Senior Executive Assistant

The Walter and Eliza Hall Institute; City of Melbourne; On-site; AUD 108,000 - 117,000; Full time

Benefits offered by this job

17% superannuation

Salary packaging options

Job summary

The Walter and Eliza Hall Institute in Parkville VIC is seeking a Senior Executive Assistant to provide high-level executive and governance support to the Chief People Officer, Chief Financial Officer and Chief Operating Officer. You will manage complex schedules, coordinate governance activities, and serve as a trusted liaison across the Institute, enabling strategic priorities and governance delivery.

Based in Melbourne, you will support Board subcommittees, prepare papers, minutes and

Qualifications

• 5+ years providing executive support to senior leaders within a complex organisation.
• Ability to manage competing priorities and complex schedules with minimal supervision.
• Experience supporting C-suite executives or governance bodies such as Boards or Board committees.
• Experience coordinating Board/Committee meetings, papers, minute-taking and action tracking.
• Desirable: governance platforms such as Diligent or similar Board portal systems.
• Advanced proficiency in Microsoft 365 applications and collaborative document management platforms (e.g. SharePoint).
• Strong written communication for agendas, minutes, briefing materials and reports.

Responsibilities

• Deliver exceptional executive support to senior leaders in a fast-paced environment.
• Coordinate governance and committee activities, ensuring effective administration and compliance.
• Manage stakeholder engagement, communications and executive priorities.
• Support strategic projects, operational initiatives and organisational activities.
• Drive efficient business operations through records management and process improvement.
• Collaborate with the Executive Assistant team to provide flexible and responsive support.

Skills

Executive support to senior leaders

Governance coordination

Stakeholder engagement

Board/Board committee support

MS 365 & SharePoint

Tools

Diligent

SharePoint

Job description

The Walter and Eliza Hall Institute – Parkville VIC

2d ago , from The Walter and Eliza Hall Institute

An excellent opportunity is available for a Senior Executive Assistant to join the Office of the Director at Australia’s pre-eminent biomedical research institute.

About the Position

The Senior Executive Assistant provides high-level executive and governance support to the Chief People Officer, Chief Financial Officer and Chief Operating Officer, enabling them to focus on strategic priorities, organisational leadership and the delivery of key institute initiatives.

This role is central to the effective operation of the Executive and governance functions of WEHI. Managing complex executive schedules, coordinating high-level meetings and stakeholder engagement, and acting as a trusted liaison across the Institute, the Senior Executive Assistant plays a critical role in supporting organisational effectiveness and decision-making.

Working closely with the Manager, Office of the Director and the broader Executive Assistant team, the position also provides end-to-end support for Board subcommittees and governance bodies, including agenda coordination, preparation and distribution of papers, minute-taking, action tracking and administration of governance platforms such as Diligent and SharePoint.

This is an exceptional opportunity for an experienced executive support professional who thrives in a fast-paced environment, exercises sound judgement and discretion, and enjoys working at the centre of executive leadership, governance and organisational operations.

Key Responsibilities

• Deliver exceptional executive support to senior leaders in a fast-paced environment.
• Coordinate governance and committee activities, ensuring effective administration and compliance.
• Manage stakeholder engagement, communications and executive priorities.
• Support strategic projects, operational initiatives and organisational activities.
• Drive efficient business operations through effective administration, records management and process improvement.
• Work collaboratively across the Executive Assistant team to provide flexible and responsive support.

Knowledge and Skills

• Demonstrated experience (5+ years) providing executive support to senior leaders within a complex organisation.
• Proven ability to manage competing priorities and complex executive schedules with minimal supervision.
• Experience supporting C-suite executives, leadership teams or governance bodies such as Boards or Board committees.
• Demonstrated experience coordinating committee or Board meetings, including preparation of papers, minute-taking and action tracking.
• Experience using governance platforms such as Diligent or similar Board portal systems is highly desirable.
• Advanced proficiency in Microsoft 365 applications and collaborative document management platforms (e.g. SharePoint).
• Strong written communication skills with the ability to prepare professional documentation including agendas, minutes, briefing materials and reports.

Personal Qualities

• Excellent organisational and coordination skills with exceptional attention to detail.
• Strong interpersonal and communication skills, with the ability to build effective working relationships with senior leaders and stakeholders.
• Highly responsive, adaptable and dependable, with the ability to operate effectively in a fast-paced and complex environment.
• Demonstrated ability to manage multiple priorities while exercising discretion, sound judgement and professionalism

• Collaborative team player who actively contributes to a positive team culture, supports colleagues during peak workload periods, and willingly undertakes additional responsibilities during quieter periods to advance team and organisational objectives.

Terms of Appointment

This position is an ongoing role in a full time capacity. Salary is Professional Services Employee Level 7 ($108,119 - $117,039). Up to 17% superannuation and very attractive salary packaging options are available.

General enquiries can be directed to Marisa Raucci – ********@wehi.edu.au.

A position description is available here.

Application Closing Date: Friday, 23 October 2026.