Senior Accounts Payable Officer

Maribyrnong City Council; City of Melbourne; Hybrid; AUD 83,000 - 95,000; Full time

Benefits offered by this job

Flexible working

Hybrid work arrangements

Professional development

Employee wellbeing program

Job summary

Maribyrnong City Council in Melbourne's inner west is seeking a Senior Accounts Payable Officer to join our Finance Team. This role leads end-to-end AP processes, including invoice processing, creditor reconciliations, payment runs, and audit support, while guiding AP staff to uphold strong financial controls and excellent customer service.

You will manage month-end and year-end AP activities, develop procedures, and work with stakeholders across Council to ensure compliant, efficient

Qualifications

• Essential qualifications include post secondary qualifications or demonstrable experience in accounts payable within a finance department.
• Experience in managing a small team and knowledge of GST legislation and invoicing.
• Familiarity with Civica Authority software is advantageous.

Responsibilities

• Manage end-to-end accounts payable operations with accurate invoice processing and timely payments.
• Prepare and reconcile weekly creditor payments, EFT files and creditor accounts.
• Monitor AP workflows for compliance with Council policies and GST legislation.
• Perform month-end and year-end AP activities, reporting and audit support.
• Maintain internal controls and perform payment verification checks to minimise risk.
• Develop and improve AP procedures, reports and business processes.
• Provide guidance and training to AP staff and system users.
• Assist with broader financial accounting activities including reconciliations, journals, and banking functions.

Skills

Accounts payable

GST compliance

Team leadership

Invoice processing

Financial controls

Education

Post secondary qualifications in accounting/finance

Tools

Civica Authority

Job description

Band 5 ($83,279 - $95,282) + 12% super + monthly ADO

About Us

At Maribyrnong City Council, we are committed to creating a connected, inclusive and thriving community where people feel proud to live, work and visit. Located in Melbourne's vibrant inner west, Maribyrnong is one of Victoria's fastest growing municipalities, celebrated for its diversity, creativity and strong sense of community. We are passionate about delivering innovative services and opportunities that support our residents, businesses and visitors now and into the future.

The Opportunity

We are seeking an experienced and highly organised Senior Accounts Payable Officer to join our Finance Team. This role is responsible for the end-to-end delivery of Council's Accounts Payable function, including invoice processing, creditor reconciliations, payment runs, electronic banking, compliance monitoring, reporting and audit support.

You will lead the operational delivery, compliance and continuous improvement of the accounts payable function, provide guidance to Accounts Payable staff, and work closely with stakeholders across Council to maintain strong financial controls and exceptional customer service.

Key Responsibilities

Manage end-to-end accounts payable operations, ensuring invoices and payments are processed accurately and within agreed timeframes.

Prepare and reconcile weekly creditor payment runs, EFT files and creditor accounts.

Monitor accounts payable workflows and ensure compliance with Council policies and procedures, procurement requirements and GST legislation.

Undertake month-end and year-end accounts payable activities, reporting and audit support.

Maintain strong internal controls and perform payment verification checks to minimise risk and protect Council assets.

Develop and improve accounts payable procedures, reports and business processes.

Provide guidance, training and support to Accounts Payable staff and internal system users.

Assist with broader financial accounting activities including reconciliations, journals and banking functions.

About You

To be considered for this role, you will have the following essential qualifications:

Post secondary qualifications in a relevant discipline or demonstrable experience in a similar position in accounts payable and within a finance department environment.

Experience in managing a small team.

Considerable knowledge of accounts payable processes and sound knowledge of the relevant legislation including current GST legislation and its application in terms of invoicing.

Working knowledge of Civica - Authority software system is viewed favorable.

Experience of electronic banking and payment facilities.

Experience in developing reports and operational procedures and guidelines

Why Choose Maribyrnong?

Flexible and hybrid working opportunities

Professional development and career progression

Employee health and wellbeing initiatives

Inclusive and supportive team environment

Convenient Footscray location with excellent public transport access

Take an Accrued Day Off every month!

Enquiries:

For further queries regarding this position, please contact Cecile Nadal, Acting Coordinator Financial Accounting on 9688 0115, for a confidential discussion.

Closing Date:

9 October 2026 - 5 pm

Maribyrnong City Council (Council) is committed to the safety and wellbeing of children and young people and to operating in a manner that complies with its obligations under the Child Wellbeing and Safety Act 2005 and the Victorian Child Safe Standards. Council promotes an organisational culture that embeds within it child safe practices and expects its staff to perform their roles and engage with the community in a manner that is consistent with its child safe practices. To guide expected standards of child safe behaviours of all staff, Council has a Child Safety and Wellbeing Policy.

As part of the appointment process, Council may undertake appropriate child safety pre-screening checks of candidates in accordance with Council Child Safety policies and procedures where appropriate. This may include asking child safety-related questions during interview, conducting relevant checks of the candidate's prior contact with children in employment and/or requiring proof of a valid Working With Children Check prior to commencement.

Council welcomes applications from all interested candidates including from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds and people with disabilities. Council's recruitment process will be reasonably adapted to ensure all candidates have equitable access to Council's recruitment process and job opportunities.