Senior Administrator

SONDA Recruitment; City of Melbourne; Hybrid; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Superannuation

Job summary

SONDA Recruitment is assisting a small engineering business based in Melbourne's CBD with a versatile office role. You will support the engineering team and manage tender submissions, formatting documents, and meeting deadlines.

The role suits a generalist who enjoys varied tasks and some marketing flair, including assembling graphics. ISO accreditation setup is a valued part of the position.

Qualifications

• Degree preferred but not essential.
• Experience setting up ISO accreditation.
• Strong organisational skills and attention to detail.
• Ability to work independently and report up as needed.

Responsibilities

• Provide day-to-day office support to the engineering team.
• Assist with tender and submission administration, including formatting and deadline tracking.
• Create and assemble graphics or visuals using Canva or Adobe Suite as required.
• Lead the setup and maintenance of ISO accreditation for the business.

Skills

Office administration

Tender coordination

Graphic design tools

Adobe Suite

Canva

Education

Bachelor’s degree preferred

Tools

Adobe Creative Suite

MS Office

Job description

A small engineering business based in the CBD is looking for someone to run the office and support the technical team through tenders and submissions. A growing business with an existing team based regionally, you'll support the Melbourne office in its development.

This role would suit a generalist, as the tasks will be varied and will change over time. It would also suit someone with a flair for marketing, since part of the role involves putting tenders and submissions together.

Can this work for you?

• Based in Melbourne CBD
• Full time or 4 days per week. WFH 2-3 days a week.
• Career role - we are seeking committment - it's a journey we are on
• We are looking to pay $80k - $100k p/a plus Super - to match experience

What you'll be doing

You’ll support the engineering team day to day: correspondence, scheduling, general office administration and keeping things running smoothly behind the scenes.

You’ll take on the admin side of tenders and submissions. You won't be writing the technical content from scratch, but you may be editing it. You'll also be the person making sure forms are filled in correctly, documents are formatted and complete, and deadlines aren't missed. An eye for detail is key, as is the ability to put graphics together. Canva or Adobe Suite experience would be ideal.

You’ll also take the lead on setting up and maintaining the business's ISO accreditation. Proven experience here would set you apart.

What we need from you:

• A degree; ideal, although not essential.
• Humility; sometimes the tasks will be repetitive, sometimes completely creative.
• Ability to run your own day and report up; there's no hand-holding here.
• Experience setting up ISO accreditation.
• No engineering background needed, but organisation and attention to detail matter more than most roles.

Why this one's different

Think of it as a new business. It's not, and it's secure, but there's a lot of work to do to build it. You'll be part of that change. This is a career role.

You can also shape what you want from this role. You can lean into the technical side more if you wish, or the creative side. We're looking for someone who can add value wherever they see it.