Senior Executive Assistant

Department of Trade, Business and Asian Relations; Darwin; On-site; AUD 103,000 - 114,000; Full time

Benefits offered by this job

12% employer superannuation

6 weeks recreation leave

3 weeks paid personal leave

17.5% recreation leave loading

3 days paid Christmas closedown leave

Job summary

Department of Trade, Business and Asian Relations in Darwin seeks an Administrative Officer 6 to provide senior executive support, coordinate projects, and manage stakeholder engagement for the Office of the CEO.

You will use judgement and discretion in a high-trust role, handling sensitive information and improving information flows across the office. The role offers broad exposure to government processes and senior stakeholders.

Qualifications

• Experience at senior executive level providing coordination and support.
• Ability to manage competing priorities with accuracy and discretion.
• Strong written communication and stakeholder engagement skills.

Responsibilities

• Manage day-to-day executive priorities including inbox, meetings and diary coordination.
• Coordinate projects, research and analysis with practical recommendations.
• Prepare accurate executive correspondence and ensure timely progression.
• Support complex policy and administrative processes with discretion.
• Maintain and improve systems for reliable correspondence and information flows.
• Build productive relationships with senior internal and external stakeholders.

Skills

Senior executive support

Project coordination

Stakeholder engagement

Written communication

Discretion and judgement

Tools

MS Office Suite

Job description

Administrative Officer 6 - Remuneration Package Range

$121,018 - $134,714 (including salary $102,505 - $114,282)

Office of the CEO

Darwin, Northern Territory

One ongoing full time vacancy is available

Support the CEO in a senior role combining executive coordination, projects, stakeholder engagement and sound judgement.

• Work directly with the Chief Executive Officer
• Combine executive support, projects and stakeholder engagement
• Use judgement and discretion in a high-trust executive role

The opportunity

Based in the Office of the CEO, this role sits at the centre of executive coordination for the Department of Trade, Business and Asian Relations. You will help keep priorities, information and decisions moving, ensuring senior leaders and key stakeholders receive accurate information at the right time.

It is a varied role with scope beyond traditional executive administration. Alongside core executive support, you will coordinate projects, undertake research and analysis, prepare executive correspondence, support policy and administrative processes and help improve the systems that underpin correspondence and information flows across the office.

You will have broad exposure across the department and regular contact with senior staff and external stakeholders. Success will depend on being able to anticipate what is needed, manage competing demands and handle sensitive matters with discretion, accuracy and sound judgement.

What you will do

• Manage day-to-day executive priorities including inbox oversight, meetings, diary coordination and associated administrative and financial support.
• Coordinate projects, research and analysis and contribute practical solutions and recommendations as issues arise.
• Prepare and manage accurate, high-quality executive correspondence and ensure information is progressed appropriately and on time.
• Support emerging, complex and sensitive matters together with relevant policy and administrative processes.
• Maintain and improve systems that support reliable correspondence, records and information flows.
• Build productive relationships across the department and liaise professionally and discreetly with senior internal and external stakeholders.

What you will bring

You will have a demonstrated record of success operating at senior executive level, with strong organisation and coordination skills, close attention to detail and the ability to produce clear and accurate written work. You will be comfortable balancing competing priorities, delivering projects and maintaining quality when the pace is high or circumstances change.

Strong interpersonal, oral communication and networking skills are important. You will be able to build trust, work collaboratively, solve problems and influence outcomes while bringing the resilience, reliability, integrity and accountability expected in a senior executive environment.

Previous government employment is not essential. Experience gained in government or another complex executive environment will be well regarded, particularly where you have worked with senior stakeholders, confidential information or formal decision-making processes. You will need a sound knowledge and understanding of government and ministerial protocols and procedures and the judgement to apply them appropriately, including in politically sensitive matters.

Why consider the opportunity?

This ongoing AO6 position offers a broader mix of work than a conventional executive support role. It will suit an experienced professional who enjoys bringing structure to competing priorities and wants to use their executive support capability across projects, problem solving, correspondence and stakeholder engagement in a role with significant trust and visibility across the department.

In addition to the salary, NT Government employment includes 12% employer superannuation, 6 weeks recreation leave, 3 weeks paid personal leave, 17.5% recreation leave loading and 3 days paid Christmas closedown leave. Flexible working arrangements may also be available, subject to the requirements of the role.

• 12% employer superannuation
• 6 weeks recreation leave
• 3 weeks paid personal leave
• 17.5% recreation leave loading
• 3 days paid Christmas closedown leave