School Events & Administration Coordinator

Centre for Higher Education Studies; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

The Centre for Higher Education Studies (CHES) commenced programs in 2023 as a purpose-built, co-educational school supporting high-achieving students to extend learning beyond mainstream programs.

CHES is located in Victoria and offers specialist subjects with a focus on professional learning for teachers, alongside flexible working arrangements in a school environment. Education Support roles are essential to delivering high-quality services to students and staff.

Qualifications

• Relevant qualifications in administration, business, events management or a related field are desirable.
• Current Working with Children Check (Employee).
• Commitment to child safety and wellbeing.
• Understanding of Victorian Government School operations, policies and procedures.

Responsibilities

• Provide comprehensive administrative support to school leadership and staff.
• Support reception and front-of-house services, responding to enquiries from students, parents, staff and visitors.
• Assist and support other administration roles
• Assist with coordination of room bookings, meeting logistics and visitor management processes.
• Coordinate the planning and delivery of school events, excursions, conferences, professional learning activities and community engagement events.
• Develop event schedules, run sheets and logistics plans including booking of travel and accommodation for staff
• Liaise with internal and external stakeholders, suppliers, venues and service providers.
• Coordinate event registrations, communications and attendee management.
• Arrange catering, equipment, audiovisual requirements and venue preparation.
• Process associated purchase orders and invoices.
• Provide on-site operational support during events and resolve issues as they arise.
• Strong interpersonal skills with the ability to engage effectively with diverse stakeholders
• Maintain effective communication with staff, partner organisations and external providers.
• Work with marketing officer to support preparation of promotional materials, event communications and school notices.
• Support the management of the school's online platforms and communication channels as required.
• Build positive working relationships with stakeholders and represent the school in a professional manner.
• Support compliance with Department of Education policies and school procedures.
• Maintain confidentiality and manage sensitive information appropriately.
• Assist with emergency management, occupational health and safety and risk management requirements relating to events and administrative operations.
• Ensure events and activities are conducted in accordance with school policies and relevant legislative requirements.
• Perform additional duties as directed by the Principal
• Effective and timely delivery of administrative services.
• Successful planning and coordination of school events and activities.
• Positive stakeholder feedback and customer service outcomes.
• Maintenance of accurate records and compliance requirements.
• Contribution to a collaborative, efficient and professional school environment.

Skills

Organisational skills

Attention to detail

Priority management

Customer service

Team collaboration

Education

Administration / business / events management qualification

Tools

Microsoft Office Suite

Job description

The Centre for Higher Education Studies (CHES) commenced programs in 2023 as a purpose-built, co-educational school supporting high-achieving students to extend learning beyond mainstream programs.

CHES is located in Victoria and offers specialist subjects with a focus on professional learning for teachers, alongside flexible working arrangements in a school environment. Education Support roles are essential to delivering high-quality services to students and staff.