Senior Administrator

Port Stephens Council; Port Stephens; On-site; AUD 72,000 - 85,000; Full time

Benefits offered by this job

Flexible work options

Generous leave entitlements

Long service leave

Paid parental leave

Defence Service Leave

PSCare Day

On-site parking

Health & wellbeing program

On-site café

Job summary

Port Stephens Council is seeking a Senior Administrator to join the Facilities & Infrastructure team, supporting the Project Delivery Section Manager and coordinators. The role involves coordinating daily tasks, handling enquiries, and managing email and calendar activities, with a focus on process improvements.

It reports to the Administration Coordinator and sits within a team of ten administrative professionals.

Qualifications

• Diploma in a relevant field and extensive proven experience in a similar role.
• Advanced Microsoft Office Suite skills.
• Demonstrated well developed written and oral communication.
• Discretion in dealing with confidential and sensitive business matters.

Responsibilities

• Coordinate and manage daily work tasks for the Project Delivery Section.
• Acknowledge enquiries and correspondence, manage email and calendars.
• Assist with implementation of process improvement initiatives.

Skills

MS Office

Written & Verbal communication

Discretion

Education

Diploma in a relevant field

Job description

A great lifestyle in a treasured environment, this is life at PSC!

The opportunity

We’re seeking a Senior Administrator to join our team in Facilities & Infrastructure, supporting the newly created Project Delivery Section. Your role is similar to a Personal Assistant role, supporting the Project Delivery Section Manager and their broader section Coordinators.

Your role is essential in coordinating and managing daily work tasks, acknowledging enquiries and correspondence, email and calendar management, and assistance with the implementation of process improvement initiatives.

Whilst supporting the Section Manager, you’ll report directly to the Facilities & Infrastructure Administration Coordinator, joining a broader team of 10 administrative professionals.

This is a permanent opportunity – working full-time 35 hours / week + access to a flexible working arrangement

Base Salary Range: $72,385 to $84,985 pa based on 35 hours / week + 12% superannuation + $2,562 retention allowance

You will be working from PSC Administration Building, Raymond Terrace

Please Note: For the purpose of recruitment, the title of Senior Administrator has been used to reflect the equivalent industry title. Internally the official title of this position is Facilities & Infrastructure Senior Business Support Officer.

We’re all about putting the right people, in the right role! Here’s what we’re looking for:

A Diploma in a relevant field and extensive proven experience in a similar role

Well-developed Microsoft Office Suite skills at an advanced level

Demonstrated well developed written and oral communication

Discretion in dealing with confidential and sensitive business matters

This is life at PSC!

Work/Life balance with generous leave entitlements, flexible work options and leave in lieu

Long service leave when you’ve been with us for just over 5 years

Health & Wellbeing leave to recharge when you need it

Industry leading Paid Parental Leave accessible for all employees – regardless of how you became a parent, we offer 14 weeks that can be taken within 2 years from the birth, adoption, or long-term foster care of your child.

Access to Defence Service Leave for Reservists continuing their defence service

PSCare Day available to all employees to take in addition to your regular leave entitlements

Confidential support (including mental health) through our employee assistance program

Award winning health and wellbeing program PSCare, Workers Health Initiative with access to a broad range of gyms in the area, and discounted health insurance

Free parking on site and a convenient local shopping centre

Coffee and food to keep you sustained at our on-site café

And lots more...

Enough about us, we want to hear about you! So tell us about...

Why you want this role and how it aligns with your career goals?

We’re a 2026 Circle Back Initiative Employer – we commit to respond to every applicant

We’ve partnered with the Veterans Employment Program to support veterans finding suitable, sustainable and meaningful employment

Port Stephens Council adheres to the principles of a child safe organisation and supports children and young people having a safe and welcoming experience in our community, accessing our facilities and in our care

We acknowledge the Worimi Peoples as the original Custodians and inhabitants of Port Stephens. May we walk the road to tomorrow with mutual respect and admiration as we care for the beautiful land and waterways together