School Administrator | Online School

The Y Australia; Brisbane; On-site; AUD 60,000 - 78,000; Full time

Benefits offered by this job

Salary packaging benefits up to $15,90

Free YMCA gym membership

Employee Benefits Program

Discounts for YMCA OSHC and Day Care

Discounted banking & private health

Job summary

Y Schools Queensland - Online Campus is seeking a School Administrator in Fortitude Valley for a permanent full-time role. You will support students and staff, manage front desk operations and contribute to the school’s success and growth.

You will handle attendance, enrolments, compliance reporting, events, and financial processes, while training staff and volunteers as required. A Certificate III in Business or equivalent is required.

Qualifications

• Certificate III in Business or equivalent with experience in a similar role.
• You can multitask, prioritise tasks and work effectively in a fast-paced environment.
• Proactively willing to use your initiative to complete tasks and workloads.
• Monday to Friday, no weekends (Some events occasionally).
• Cover Letter is required when applying.

Responsibilities

• Provide effective front desk communication between staff, parents, visitors and students.
• Handle admin tasks: attendance, incident reports, enrolments and departures.
• Maintain compliance and prepare accurate on-time reports.
• Plan and execute school events, ensuring smooth operation.
• Support financial activities: petty cash, banking, payments, invoicing and receipts.
• Assist and train staff and volunteers as needed.

Skills

Multitasking

Prioritization

Front desk communications

Initiative

Event coordination

Education

Certificate III in Business

Job description

Y Schools Queensland - Online Campus (pending NSSAB accreditation) are recruiting a School Administrator on a Permanent Full-Time basis to join our team based in Fortitude Valley.

As a School Administrator with the Y Schools Queensland, you will play a pivotal role in the smooth operation of our vocational school, supporting both students and staff members. You will oversee administrative tasks, manage day-to-day operations from front desk and contribute to the overall success and growth of the school.

What will my time look like?

• Provide effective communication in the front desk operations between staff, parents, visitors and students.
• Handle administrative tasks such as student attendance record-keeping, incident reports, enrolments and departures
• Adhere to various regulations and standards. Administrators need to keep track of compliance requirements and prepare reports accurately and on time.
• From meetings to school events and extracurricular activities, administrators need to plan and execute a variety of events. Strong organisational skills ensure that these events run smoothly.
• Support the school's financial activities including petty cash, banking, processing payments and orders, receipting, reconciling invoices for payment and follow-up on late payments
• Assist and train other staff and volunteers where needed

Am I a good match?

• Certificate III in Business or equivalent, coupled with experience in a similar role
• You can multitask, prioritise tasks and work effectively in a fast-paced environment
• Proactively willing to use your initiate to complete tasks and work loads
• Monday to Friday, no weekends (Some events or occasional, not often)
• Cover Letter is required when applying

What’s in it for you?

• Join a supportive, inclusive and passionate team in an organisation making a difference.
• We invest in multi-disciplinary teams and work well together to support the students and each other, while working differently and thinking beyond traditional methods.
• Increased non-term time for our teaching team and more student free days in comparison to standard school environments.
• Non-term time for all school roles!

Here’s what on offer?

• Enjoy up to $15,900 per year to be salary packaged tax-free for everyday living expenses and up to $2,650 per year for entertainment benefits, as part of a non-for-profit organisation
• Free YMCA gym membership which includes our fitness classes
• Employee Benefits Program
• Discounts for all Y OSHC Services and Day Care Facilities
• Discounted banking, loan rates and private health insurance

Y Schools Queensland has been recognised as one of The Educator's5-Star Employers of Choice for 2026, recognising its commitment to a workplace where educators feel supported, valued and empowered. The award is based on anonymous employee feedback across culture, professional development, benefits, and diversity and inclusion, with only organisations achieving a satisfaction rating of 75% or higher receiving this distinction.

More about the role and Y Schools!

At Y Schools Queensland we have a vision where our young people leave school empowered to be independent, courageous and resilient to achieve lifelong wellbeing.

Our mission is that Y Schools Queensland is where hope meets possibility, where everyone is seen, heard, and belongs. Our agile and responsive approach to education gives students not just knowledge, it empowers students to overcome challenges and embrace life-changing opportunities. At Y Schools Queensland, wellbeing is personal, pathways are unique, and every step leads toward a brighter future!

Central to realising this vision is our Thrive Model, a signature strength of our schools that guides everything we do. Embedded in connection, care and capability, it shapes our approach to wellbeing, learning and belonging.

We are an inclusive workplace and welcome people from all backgrounds to apply. We all belong at the Y!

At the Y, we are committed to empowering all children and young people to feel safe and be safe. As a Child Safe organisation, all our candidates who don't have an exemption, must have or obtain a working with children check.

To learn more about our screening processes, click here to view our Safeguarding Children and Young People Policy: https://ymca.org.au/about-us/safeguarding-children-young-people/safeguardingresources

The establishment and operation of The Y schools Queensland - Online campus is subject to NSSAB accreditation.

Applicants are advised that it is an offence for a person disqualified or suspended from holding a blue card to commence or continue in regulated, child-related employment.