Senior Administration Assistant

ConocoPhillips; City of Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

ConocoPhillips Australia is seeking a Senior Administration Assistant to deliver high-level administrative support to the Legal, Commercial & Technical and Digital Technologies functions in our Brisbane office.

You will report to the Managing Counsel, Australia, and handle executive tasks including document preparation, travel arrangements, meetings coordination and records management as part of a collaborative, one-team environment.

Qualifications

• Minimum 5 years’ experience in senior administration role providing executive level support in a corporate environment.
• Advanced proficiency in MS Office Suite.
• Strong planning, organisational and interpersonal skills.

Responsibilities

• Provide executive administration and secretarial support to senior management.
• Coordinate meetings, travel and appointments for executives.
• Prepare, format and distribute reports and presentations as required.
• Onboard new starters and support office operations and facilities.

Skills

Executive support

MS Office

Planning

Organization

Communication

Job description

Welcome to ConocoPhillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here.

Who We Are

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

Fostering an Inclusive Work Environment

To deliver superior performance, we create an environment that respects the contributions and differences of every individual. Wherever possible, we use these differences to drive competitive business advantage, personal growth and, ultimately, create business success.

Job Summary

Exciting 12-month opportunity for an experienced Senior Administration Assistant.

Position Overview

ConocoPhillips’ Australian headquarters are located in Brisbane. Our focus is supplying Australian customers with natural gas and international customers with liquefied natural gas. We do this through our 47.5 percent interest in the Australia Pacific LNG joint venture, one of the largest producers of natural gas in eastern Australia. ConocoPhillips Australia also operates the Australia Pacific LNG liquefied natural gas facility near Gladstone. We are also an exploration company, with ongoing exploration occurring in the Bowen and Surat Basin in Central Queensland and new exploration in the Otway Basin along the southern coast of Australia to identify natural gas reserves for supply to Australian customers.

About the Role

Reporting to the Managing Counsel, Australia the Senior Administration Assistant role is responsible for providing professional administration support to the Legal, Commercial & Technical and Digital Technologies functions.

Key responsibilities

General Administration

• Provide executive administration and secretarial support to the Managing Counsel, Australia, Vice President JV Assets & Commercial, Technical Manager and Manager ABU Digital Technologies.
• Preparation, review of presentations, reports, documents as requested.
• Arrange meetings and appointments.
• Travel arrangements for international and domestic itineraries.
• Process and manage credit card expenses ensuring correct cost codes.
• Coordinate meetings, including catering and meeting room management.
• Manage external visits to the office including APLNG Director (from legal function).
• Event management – offsite, team building, ad hoc.
• Records management.
• Relief support for receptionist role promoting a one team environment.
• Monitor stationery storage and printer areas ensuring a clean orderly environment free from hazardous obstructions.
• Creating SAP Requisitions as required.
• Conduct building orientation and building induction walk arounds for all visitors.
• Onboarding of new starters ensuring all items on the checklist is completed, including support to the Manager by assisting with system set up, ID numbers, and pass cards.

Legal

• Assist with formatting, printing and binding legal documents.
• Assist in the preparation and distribution of reports as required.
• Records management of confidentiality agreements, secrecy letters or other legal documentation.
• Legal filing numbers – assistance to make up hard copy and electronic files and register on legal filing spreadsheet.
• Assist draft PLA and related port documents and maintain register.

You will bring to the role

• Cultural alignment with ConocoPhillips’ SPIRIT Values.
• Minimum 5 years’ experience in senior administration role providing executive level support in a corporate environment.
• Advanced proficiency in MS Office Suite.
• Has planning, organisational, and interpersonal skills.
• Strong communication - both written & oral presentation skills.
• Ability to work both independently and as part of a team.

Preferred

• Prior administration experience within a legal department (in-house or private practice).
• Qualifications / certifications – business administration, MS Office Suite, Office management.

What we offer

An inclusive environment of belonging where we respect one another and where our success reflects the diverse backgrounds, experiences, ideas and perspectives of our employees.

• A unique culture of SPIRIT – Safety, People, Integrity, Responsibility, Innovation, Teamwork
• A learning organisation that encourages, supports, and celebrates innovative ideas

Support for all applicants

ConocoPhillips Australia encourages and welcomes applications from all members of the community. If we can make adjustments in our recruitment process to ensure we can get to know you in the best way possible, feel free to let us know so we can accommodate you.

Important Information

In this role you will be employed by one of ConocoPhillips’ third-party labor hire providers. You will not be an employee of ConocoPhillips and the terms and conditions of your employment will be subject to an employment agreement with ConocoPhillips’ labor hire provider.

Apply By: Oct 26, 2026