Senior Finalisation Officer

Department of Planning, Housing and Infrastructure NSW; Newcastle City Council; On-site; AUD 103,000 - 114,000; Full time

Job summary

Department of Planning, Housing and Infrastructure NSW in Newcastle seeks a Senior Finalisation Officer to finalise Crown land divestments. You will provide specialised property management and administrative expertise, coordinating across internal and external stakeholders to ensure compliant, timely transactions.

The role focuses on complex land matters, documentation, and decision-ready briefs, with opportunities to influence public land outcomes across NSW.

Qualifications

• Experience in property management and land administration related to land sales.
• Solid understanding of land administration legislation and policy.
• Proven ability to investigate and assess information accurately.

Responsibilities

• Manage land administration and conveyancing to finalise Crown land divestments on time.
• Prepare technical docs on conveyances, title creation, lodgements and land dealings.
• Develop briefs, reports and recommendations for decision making.
• Provide expert land management advice to colleagues and stakeholders.
• Research land information systems to obtain accurate status and transactions.
• Ensure integrity and accuracy of land records and information.
• Coordinate multiple stakeholders to keep transactions moving forward.
• Respond to inquiries professionally and promptly.

Skills

Land administration

Property management

Legislative knowledge

Investigation skills

Written communication

Analytical thinking

Stakeholder management

Time management

Education

Property management qualification

Job description

Department of Planning, Housing and Infrastructure NSW – Newcastle NSW

• Office location: Grafton, Newcastle, Nowra, Bathurst, Taree
• Salary ranges from $102,936 - $113,579 plus super

Are you an experienced property, land administration or conveyancing professional who enjoys navigating complex matters, solving problems and delivering meaningful outcomes? Do you thrive in a fast-paced environment where your expertise directly contributes to government priorities and the effective management of Crown land?

We're looking for a Senior Finalisation Officer to join our team and play a pivotal role in finalising Crown land divestments across New South Wales.

About the Role

As a Senior Finalisation Officer, you'll provide specialised technical, property management and administrative expertise to support the successful completion of Crown land divestments. Working with a broad range of internal and external stakeholders, you'll ensure transactions progress efficiently while maintaining compliance with legislation, policy and operational requirements.

This is an opportunity to apply your property and conveyancing knowledge to complex and interesting land matters that make a real difference to communities and public land management outcomes.

What You'll Be Doing

In this role, you will:

• Manage land administration and conveyancing activities to finalise Crown land divestments within agreed timeframes.
• Prepare specialised technical documentation relating to conveyances, title creation, lodgements and other land dealings.
• Develop high-quality briefs, reports and recommendations to support informed decision-making.
• Provide expert advice and support to colleagues, customers and stakeholders on land management and divestment matters.
• Research and interrogate land information systems and services to obtain accurate land status and transaction information.
• Ensure the integrity and accuracy of land information and records.
• Coordinate multiple stakeholders to keep transactions moving and achieve successful outcomes.
• Respond to enquiries professionally, accurately and in a timely manner.

For more information, please visit the Role Description:Senior Finalisation Officer

What We're Looking For

We're seeking someone with:

• Strong experience and understanding of property management and land administration in relation to the sale of land.
• Good knowledge and understanding of the business environment and land administration legislative requirements.
• Strong experience and skills in evidence-based investigation and assessment.
• Exceptional written communication skills, including the preparation of reports, briefs and recommendations.
• Highly developed analytical and problem-solving capabilities.
• Excellent stakeholder engagement and relationship management skills.
• The ability to work independently while contributing positively to a collaborative team environment.
• Strong organisational skills and the ability to manage multiple priorities and deadlines.
• Qualifications in property management or other relevant field and/or equivalent level of industry knowledge and experience.

About us

The Department of Planning, Housing and Infrastructure (DPHI) improves the liveability and prosperity of NSW. To achieve this, we: create vibrant, productive spaces and precincts; manage lands, assets and property effectively and deliver affordable and diverse housing. We strive to be a high-performing, world-class public service organisation that celebrates and reflects the full diversity of the community we serve and builds the cultural capability of our department to improve outcomes with and for Aboriginal people, communities and entities.

We are an inclusive and accessible workplace, where your individual contributions are valued, and where everyone is encouraged to feel a sense of connection and belonging. DPHI supports various employee affinity groups, practices flexible working, offers job share and workplace adjustments.

Should you require further information about the role please contact Bevan Klenk, Senior Group Leader Divestments via ***********@crownland.nsw.gov.au

We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments that may be needed during the recruitment process (including an alternate format of the application form), ensuring that you have every opportunity to showcase your talent, skills, and potential. Contact the Talent Team via ***************@dpie.nsw.gov.au or (02) 63637*** - HR Support, option 2, DPHI People Advisory, option 1 and reference 'Request an Adjustment - Job Title and Reference Number'.

Check out ourAboriginal applicants guideto assist with applying for the role or contact ourAboriginal CareerPathwaysteam for a yarn.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanentresident orhold a valid Australian working Visa for the duration of the appointment.This role is subject to standard pre-employment checks, including a criminal record check.