Engineering Admin Support Analyst

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 75,000 - 95,000; Full time

Job summary

Western Health in Melbourne is seeking an Engineering Admin Support Analyst to join the Engineering Services Support Services Team. You will support governance across Engineering Services, focusing on compliance monitoring, data accuracy, contractor governance, audit support, and financial checks.

The role also involves preparing operational and organisational reporting, maintaining asset and maintenance data, and coordinating with stakeholders to resolve issues.

Qualifications

• Detail-oriented with strong data accuracy and analytical skills.
• Experience in reporting, compliance or administrative support roles.
• Capable of working with systems, managing data and records.
• Strong organisational skills with deadline focus.
• Excellent communication and proactive collaboration.
• Ability to identify discrepancies and resolve issues.
• Experience with stakeholders and contractors.
• Committed to confidentiality, compliance and high standards.

Responsibilities

• Prepare and maintain operational, financial and compliance reports
• Analyse and validate data, ensuring accuracy and integrity across systems
• Conduct audits, quality checks and support internal/external audit processes
• Manage asset, contractor and maintenance data, ensuring compliance and system accuracy
• Coordinate with stakeholders and contractors to resolve issues and collect documentation
• Provide administrative, reporting and customer support to Engineering Services operations
• Cover Helpdesk when required

Skills

Data accuracy

Analytical skills

Reporting

Compliance

Administrative support

Organisation

Communication

Stakeholder management

Confidentiality

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 8578

Location: Sunshine, Bacchus Marsh & Williamstown Hospital

Employment Type: Ongoing, Full-Time

Salary: Admin Grade 3 (HS3) + Superannuation + Salary Packaging

About therole

Engineering Admin Support Analyst is a key member of the Engineering Services Support Services Team and is responsible for supporting operational governance across Engineering Services.

The role focuses on compliance monitoring, data accuracy, contractor and contract governance, audit support, delegation and financial checks, insurance claim administration, and the preparation of operational and organisational reporting. This role ensures information used by Engineering Services is accurate, complete, compliant and available for decision‑making. It operates within established procedures and frameworks and contributes to Engineering Services’ assurance, quality and compliance functions.

Key responsibilities:

• Prepare and maintain operational, financial and compliance reports
• Analyse and validate data, ensuring accuracy and integrity across systems
• Conduct audits, quality checks and support internal/external audit processes
• Manage asset, contractor and maintenance data, ensuring compliance and system accuracy
• Coordinate with stakeholders and contractors to resolve issues and collect documentation
• Provide administrative, reporting and customer support to Engineering Services operations
• Cover Helpdesk when required

• Highly detail-oriented with strong data accuracy and analytical skills
• Proven experience in reporting, compliance, or administrative support roles
• Confident working with systems, managing data and maintaining records
• Strong organisational skills with ability to prioritise and meet deadlines
• Excellent communication skills with a proactive, collaborative approach
• Ability to identify discrepancies and resolve issues effectively
• Experience working with stakeholders and contractors
• Committed to maintaining confidentiality, compliance and high work standards

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach servicesto aged, adult and paediatric patients and newborn babies. Specialties includeoncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals:Sunshine Hospital (including Joan Kirner Women’s and Children’s),Footscray Hospital,Williamstown Hospitaland Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall.

Compensation and benefits

• Competitive salary packages aligned with market standards.
• Health and wellbeing programs, including flexible work arrangements.
• Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

• Access the Western Health Learning Academy (WHA) for personalised learning pathways.
• Professional growth programs, including postgraduate studies and clinical education.
• Mentorship and career support.

Community impact and inclusion

• Make a meaningful difference in patients’ lives through compassionate care.
• Join a workforce that champions diversity and inclusion.
• Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

• Thrive in a collaborative, compassionate and innovative team environment.
• Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact?

Closing date: 11:59pm on 24 September 2026

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health is committed to the psychosocial safety of all applicants and employees.

Applications close Thursday 24 September 2026 at 11.59pm