Senior Administrator

Port Stephens Council; Newcastle-Maitland; On-site; AUD 72,000 - 85,000; Full time

Benefits offered by this job

Flexible work options

Long service leave

Paid parental leave

Defence Service Leave

PSCare Day

Employee assistance program

On-site parking

On-site café

Job summary

Port Stephens Council in Raymond Terrace is seeking a Senior Administrator to join our Facilities & Infrastructure team, supporting the Project Delivery Section Manager and coordinators. The role focuses on coordinating daily tasks, handling enquiries, managing email and calendar, and assisting with process improvements.

This permanent, full-time position works 35 hours per week with 12% superannuation and a $2,562 retention allowance.

Qualifications

• Diploma in a relevant field with extensive proven experience in a similar role.
• Well-developed Microsoft Office Suite skills at an advanced level.
• Demonstrated well developed written and oral communication.
• Discretion in dealing with confidential and sensitive business matters.

Responsibilities

• Coordinate and manage daily work tasks for the Project Delivery Section.
• Acknowledge enquiries and correspondence, manage email and calendar.
• Assist with implementation of process improvement initiatives.
• Support the Section Manager and coordinate with section coordinators.

Skills

MS Office suite

Communication skills

Discretion

Education

Diploma in a relevant field

Job description

A great lifestyle in a treasured environment, this is life at PSC!

The opportunity

We’re seeking a Senior Administrator to join our team in Facilities & Infrastructure, supporting the newly created Project Delivery Section. Your role is similar to a Personal Assistant role, supporting the Project Delivery Section Manager and their broader section Coordinators.

Your role is essential in coordinating and managing daily work tasks, acknowledging enquiries and correspondence, email and calendar management, and assistance with the implementation of process improvement initiatives.

Whilst supporting the Section Manager, you’ll report directly to the Facilities & Infrastructure Administration Coordinator, joining a broader team of 10 administrative professionals.

• This is a permanent opportunity – working full-time 35 hours / week + access to a flexible working arrangement
• Base Salary Range: $72,385 to $84,985 pa based on 35 hours / week + 12% superannuation + $2,562 retention allowance
• You will be working from PSC Administration Building, Raymond Terrace

The key responsibilities within this role are listed within the position description.

Please Note: For the purpose of recruitment, the title of Senior Administrator has been used to reflect the equivalent industry title. Internally the official title of this position is Facilities & Infrastructure Senior Business Support Officer.

We’re all about putting the right people, in the right role! Here’s what we’re looking for:

• A Diploma in a relevant field and extensive proven experience in a similar role
• Well-developed Microsoft Office Suite skills at an advanced level
• Demonstrated well developed written and oral communication
• Discretion in dealing with confidential and sensitive business matters

This is life at PSC!

• Work/Life balance with generous leave entitlements, flexible work options and leave in lieu
• Long service leave when you’ve been with us for just over 5 years
• Health & Wellbeing leave to recharge when you need it
• Industry leading Paid Parental Leave accessible for all employees – regardless of how you became a parent, we offer 14 weeks that can be taken within 2 years from the birth, adoption, or long-term foster care of your child.
• Access to Defence Service Leave for Reservists continuing their defence service
• PSCare Day available to all employees to take in addition to your regular leave entitlements
• Confidential support (including mental health) through our employee assistance program
• Award winning health and wellbeing program PSCare, Workers Health Initiative with access to a broad range of gyms in the area, and discounted health insurance
• Free parking on site and a convenient local shopping centre
• Coffee and food to keep you sustained at our on-site café
• And lots more…

Enough about us, we want to hear about you! So tell us about…

• Why you want this role and how it aligns with your career goals?

Ready to Apply? Here’s what you need to know

• Applications Close: Midnight, Sunday, 1 November 2026
• Contact: Mel Burley, Facilities & Infrastructure Administration Coordinator, on [phone]
• For information on our recruitment process, and what we look for in an application, please visit our Careers page on our website for ‘How to Apply’
• To complete your online application, you will be asked to upload a copy of your resume and provide responses to questions which are based on the criteria listed in the Position Description and our organisation Values
• We’re a 2026 Circle Back Initiative Employer – we commit to respond to every applicant
• We’ve partnered with the Veterans Employment Program to support veterans finding suitable, sustainable and meaningful employment
• Port Stephens Council adheres to the principles of a child safe organisation and supports children and young people having a safe and welcoming experience in our community, accessing our facilities and in our care
• We acknowledge the Worimi Peoples as the original Custodians and inhabitants of Port Stephens. May we walk the road to tomorrow with mutual respect and admiration as we care for the beautiful land and waterways together