School Archivist

Toowoomba Grammar School; Toowoomba Regional; On-site; AUD 60,000 - 90,000; Full time

Job summary

Toowoomba Grammar School seeks a School Archivist to preserve, manage and share the School’s rich history through its archival records, artefacts and museum collections. Reporting to the Director of Communication and Marketing, the Archivist will oversee documentation, accessibility and preservation of collections that support research, education and community engagement.

The role requires strong knowledge of records management, governance, privacy and copyright, plus experience with

Qualifications

• Experience in archives, records management or information management.
• Experience managing archival records, historical/museum collections.
• Knowledge of records retention, privacy and copyright considerations.
• Experience with digital preservation and digitisation tasks.
• Strong research, communication and stakeholder engagement skills.
• Ability to prioritise, manage long-term projects and work independently or with others.

Responsibilities

• Oversee management, documentation and accessibility of archival and museum collections.
• Support research, education, administration and engagement with the School community.
• Protect historically and culturally significant materials for future generations.

Skills

Archives management

Records management

Information management

Digital preservation

Research

Stakeholder engagement

Organization

Tools

Archivist software

Job description

• Be the Custodian of TGS’s History and Heritage

Toowoomba Grammar School (TGS) is seeking a School Archivist to join the team. This role provides an exciting opportunity to preserve, manage and share the School’s rich history through its archival records, artefacts and museum collections.

About TGS

TGS was founded in 1875 and is a member school of the Great Public Schools Association of Queensland (GPS). It is an independent non-denominational day and boarding school for boys with a total enrolment of 1,100 from Preparatory to Year 12. There are approximately 300 boarders in the School coming predominantly from throughout Queensland, Northern New South Wales and the Northern Territory. The School’s campus covers 20.5 hectares and is located one kilometre from the centre of Toowoomba.

It is our vision that our boys will graduate from TGS with the skills to be independent, well-balanced, and successful in life. That they are boys of good character who respond well to challenges and achieve life-long wellbeing.

About the Position

Reporting to the Director of Communication and Marketing, the School Archivist oversees the professional management, documentation and accessibility of the School’s archival and museum collections. The role supports research, education, administration and engagement with the wider School community, while ensuring historically and culturally significant materials are protected for future generations.

Selection Criteria:

You will be able to demonstrate your ability and commitment to:

• Applying relevant qualifications and professional experience in archives, records management, information management or a related discipline.
• Drawing on experience managing archival records, historical collections, museum collections or heritage materials, including appraisal, accessioning, cataloguing, preservation and collection management.
• Applying strong knowledge of records management and governance, including records retention and disposal requirements, privacy, copyright and the appropriate handling of confidential and sensitive information.
• Managing digital preservation and digitisation activities, including the documentation, preservation and long-term accessibility of digital and physical collections.
• Providing high-quality research, communication and stakeholder engagement, including interpreting and promoting historical collections and building positive relationships across the School community.
• Demonstrating exceptional organisation, attention to detail and professional judgement, with the ability to manage competing priorities, long-term projects and archival operations both independently and collaboratively.

Enquiries should be directed to the Director of Communications and Marketing, Kathryn Doyle on 07 4687 2*** or email *******@twgs.qld.edu.au

Applications close on 4 November 2026.

Please note the advertising closing date is indicative only and TGS reserves the right to close the advertisement before this date is reached. Therefore, you are encouraged to submit your application as soon as possible.

We do not welcome interest from recruitment agencies at this time.

Applicants must possess the legal right to live and work in Australia to be considered for this position.

Student Protection at Toowoomba Grammar School

Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. At TGS, staff are committed to providing environments where children and young people receive the highest standard of care, where their rights are supported, and they can thrive and be fruitful. Staff at TGS understand the Child Safe Standards and how the school promotes the development of a strong, child-centred culture that prioritise safety, cultural responsiveness, and wellbeing for all children and young people.

TGS places emphasis on genuine engagement with children and young people, create conditions that reduce the likelihood of harm to children and young people, create conditions that increase the likelihood of identifying harm, and respond to any concerns, disclosures, allegations or suspicions of any person, including employees.

Committed to the provision of a safe and supportive living and learning environment for all students, staff must:

• Understand and adhere to all obligations relating to the protection of children and young people as outlined in our policies and procedures
• Attend or complete all student protection mandatory training annually and any other professional learning events as required by the School
• Support and engage with all student protection initiatives and programs across the School.

All School staff, unless otherwise eligible for an exemption, must possess a current Positive Notice or “Blue Card” issued under theWorking with Children Check Act 2000 (Qld)before commencing employment with the School. Volunteer Blue Cards are required to be transferred to Paid Employment cards.