Senior Administrative & Facilities Coordinator

KIHOMAC, Inc.; Byron; On-site; AUD 30,000 - 44,000; Full time

Benefits offered by this job

Health plan

Retirement plan

Life insurance

Paid time off

Disability insurance

Training & development

Wellness resources

Job summary

KIHOMAC, Inc. seeks an experienced administrative professional to lead office staff management, scheduling, mail handling, and procurement coordination in a DoD-focused setting. Requires strong MS Office skills and a professional demeanor.

The role entails coordinating facility repairs, vendor quotes, and conference room setups while maintaining organized records and document controls. 5+ years in management support preferred; US citizenship and potential clearance may be required.

Qualifications

• 5+ years of experience supporting management personnel.
• Experience supporting management personnel within the DoD preferred.
• Ability to coordinate facility repairs.
• High proficiency in Microsoft Office Suite.
• Professional appearance and demeanor; strong written and verbal communication.
• Ability to multi-task, prioritize, and work independently.

Responsibilities

• Perform administrative and office staff management functions, including scheduling and appointment management.
• Take delivery of mail and couriered packages; assist with vendor quotes.
• Maintain organization of office common areas, break room, and supply room; schedule/conduct conference room setup.
• Coordinate facility repairs and manage service contracts/contractors.
• Track CD/DRL deliverables and ensure documentation accuracy; maintain configuration control of documents.
• Other duties as assigned.

Skills

Office management

MS Office proficiency

Communication skills

Customer service

Security clearance eligibility

Education

Associate’s Degree in managerial field

Bachelor’s Degree in managerial field

Tools

Microsoft Outlook

Microsoft Office

Job description

KIHOMAC, Inc. seeks an experienced administrative professional to lead office staff management, scheduling, mail handling, and procurement coordination in a DoD-focused setting. Requires strong MS Office skills and a professional demeanor.

The role entails coordinating facility repairs, vendor quotes, and conference room setups while maintaining organized records and document controls. 5+ years in management support preferred; US citizenship and potential clearance may be required.