Senior Administration Systems Support

Western Health; City of Melbourne; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Flexible work options

Wellbeing programs

Learning academy access

Scholarships and grants

Job summary

Western Health is seeking a Senior Administration Systems Support to supervise and support the Engineering Services team across multiple hospital sites. You will oversee data management, accounts processing, asset and work order administration, and reporting, while coordinating with management, staff, and contractors.

The role includes supervising the Administration Manager during leaves, staff training, and day-to-day administrative activities.

Qualifications

• Demonstrated experience in senior administration within complex operations or healthcare.
• Strong IT and data management skills with advanced Excel, Word, PowerPoint and Access.

Responsibilities

• Provide senior administrative support and supervision across Engineering Services, including coverage for the Administration Manager.
• Coordinate work orders, planned maintenance, purchase orders, asset records, contractor information and accounts payable processes.
• Prepare operational, asset, financial and maintenance reports, including data analysis, auditing and reconciliation.
• Support staff training, onboarding, contractor management, reception and administrative workflows, while investigating and resolving complex or urgent matters.

Skills

Senior administration

Data management

Excel

Access

BEIMS

QFM

FMIS

Contractor management

Tools

BEIMS

Pulse

QFM

FMIS

Job description

• Location: Sunshine, Bacchus Marsh & Williamstown Hospital


• Salary: Admin Grade 4 + Superannuation + Salary Packaging

About the role:

The Senior Administration Systems Support is a senior member of the Engineering Services team, providing administrative supervision, systems support and operational oversight across the department.

The role supports the effective delivery of Engineering Services through accurate data management, accounts processing, asset and work order administration, reporting and systems support. Working closely with management, administration staff, contractors and internal departments, you will coordinate workflows, resolve issues and support the efficient use of resources.

You will also provide supervisory support to the Administration Manager, including coverage during periods of leave, staff training and coordination of day-to-day administrative activities.

Key responsibilities:

• Provide senior administrative support and supervision across Engineering Services, including coverage for the Administration Manager.


• Manage and maintain accurate information across systems including Excel, Microsoft Access, BEIMS, BECMS, ZUUSE, FMIS, QFM and other vendor systems.


• Coordinate work orders, planned maintenance, purchase orders, asset records, contractor information and accounts payable processes.


• Prepare operational, asset, financial and maintenance reports, including data analysis, auditing and reconciliation.


• Support staff training, onboarding, contractor management, reception and administrative workflows, while investigating and resolving complex or urgent matters.

About you:

• Demonstrated experience in senior administration, preferably within a complex operational or healthcare environment.


• Strong information technology and data management skills, with advanced Microsoft Office skills, particularly Excel, Word, PowerPoint and Access.


• Experience with facilities management or asset management systems such as BEIMS/Pulse, QFM and FMIS.


• Strong organisational, analytical and problem-solving skills, with the ability to manage competing priorities and work independently.


• Excellent communication and interpersonal skills, with demonstrated ability to supervise and support staff and build effective relationships with managers, suppliers and contractors.


• Familiarity with Engineering Services, Facilities Management or a trade environment (desirable).


• Familiarity with hospital environments and the healthcare system (desirable).


• Familiarity with LinkSafe contractor and compliance management software (desirable).

Click here for the Position Description.

About Western Health

Western Health is the leading healthcare provider in Melbourne’s West - one of Australia’s fastest-growing and most culturally and socioeconomically diverse regions.

More than 13,000 employees help deliver a comprehensive range of services across our hospitals, community, correctional, and home-based settings. These services include acute tertiary care, emergency and intensive care, medical and surgical specialties, mental health and wellbeing, subacute care, ambulatory care, primary care, home-based services, and residential aged care.

We are committed to driving innovation and sustainability that improves health outcomes for our community. With specialties spanning oncology, renal care, mental health, women’s health and maternity, chronic disease management, geriatrics, and cardiology, Western Health is recognised for its expertise in managing complex and chronic conditions through integrated, patient-centred care.

We foster a collaborative and inclusive culture where you can make a meaningful impact. We support our staff to keep learning and growing through a diverse range of education programs, partnerships with universities in medical research and professional development opportunities.

Whyjoinus?

Compensation and Benefits

• Competitive salaries, flexible work options, and wellbeing programs.


• Scholarships and grants to support ongoing learning.

Learning and Development

• Access personalised pathways through the Western Health Learning Academy.


• Opportunities for postgraduate study, clinical education, and mentorship.

Community Impact and Inclusion

• Make a difference through compassionate care in a diverse, inclusive workforce.


• Contribute to community wellbeing initiatives and healthcare research.

Organisational Culture and Environment

• Work in a collaborative, innovative team focused on continuous improvement and excellence.

Ready tomake animpact?

Closingdate:11:59pm on30 September 2026.

Enquiries:Forfurther information about this role, contact Lachlan Savage via .

Western Health is an equal opportunity employer. We welcome applications from people of all genders, Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, and people with lived experience that strengthens their ability to do this work

Western Health is committed to providing a safe environment for the children and young people who are involved in our services,sitesand operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, anImmunisationStatus Clearance and a Working with Children Check (if applicable).

Western Health is committed to the psychosocial safety of all applicants and employees.

Western Health does not accept unsolicited resumes/applications from recruitment agencies.