collecting and resolving accounts receivable aging items.
• Assist with the establishment and maintenance of internal control procedures.
• Ensure that the Technology One system is updated efficiently when client profile changes occur.
• System development, implementation and maintenance to ensure accurate and efficient processing of accounting transactions.

Who are we looking for?

To be successful in this role, you will bring:

• Degree qualification or equivalent in a commercial discipline; Business, Commerce or Accounting highly regarded.
• Minimum of 3 years demonstrated previous experience in a high-volume accounts receivable role.
• Intermediate to advanced Excel software skills.
• Knowledge of professional collections practices and principles.
• The ability to build engaging client relationships.
• Excellent communication skills with a strong customer service focus.
• The ability to check data with a high degree of speed and accuracy.
• Reviewing, interpreting, and understanding contracts.
• Analytical and research skills with ability to acquire sufficient technical knowledge to understand the company’s key business drivers.
• Well-developed communication, initiative, and problem-solving skills with demonstrated ability to achieve innovative and practical solutions.

Why Join Alliance Airlines?

Alliance Airlines is an established leader in contract and charter aviation, operating in safety‑critical and complex environments across Australia.

In addition to the scope and impact of the role, Alliance offers:

• Novated Leasing – Bundle your vehicle and running costs into one convenient, tax-effective payment to help put more money back in your pocket.
• Salary Packaging – An additional tax-effective option to maximise your take-home pay.
• Discounted Qantas Club memberships.
• Discounted tickets and merchandise for Queensland Reds (QRU) games.
• Discounted hotels, tours and cruises, with access to savings across a wide range of travel and holiday options.

Does this sound like you?

If this role aligns with your experience and skills, we encourage you to apply. Please click Applyand our recruitment team will be in contact shortly.

At Alliance Airlines we value diversity, equality and inclusion, we are committed to providing working environments where everyone is included and treated fairly and with respect.

We encourage people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.

All candidates must have full working rights within Australia, only candidates with a right to work in Australia will be considered.

You as a HR Administration Specialist will be a key member of the Australia HR team, providing high-quality operational HR support across the employee lifecycle while partnering with leaders and employees to deliver an excellent employee experience. The role encompasses HR coordination, business partnering, and continuous improvement responsibilities, while maintaining accuracy, efficiency, and compliance with company policies and Australian employment legislation.

Location:

Brisbane, Queensland, Australia

Job ID:

R

Date Posted:

Company Name:

HITACHI ENERGY AUSTRALIA PTY LTD

Profession (Job Category):

Human Resources

Job Schedule:

Full time

Remote:

No

Job Description:

Job Summary

You as a HR Administration Specialist will be a key member of the Australia HR team, providing high-quality operational HR support across the employee lifecycle while partnering with leaders and employees to deliver an excellent employee experience. The role encompasses HR coordination, business partnering, and continuous improvement responsibilities, while maintaining accuracy, efficiency, and compliance with company policies and Australian employment legislation.

How you'll make an impact

• Coordinate HR administration activities across the full employee lifecycle, ensuring a seamless employee experience.
• Prepare and manage employment contracts, contract variations, and HR documentation.
• Support onboarding, offboarding, and probation review processes while maintaining compliance standards.
• Maintain accurate employee records and confidential personnel information within the HRIS.
• Conduct HR data audits, resolve discrepancies, and ensure data integrity across systems.
• Produce HR reports and provide workforce data insights to support business decision-making.
• Administer employee engagement platforms, surveys, recognition, wellbeing, and employee experience initiatives.
• Ensure compliance with Australian employment legislation, company policies, and internal audit requirements.
• Drive continuous improvement by identifying process enhancements, maintaining HR documentation, and promoting a culture of safety and Zero Harm.

Your Background

• Tertiary qualification in Human Resources or a related discipline.
• 2 to 3 years’ experience in HR administration or coordination.
• Demonstrated experience providing HR administrative support across the employee lifecycle.
• Experience using Human Resource Information Systems (HRIS).
• Strong Microsoft Office skills, particularly Excel.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage multiple competing priorities.
• High level of discretion and professionalism when handling confidential information.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.

Associate Director/Director – Valuation Services

OurValuation Services group supports companies who require reliable valuations for all manner of reasons including to underpin transactions, acquisitions or disposals, creating a joint venture, resolving shareholder disputes, investment valuations and various tax, accounting, and financial reporting reasons.

Whatever the challenge or business requirement, KPMG's valuation specialists deliver technically sound, commercially focused independent valuations for client needs.

Job Description

Due to continued growth, we are seeking an experienced Associate Director or Director to join our Brisbane Valuation Services team.

This role is ideal for a valuation professional with strong technical capability and a passion for leading client engagements, developing teams, and contributing to business growth. You will play a key leadership role in delivering complex valuation assignments, building trusted client relationships, and helping shape the future direction of the practice.

In this role, you will:

• Lead complex valuation engagements from proposal through to delivery, ensuring high-quality outcomes and strong client service.
• Build trusted client relationships and identify opportunities to expand service offerings.
• Drive business development activities, including proposals, pitches, and market-facing initiatives.
• Assess business performance, key value drivers, and valuation metrics across companies, assets, and transactions.
• Prepare and review valuation reports, clearly communicating methodologies, assumptions, and commercial insights.
• Build, review, and challenge complex financial models, applying appropriate valuation methodologies across businesses, assets, and intangible assets.
• Apply critical thinking and data-driven analysis to solve complex valuation and modelling challenges.
• Lead, mentor, and develop junior team members while managing multiple engagements and collaborating across Deal Advisory.

How Are You Extraordinary?

You are:

• A commercially minded and analytical thinker who enjoys uncovering insights and translating complex information into practical advice.
• A trusted advisor who can confidently engage with senior stakeholders and influence strategic decision-making.
• A collaborative leader who enjoys mentoring and developing high-performing teams.
• Detail-oriented, proactive, and committed to delivering quality outcomes within tight deadlines.
• Comfortable balancing technical excellence with commercial pragmatism.
• Passionate about innovation and continuously improving the way valuation services are delivered.
• Confident preparing and presenting proposals, pitch materials, and thought leadership that supports business growth.

Your Experience

At KPMG, we believe diversity of thought, background, and experience drives better outcomes for our people, clients, and communities. We welcome applications from individuals with:

• Extensive experience in business valuations within a corporate advisory, professional services, investment banking, corporate finance, infrastructure, superannuation, investment management, or in-house corporate environment.
• Strong technical expertise across business valuations, including experience with income, market, and cost-based valuation approaches.
• Strong financial modelling and Excel-based analytical skills, with experience building, reviewing, and challenging complex models.
• Excellent report-writing abilities, with the capability to distil complex analysis into meaningful insights and recommendations.
• Proven experience managing multiple engagements and delivering projects to a high standard.
• Outstanding stakeholder management and relationship-building skills.
• Demonstrated experience leading, coaching, and developing team members.

Qualifications

• A relevant degree in Commerce, Finance, Economics, Accounting, or a related discipline.
• Professional qualifications such as CA, CFA, or equivalent are highly regarded.

Additional Information

KPMG is a professional services firm with global outreach and deep sector experience. We work with clients across an array of industries to solve complex challenges, steer change and enable growth.

Our people are what make KPMG the thriving workplace that it is and what sets us apart is that we know great minds think differently. Collaborate with a team of passionate, highly skilled professionals who’ve got your back. You’ll build relationships with unique and diverse colleagues who will provide you with the support you need to be your best and produce meaningful and impactful work in an inclusive, equitable culture.

At KPMG, you’ll take control over how you work. We’re embracing a new way of working in many ways, from offering flexible hours and locations to generous paid parental leave and career breaks. Our people enjoy a variety of exciting perks, including retail discounts, health and wellbeing initiatives, learning and growth opportunities, salary packaging options and more.

Diverse candidates have diverse needs. During your recruitment journey, information will be provided about adjustment requests. If you require additional support before submitting your application, please contact the Talent Attraction Support Team .

At KPMG every career is different, and we look forward to seeing how you grow with us.

About the latest Healthcare admin specialist 3 month ftc brisbane cbd Jobsin Queensland !

Set in the heart of Burleigh Heads on the Gold Coast,Mondrian Gold Coastis a bold, design-led luxury hotel that brings a fresh and playful energy to the Australian hospitality scene. Part of the global Ennismore collective, Mondrian is known for its distinctive design, vibrant dining, entertainment and experiences that are anything but ordinary. We’re a team that values individuality, creativity, genuine connections and having fun while delivering exceptional experiences for our guests.

Job Description

About the Role:

We’re looking for a passionate and detail-drivenH ousekeeping professionalto join our team atMondrian Gold Coast.

In this role, you’ll play an important part in ensuring our guest rooms and public areas consistently meet the high standards our guests expect. Working closely with the Director of Rooms and Executive Housekeeper, you’ll help lead the day-to-day operation of the Housekeeping department while creating exceptional guest experiences.

This is a hands-on role for someone who thrives in a fast-paced resort environment, takes pride in the details and enjoys working with people.

What You’ll Be Doing:

• Assist the Director of Rooms with daily inspections of guest rooms and public areas to ensure brand and service standards are consistently achieved.
• Work closely with the Executive Housekeeper and wider Rooms Division to maintain operational standards and efficiency.
• Monitor linen, uniforms and minibar operations, including inventory, cost control and ensuring standards are maintained.
• Monitor guest feedback and identify opportunities to improve the guest experience.
• Work collaboratively with Front Office and Engineering to ensure Out of Order rooms are returned to service within the required timeframes.
• Coordinate and respond to VIP requirements and special guest requests, ensuring rooms are prepared and released ahead of arrival wherever possible.
• Support effective cost management through responsible use of linen, energy, equipment and departmental resources.
• Coach, mentor and support team members to deliver outstanding service and consistently meet brand standards.
• Assist with onboarding and training new team members and contribute to a positive, inclusive team culture.
• Champion workplace health, safety, confidentiality and compliance standards.
• Step in and support other departments when required — we’re all about working together.

What We’re Looking For:

You’ll be a natural leader who is organised, approachable and genuinely passionate about hospitality. You’ll have a strong eye for detail and the confidence to make decisions in a busy resort environment.

Ideally, you’ll bring:

• Minimum2 years’ experience in Housekeeping or guest services, with at least 1 year in a supervisory role preferred.
• Strong leadership, communication and interpersonal skills.
• Excellent organisation, problem-solving and attention-to-detail skills.
• Experience working in a hotel or resort environment.
• Knowledge ofOpera Cloud, HUB OS and Microsoft Officeis highly regarded.
• The ability to coach, develop and inspire team members.
• Strong commercial awareness and an understanding of cost control.
• Flexibility to work across shifts, including weekends and public holidays.
• A current Australian driver’s licence —manual licence preferred.
• The ability to communicate confidently in English. Additional languages are an advantage.
• Knowledge of the Gold Coast, its attractions, restaurants and events is advantageous but not essential.

Why Join Us?

At Mondrian Gold Coast, we believe hospitality should be energetic, authentic and a little unexpected.

We’re looking for people who:

Tell It Like It Is— authentic, honest and genuine.

Have Fun & Make Friends— energetic, positive and ready to bring good vibes to the workplace.

I've Got Your Back— accountable, dependable and someone who follows through.

Play to Win— creative, ambitious and open to doing things differently.

Right Here, Right Now— present, attentive and obsessed with the details that make a guest experience memorable.

If you’re ready to bring your personality, leadership and passion for hospitality to one of the Gold Coast’s most exciting hotel environments,we’d love to hear from you.

Office Coordinator (Part Time - 20hrs per week)

Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry.

We are a growing, values-led community of 350 employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. And we’re succeeding! As of early 2025, we are supporting 3200+ schools in 60 countries.

Veracross is five product brands in one global tech company

• Veracross SIS is a one-person, one-record school management platform
• Magnus Health provides cloud-based Student Health Record (SHR) solutions
• Digistorm connects with their communities through Digistorm Websites, Digistorm Funnel, and Digistorm Apps.
• Epraise incentivizes student well-being and connects teachers, students, and families.
• Firefly provides an online learning space for students and teachers

Position Overview

The Office Coordinator plays a vital role in ensuring the smooth, safe, and efficient day-to-day operations of the office. This position combines administrative excellence with strong organisational and interpersonal skills to support teams, coordinate office logistics, and foster a positive and compliant workplace environment.

This position is located on-site, out of our office in Miami, Gold Coast.

This is a part-time role, 4hrs per day / 9am to 1pm / 5 days a week, reporting to the HR Manager.

Key Responsibilities

Administrative Support

• Manage calendars and schedule internal and external meetings.
• Coordinate office activities and ensure seamless daily operations.
• Provide general administrative and clerical support to management and staff.
• Create,manageand support travel bookings & changesin a timely manner.

Office Operations

• Oversee office supplies, equipment, and general maintenance to ensure a functional workspace.
• Liaise with building management and vendors to resolve facility and maintenance needs.
• Monitor and manage operational expenses within budget.

Reception Duties

• Greet & welcome visitors to the office
• Manage incoming and outgoing correspondence, including email, mail, and packages.
• Handle inquiries, directing them appropriately.

Records Management

• Maintain accurate records, databases, and filing systems (both physical and digital).
• Ensure document confidentiality and compliance with record-keeping policies.
• Support data entry and administrative record maintenance.
• Process invoices, purchase orders, and office-related expense claims with Finance.
• Track, reconcile, and report on office expenditures.

HR Support

• Assist with onboarding new employees and preparing welcome materials.
• Coordinate staff training, team events, and employee engagement activities.
• Support IT with equipment orders and delivery.

Event Planning

• Plan and coordinate internal events such as team-building activities, staff celebrations, and company-wide meetings.
• Manage logistics, catering, communications, and setup for events.
• Ensure all events align with company culture and values.

Design & Communication

• Create visually appealing presentations, invitations, and internal communications using Canva or similar toolswithin established brand guidelines.
• Support company-wide announcements, newsletters, and internal campaigns.
• Contribute to enhancing workplace culture through clear, engaging communication.

Project Coordination

• Provide logistical and administrative support for team projects and company initiatives.
• Assist in tracking progress, deadlines, and deliverables.
• Facilitate collaboration between departments to ensure project success.

Workplace Health & Safety Management

• Maintain a safe and compliant workplace in line with health and safety regulations.
• Conduct regular safety checks and coordinate emergency procedures (e.g., fire drills, first aid readiness).
• Liaise with building management and external contractors on safety and compliance matters.
• Maintain safety documentation, incident reports, and risk assessments.
• Promote a culture of safety awareness and ensure all staff understand and follow WHS protocols.

Description

About Veracross:

Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry.

We are a growing, values-led community of 350 employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. And we’re succeeding! As of early 2025, we are supporting 3200+ schools in 60 countries.

Veracross is five product brands in one global tech company

• Veracross SIS is a one-person, one-record school management platform
• Magnus Health provides cloud-based Student Health Record (SHR) solutions
• Digistorm connects with their communities through Digistorm Websites, Digistorm Funnel, and Digistorm Apps.
• Epraise incentivizes student well-being and connects teachers, students, and families.
• Firefly provides an online learning space for students and teachers

Position Overview

The Office Coordinator plays a vital role in ensuring the smooth, safe, and efficient day-to-day operations of the office. This position combines administrative excellence with strong organisational and interpersonal skills to support teams, coordinate office logistics, and foster a positive and compliant workplace environment.

This position is located on-site, out of our office in Miami, Gold Coast.

This is a part-time role, 4hrs per day / 9am to 1pm / 5 days a week, reporting to the HR Manager.

Key Responsibilities

Administrative Support

• Manage calendars and schedule internal and external meetings.

• Coordinate office activities and ensure seamless daily operations.

• Provide general administrative and clerical support to management and staff.

• Create,manageand support travel bookings & changesin a timely manner.

Office Operations

• Oversee office supplies, equipment, and general maintenance to ensure a functional workspace.

• Liaise with building management and vendors to resolve facility and maintenance needs.

• Monitor and manage operational expenses within budget.

Reception Duties

• Greet & welcome visitors to the office

• Manage incoming and outgoing correspondence, including email, mail, and packages.

• Handle inquiries, directing them appropriately.

Records Management

• Maintain accurate records, databases, and filing systems (both physical and digital).

• Ensure document confidentiality and compliance with record-keeping policies.

• Support data entry and administrative record maintenance.

Financial Administration

• Process invoices, purchase orders, and office-related expense claims with Finance.

• Track, reconcile, and report on office expenditures.

HR Support

• Assist with onboarding new employees and preparing welcome materials.

• Coordinate staff training, team events, and employee engagement activities.

• Support IT with equipment orders and delivery.

Event Planning

• Plan and coordinate internal events such as team-building activities, staff celebrations, and company-wide meetings.

• Manage logistics, catering, communications, and setup for events.

• Ensure all events align with company culture and values.

Design & Communication

• Create visually appealing presentations, invitations, and internal communications using Canva or similar toolswithin established brand guidelines.

• Support company-wide announcements, newsletters, and internal campaigns.

• Contribute to enhancing workplace culture through clear, engaging communication.

Project Coordination

• Provide logistical and administrative support for team projects and company initiatives.

• Assist in tracking progress, deadlines, and deliverables.

• Facilitate collaboration between departments to ensure project success.

Workplace Health & Safety Management

• Maintain a safe and compliant workplace in line with health and safety regulations.

• Conduct regular safety checks and coordinate emergency procedures (e.g., fire drills, first aid readiness).

• Liaise with building management and external contractors on safety and compliance matters.

• Maintain safety documentation, incident reports, and risk assessments.

• Promote a culture of safety awareness and ensure all staff understand and follow WHS protocols.

Requirements

• Business/Administration Qualification or Proven experience in office administration/related role.

• Excellent organisational and multitasking abilities.

• Strong interpersonal and communication skills.

• Proficiency in Microsoft Office Suite and Canva.

• Knowledge of workplace health and safety practices and compliance.

• Experience managing invoices, budgets, and supplier relationships.

• Attention to detail and a proactive, solutions-oriented approach.

Benefits

The best tools to get the job done!

When you join Veracross, you get a Macbook Pro, a 32-inch monitor, and an adjustable desk and Herman Miller chair for the office.

Growth opportunities!

Veracross is growing fast, allowing you to own your role and grow with us! Operating within a global team, there are opportunities for professional development allowing your skills to grow as the business grows.

Work/life balance

Management encourages taking hour-long lunches and finishing on time and understands that you have a life outside of work. You can take the day off for your birthday and get a $100-a-year allowance for well-being. Massage, anyone?

Parental leave policy

As part of Veracross parental leave policy, you’re eligible for paid leave as a primary parent and secondary parent when you welcome a new child into your family. This is available after 12 months in a full-time role.

Make a difference

Our work makes a positive contribution to our schools, their students and their families around the world!

Snacks, drinks & coffee

Digistorm’s (Veracross) Gold Coast HQ offers a coffee machine, snack bar and fully stocked drinks fridge to keep energy levels high! Vege chips, kombucha, almond milk, cookies; you name it, they have it.

Culture

The Veracross team is fun, relaxed, and sociable, reflected in the casual dress code and social events. The office has an open floor plan, which allows for cross-team communication and a collaborative environment. Join some staff for lunchtime surfing or hit up nearby food spots for a burger by the beach.

4001 Central Plaza Sarina Russo Job Access Australia Pty

Posted 1 day ago

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Job Description

Are you a detail‑driven payroll professional who values accuracy, compliance, and service excellence? Join the Sarina Russo Group, a trusted leader in Education, Training, and Employment for over 47 years.

We are seeking an experienced Payroll Specialist to join our dynamic team in Brisbane, Queensland. This permanent, full-time role is crucial for ensuring the accurate and timely processing of payroll for our employees. The ideal candidate will possess a strong understanding of payroll regulations and practices within the financial services industry, contributing to the overall efficiency and compliance of our payroll operations.

Key responsibilities include:

• Maintaining and managing five (5) fortnightly payrolls, covering approximately 450 employees
• Processing EFT payments for Wages, Group Tax and Payroll Tax
• Completing end of month tasks e.g. General Ledger Balance, superannuation integration and journals
• Preparing and delivering reports for Management
• Maintaining up-to-date knowledge of EBAs, awards and payroll legislation
• You will also assist with general HR team administration and ad hoc tasks as required.

About you

To be successful in this role, you will bring:

• Proven experience as a Payroll Specialist or in a similar role in a medium size organisation
• Proven capability in end of month procedures and knowledge of General Ledger reconciliation
• Previous experience working with Employment Hero preferred
• Working knowledge of Great Plains accounting software and Microsoft Office
• Strong written and verbal communication skills; and
• Sound knowledge of relevant awards and legislation including taxation and superannuation.

At Sarina Russo Group we are committed to an inclusive workplace that embraces and promotes diversity. We value, respect and seek to leverage the unique contributions of people with diverse backgrounds, experiences and perspectives.

We also offer flexible working arrangements to ensure our workforce is representative of the communities that we serve. If you need an adjustment to participate in the recruitment process please contact our team at

You will be required to complete a police check and credit check should you be successful in being appointed to our organisation.To be eligible for this position you must have an appropriate visa to work in Australia.

Only shortlisted applicants will be contacted.

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