Senior Executive Assistant to C-Suite and Governance Lead

Walter and Eliza Hall Institute of Medical Research; Parkville; On-site; AUD 108,000 - 117,000; Full time

Benefits offered by this job

17% superannuation

Salary packaging options

Job summary

Walter and Eliza Hall Institute of Medical Research in Parkville is seeking a Senior Executive Assistant to provide high-level support to the Chief People Officer, CFO, and COO. The role focuses on governance support, board papers, minute-taking and coordinating executive calendars in a fast-paced biomedical research environment.

The position is full-time with a starting salary at Professional Services Employee Level 7 and attractive superannuation and salary packaging options.

Qualifications

• 5+ years of executive support experience in a complex organisation.
• Experience supporting C-suite executives and governance bodies.
• Ability to manage competing priorities and complex calendars with minimal supervision.
• Experience coordinating committee/board meetings and minute-taking.
• Familiarity with governance platforms such as Diligent or similar.
• Advanced proficiency in Microsoft 365 and document management (SharePoint).
• Strong written communication for agendas, minutes, briefs and reports.

Responsibilities

• Deliver exceptional executive support to senior leaders in a fast-paced environment.
• Coordinate governance and committee activities, ensuring compliance.
• Manage stakeholder engagement, communications and executive priorities.
• Support strategic projects and organisational activities.
• Drive efficient operations through records management and process improvement.
• Collaborate within the EA team to provide flexible support.

Skills

Executive support

Board governance

Stakeholder management

Communication skills

MS 365 proficiency

Time management

Discretion & judgement

Tools

Diligent

SharePoint

Microsoft 365

Job description

Walter and Eliza Hall Institute of Medical Research in Parkville is seeking a Senior Executive Assistant to provide high-level support to the Chief People Officer, CFO, and COO. The role focuses on governance support, board papers, minute-taking and coordinating executive calendars in a fast-paced biomedical research environment.

The position is full-time with a starting salary at Professional Services Employee Level 7 and attractive superannuation and salary packaging options.