Senior Administrative & Legal Support Specialist

ConocoPhillips; Brisbane; On-site; AUD 70,000 - 95,000; Full time

Job summary

ConocoPhillips Australia, based in Brisbane, seeks a Senior Administration Assistant to provide executive support to the Managing Counsel and senior teams. You will coordinate meetings, prepare materials, and manage travel and expenses for domestic and international itineraries.

The role requires 5+ years’ experience in a corporate setting, advanced MS Office skills, and strong organisational and communication abilities to ensure efficient legal and commercial operations.

Qualifications

• Minimum 5 years’ experience in senior administration providing executive support in a corporate environment.
• Advanced proficiency in MS Office Suite.
• Strong planning, organisational, and interpersonal skills.
• Clear written and oral communication; able to work independently.

Responsibilities

• Provide executive administration and secretarial support to the Managing Counsel, Australia and senior leaders.
• Prepare and review presentations, reports, and documents.
• Arrange meetings, appointments and travel for international and domestic itineraries.
• Process and manage credit card expenses with correct cost codes.
• Coordinate meetings, catering and room management; manage external visits.
• Handle events, records management and receptionist relief.
• Create SAP requisitions and assist with onboarding and system setup.
• Assist with drafting and binding legal documents; maintain filing and confidentiality.

Skills

Executive support

MS Office

Communication

Organisational skills

Interpersonal skills

Education

Business administration

Tools

SAP

Job description

ConocoPhillips Australia, based in Brisbane, seeks a Senior Administration Assistant to provide executive support to the Managing Counsel and senior teams. You will coordinate meetings, prepare materials, and manage travel and expenses for domestic and international itineraries.

The role requires 5+ years’ experience in a corporate setting, advanced MS Office skills, and strong organisational and communication abilities to ensure efficient legal and commercial operations.