Administration Officer - Childcare Centre

Montessori Minds Childcare & Kindergarten; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Supportive team

Modern centre

Competitive salary

Career development

Positive impact

Job summary

Montessori Minds Childcare & Kindergarten in Melbourne is seeking a friendly, organised Administration Officer to join our growing team and support day-to-day operations of our childcare centre. You will manage enrolment enquiries, welcome families, maintain records, assist with CCS and billing, and support the Centre Director with reporting and admin tasks.

A Diploma in Early Childhood Education and Care and at least three years of admin experience in childcare are preferred; Xplor experience

Qualifications

• Diploma or equivalent in Early Childhood Education and Care.
• Minimum 3 years of administration experience in childcare or early learning.
• Strong knowledge of CCS, compliance and administrative processes.

Responsibilities

• Manage enrolment enquiries, centre tours and follow-ups with prospective families.
• Welcome families and visitors and provide excellent customer service.
• Maintain accurate enrolment records and administrative documentation.
• Assist with CCS, billing, invoicing and fee collection.
• Support the Centre Director with daily administration and reporting.
• Manage phone calls, emails and general office duties.
• Assist with marketing activities and enrolment growth.
• Maintain confidentiality and ensure compliance with centre policies and procedures.

Skills

Customer service

Organisational skills

Communication

MS Office

Education

Diploma of Early Childhood Education and Care

Qualified Early Childhood Teacher (ECT)

Tools

Xplor

Job description

Administration Officer

Montessori Minds Childcare & Kindergarten

Montessori Minds Childcare & Kindergarten is seeking a friendly, organised and motivated Administration Officer to join our growing team.

We are looking for someone who is passionate about customer service, enjoys working with families and can support the smooth day-to-day operations of our childcare centre.

Key Responsibilities

• Manage enrolment enquiries, centre tours and follow-ups with prospective families.

• Welcome families and visitors and provide excellent customer service.

• Maintain accurate enrolment records and administrative documentation.

• Assist with Child Care Subsidy (CCS), billing, invoicing and fee collection.

• Support the Centre Director with daily administration and reporting.

• Manage phone calls, emails and general office duties.

• Assist with marketing activities and enrolment growth.

• Maintain confidentiality and ensure compliance with centre policies and procedures.

Qualifications & Experience

• Preferred: Qualified Early Childhood Teacher (ECT).

• Minimum Qualification: Diploma of Early Childhood Education and Care (or equivalent recognised qualification).

• Experience: Minimum 3 years of administration experience in a childcare or early learning centre.

• Strong knowledge of childcare operations, CCS, compliance and administrative processes.

• Experience with childcare management software, preferably Xplor.

• Excellent communication, organisational and computer skills.

• Strong understanding of the National Quality Framework (NQF), Child Safe Standards and regulatory requirements.

Our Commitment to Child Safety

Montessori Minds Childcare & Kindergarten is committed to the safety, wellbeing and protection of all children. We uphold the all Victorian Child Safe Standards and the Paramount Consideration principle, ensuring children's safety, rights and best interests are our highest priority.

All employees must comply with our Child Safe Code of Conduct and child protection policies and hold a valid Working with Children Check, as required for their role.

What We Offer

• Supportive and welcoming team environment.

• Modern, purpose-built childcare centre.

• Competitive salary based on experience.

• Professional development and career growth opportunities.

• An opportunity to make a positive difference for children and families.