Senior / Contracts Administrator - Fit-Out/Refurb

Amida Group; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

Amida Group is seeking an experienced Contract Administrator to join our growing fit-out and refurbishment division in Sydney. You will support project teams through contract administration across the lifecycle, ensuring high-quality outcomes and profitability.

Ideal candidates bring 2–5+ years in construction contracting, a tertiary qualification, and strong financial and administrative focus. This permanent full-time role offers opportunities to advance within a market-leading head contractor

Qualifications

• Tertiary qualification in Engineering, Construction or similar.
• Minimum 2–5+ years’ experience within the construction industry.
• Construction Safety Induction (White) card.
• Strong financial analysis and administrative focus
• Excellent written and verbal communication skills

Responsibilities

• Prepare and check subcontract packages
• Negotiate and review subcontract tenders
• Produce and maintain a procurement schedule that matches the program
• Preparation of accurate payment schedules
• Process progress / delay claims and external variations according to contractual obligations and timelines
• Prepare and issue draft progress reports for clients on a monthly basis
• Set up and maintain job files, drawing and contract registers, sample boards and shop drawing registers
• Assist in management and tracking of project expenditure against budget

Skills

Communication skills

Financial analysis

Administrative skills

Education

Tertiary qualification in Engineering, Construction or similar

Job description

• Growing fit-out/refurb division of a larger business, exciting progression opportunities
• Excellent pipeline of projects from $500k to $40m+
• Fast track career progression and brilliant company culture

Great opportunity to work with a growing fit-out and refurb head contractor with an excellent culture. Projects will be with blue chip clients from smaller to $30m to $40m+ across commercial, leisure, hospitality, hotel etc. sectors.

A market leading team with a proven track record of successfully delivering complex projects, our client is now seeking an experienced Contract Administrator or Senior Contract Administrator to join their growing business.

Offering a range of services to their high end clients, the company specialises in commercial fit-out and refurbishment with projects covering 5 star Hotels, Office, Retail, Hospitality and Leisure (high end restaurants, clubs, pubs), Health and Tertiary. Incorporating a wide range of skillsets, their refurbishment work can have a large element of structural trades, heavy demolition, facades, steel and concrete (adding or removing levels etc).

With a project portfolio that includes both small and large scale fit-outs, you will be responsible for supporting the project teams in the management and administration of contracts throughout the project life cycle. In addition, you will ensure that the high quality and profitability of the projects are maintained while financial and contractual risks are minimised.

Responsibilities include but not limited to:

• Prepare and check subcontract packages
• Negotiate and review subcontract tenders
• Produce and maintain a procurement schedule that matches the program
• Preparation of accurate payment schedules
• Process progress / delay claims and external variations according to contractual obligations and timelines
• Prepare and issue draft progress reports for clients on a monthly basis
• Set up and maintain job files, drawing and contract registers, sample boards and shop drawing registers
• Assist in management and tracking of project expenditure against budget

Qualifications and Requirements:

• Tertiary qualification in Engineering, Construction or similar
• Minimum 2 – 5+ years’ experience within the construction industry – a tier 1, 2 or 3 background would be ideal
• Construction Safety Induction (White) card
• Strong financial analysis and administrative focus
• Excellent written and verbal communication skills

This is a permanent full time position providing a great opportunity to work with a successful and growing organisation who offer challenging work and the potential for career progression.