SBA Project Officer (Operations)

Usyd; Sydney; Hybrid; AUD 117,000 - 128,000; Full time

Job summary

The University of Sydney seeks an experienced SBA Project Officer (Operations) to join the Central Operations Services team. This role blends coordination with hands‑on delivery across multiple workstreams, partnering with researchers, clinicians and operational staff to translate requirements into workable systems.

As SBA moves from construction to operation, you will help develop core operational frameworks, support change management, and provide reporting, governance papers and milestone

Qualifications

• Bachelor's degree in a relevant field or equivalent combination of experience and training.
• Demonstrated experience in a project or operational role with stakeholder engagement.
• Ability to work independently and drive progress with limited supervision.
• Experience with financial modelling and translating data into insights.
• Experience preparing briefs and presentations for senior audiences.
• Strong documentation and information management in complex, multi‑stakeholder environments.

Responsibilities

• Coordinate and support development of core operational frameworks for the SBA across researchers, clinicians and cross‑functional teams.
• Support development of workflows that enable staff and students to experience the SBA as a high‑performing environment.
• Support communications, reporting and change management activities related to establishing the above.
• Provide project coordination and reporting, including papers, reports and milestone tracking.
• Synthesize data from researcher engagement into actionable reports for senior staff.
• Provide broader project support to the SBA as directed by the Manager.

Skills

Stakeholder engagement

Facilitation

Independent working

Financial modelling

Briefing & presentations

Documentation & records

Education

Bachelor's degree or equivalent

Job description

Contract type and duration

Full time, fixed term until December 2028

Salary

Base Salary HEO7, $117,133 - $127,610 p.a. + 17% superannuation

About the opportunity

The University of Sydney is welcoming applications for an experienced and motivated SBA Project Officer (Operations) to join the Central Operations Services (COS) team. This is a dynamic role that involves both coordination and implementation of project plans, deliverables and activities across multiple workstreams, and working effectively across organisational boundaries with partners spanning the University and Sydney Local Health District.

As SBA transitions from construction to operation, this role will support the development of core operational frameworks that will underpin research activity and operations in the new facility. Working closely with resident researchers, clinicians and technical staff, you will help translate diverse requirements into workable, sustainable systems. This is a hands-on role suited to someone who enjoys engaging directly with stakeholders, solving practical problems, and building processes from the ground up in a complex, multi-institutional environment.

The role supports a flexible hybrid work arrangement, enabling a combination of remote and office-based work to promote flexibility, collaboration and effective delivery of project outcomes.

Your key responsibilities will be to:

• coordinate and support development of core operational frameworks for the SBA, engaging with researchers, clinicians, and cross-functional operational teams to understand their operational and technical needs
• support the development of workflows and other initiatives that enable staff and students to experience the SBA as an integrated, high-performing research and translation environment
• support communications, reporting and change management activities associated with establishing the above
• provide project coordination and reporting, including preparing papers, reports and project plans, and tracking delivery of milestones
• manage and synthesis data and information gathered through researcher engagement into clear, actionable reports and briefings for senior staff
• provide broader project support to the SBA as directed by the Manager.

About you

• bachelor's degree - In a relevant field or an equivalent combination of relevant experience and training
• demonstrated experience in a project or operational role, with strong skills in stakeholder engagement and facilitation
• proven ability to work independently, manage competing priorities and drive project progress with limited supervision
• experience with financial modelling and analysis, with the ability to translate operational data into cost or resourcing insights
• experience preparing written briefs and presentations for senior audiences
• sound skills in managing documentation and information in a complex, multi-stakeholder environment
• excellent communication and interpersonal skills, with the ability to engage effectively with researchers, clinicians and operational staff.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in a manner satisfactory to the University. Also, to meet the University's obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we