School Operations Associate

Independence Preparatory Academy; Fairfield; On-site; AUD 43,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

403(b) retirement plan; iPrep offers 5

Competitive compensation

Professional development

Job summary

Independence Preparatory Academy in Fairfield, NSW (USA context) is seeking a School Operations Associate to manage the front office, greet families, and support the Founder and Executive Director with calendars and documents. The role emphasizes organization, professionalism, and a welcoming environment for scholars and stakeholders.

The ideal candidate will have 2+ years of college coursework or an Associate’s degree, plus 1–2 years of administrative experience, strong communication, and

Qualifications

• Two years of college coursework or an Associate’s degree is required.
• 1–2 years of experience as administrative support or similar role preferred.
• Proficiency with Google Workspace and basic office technology systems preferred.
• Strong organizational, communication, and customer service skills.

Responsibilities

• Maintain the front office and greet scholars, families, staff and visitors.
• Coordinate calendars, meetings, and travel arrangements for the Founder and Executive Director.
• Support daily school operations and document organization.
• Assist with family communications and internal coordination.
• Ensure confidentiality and professional standards in all interactions.

Skills

Organizational skills

Communication

Customer service

Multitasking

Education

Associate's degree or two years of college coursework

Tools

Google Workspace

Job description

Independence Preparatory Academy is a new, academically challenging, highly structured, and joyful K-8 school in Fairfield, AL. We are on a mission to equip all students with the academic tenacity and strength of character necessary to choose their destiny and create a fulfilling life. We develop empowered learners through agency, purpose, and tenacity.

In August 2025, Independence Preparatory Academy opened its doors to 60 students in kindergarten through second grade. We will continue to grow until we reach a total capacity of 485 students in kindergarten through eighth grade. We are actively building a team that shares our belief that with rigorous academics, high-quality instruction, and character development, all students can excel in high school, college, and life.

EMBRACE YOUR CALLING

Are you highly organized, detail-oriented, and passionate about supporting a mission-driven school community? Do you thrive in fast-paced environments where no two days are the same? Are you energized by creating welcoming experiences for families while helping leaders stay organized and effective? If so, Independence Preparatory Academy could be your perfect fit!

To achieve our vision, we seek a School Operations Associate who meets the following qualifications:

• Minimum of two years of college coursework or an Associate’s degree required
• 1–2 years of experience as an administrative assistant, office coordinator, receptionist, or similar role preferred
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities with professionalism, urgency, and attention to detail
• Proficiency with Google Workspace and basic office technology systems preferred

JOIN THE MISSION

As a School Operations Associate, you will serve as the face of Independence Preparatory Academy by maintaining the front office and creating a welcoming, professional, and efficient environment for scholars, families, staff, and visitors. This role will also provide administrative support to the Founder and Executive Director through calendar management, communication support, organization of documents and systems, and coordination of operational tasks.

The School Operations Associate plays a critical role in ensuring smooth daily operations and supporting the effectiveness of school leadership. Our ideal candidate believes in our scholars and our community. They have a passion for scholar-centered learning, evident in the following orientations:

• Adaptability: Our educators are oriented toward building alongside each other. This means a commitment to:
  • Learning and iterating
  • An openness to giving and receiving feedback
  • An entrepreneurial spirit: building from the ground up
• Collaboration with other adults and families
• Belief in our model and our graduate profile through a commitment to:
  • Student agency and advocacy
  • Supporting students in finding their purpose
  • Mastery-based grading
  • Profound learning experiences
• Student result orientation: through a commitment to:
  • Hard quantitative academics
  • Holistic indicators for success
• Knowledge of self: confidence in describing your identity, purpose, and passions

We are hiring for the 2026-2027 school year. The salary range for this position is between $29,691 and $34,464. Salary is competitive and aligned to experience and internal equity.

WORK AT INDEPENDENCE PREPARATORY ACADEMY

• Be part of building a high-performing school from the ground up
• Receive coaching & ongoing professional development
• Work in a structured, joyful, and mission-aligned environment
• Play a key role in supporting school leadership and operations
• Join a team that values excellence, feedback, and purpose

DRIVE MEANINGFUL RESULTS

• Maintain the front office and serve as the primary point of contact for visitors, families, and phone inquiries
• Support daily school operations through organization, scheduling, and administrative coordination
• Provide direct administrative support to the Founder and Executive Director
• Manage calendars, appointments, meeting logistics, and document organization
• Support communication systems, including email correspondence, family communication, and internal coordination
• Assist with scholar records, registration processes, and operational documentation as assigned
• Maintain confidentiality and professionalism in all interactions and records
• Help ensure the school environment is welcoming, organized, and aligned with iPrep’s mission and culture
• Support school events, meetings, and operational projects as needed

ENJOY OUR INVESTMENT IN YOU

What we offer:

• A chance to be part of community development and work alongside the community to SOAR
• Being a part of a new, innovative, unprecedented school model
• World-class peers - we are looking for exemplary educators committed to pushing your practice, collaborating with peers, and being aligned with our mission and vision
• Discipline that makes sense - restorative practices rooted in our core values and celebrated through positive incentives and rewards
• Deep care about your personal and professional growth
• Comprehensive and affordable medical, dental, and vision plans
• 403(b) retirement plan; iPrep offers contributions of up to 5% of your salary toward your savings
• Competitive compensation