Scheduler

Vivaenergyaustralia; Darwin; On-site; AUD 70,000 - 90,000; Full time

Job summary

Viva Energy Australia in Darwin is seeking a skilled Scheduler to manage stock and schedule fuel deliveries to our metro and surrounding customers. Based at Wishart Rd Office, Berrimah, this role runs Monday to Friday 8am–5pm (38 hours/week) with after-hours on-call responsibilities.

You will plan loads, maintain stock for VMI and depot locations, provide updates to customers, and keep internal stakeholders informed.

Qualifications

• Experience in scheduling bulk fuels or goods & services.
• Knowledge of Bulk fuels operations and day-to-day challenges.
• Familiarity with Road Transport Logistics and Fatigue Laws.

Responsibilities

• Schedule loads in accordance with regulations and optimise fleet schedules.
• Manage stock levels for vendor managed sites (VMI) and depot locations.
• Provide updates to customers on fuel deliveries and keep internal stakeholders informed.
• Communicate regularly with internal teams and customers to ensure smooth operations.
• Troubleshoot scheduling or truck availability issues in real time.

Skills

Organised & proactive

Effective communicator

Problem solver

Work under pressure

ERP systems knowledge

Tools

ERP systems

Job description

The scheduler is a critical role in our supply chain, based in Wishart Rd Office, Berrimah. In this role you are accountable for stock management and scheduling fuel deliveries to our metro & surrounding customers and delivering great customer service.

This role is Monday to Friday 8am to 5pm, 38 hours a week.

After hours phone: there is a requirement to take calls and potentially adjust schedules after hours as the role relies heavily on operational success, after hours phone is shared between CSC staff.

Key tasks include:

• Scheduling - planning loads in accordance with regulations.
• Stock management - reviewing and maintaining stock levels for vendor managed sites (VMI) and our internal depot's locations.
• Customer service, providing updates on fuel deliveries.
• High internal communication, regular updates and feedback to our customer and internal stakeholders.
• Optimise fleet schedules, maximising products to customer tanks.
• Problem solving, thinking outside the square and providing potential solutions to aid and close unplanned schedule or truck availability changes.

To be successful in this role you will be:

• Well organised and proactive, enabling you to plan and build efficient daily delivery schedules for our fleet in Metro Darwin.
• An effective communicator, you will be able to deal with a wide range of internal and external stakeholders, understand their requirements and the capability of our fleet and drivers.
• A problem solver! Be able to work with key stakeholders to troubleshoot in real time.
• Able to work under pressure and to deadlines, whilst maintaining a high level of accuracy.

Knowledge in the following would be advantageous:

• Scheduling of bulk fuel or goods & services.
• Bulk fuels operations and its day-to-day challenges.
• Road Transport Logistics (Dangerous Goods, Chain of Responsibility & Fatigue Laws).
• General logistics management experience.
• Fatigue Management accreditation and general understanding.
• A background in using ERP systems.
• Working understanding of relevant HSSE requirements.

What's in it for you?

• A culture of care, reputation, equality, and determination.
• Be part of the growth story of an exceptional business.
• Work within a close-knit and friendly team with experienced leaders.

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.

Only applications from candidates holding full working rights for employment in Australia will be considered.

Please note only shortlisted applicants will be contacted.

Applications close Wednesday, 12 August 2026