Sales and Service Coordinator

James Fisher and Sons plc; Sutherland Shire Council; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working (half day Friday)

Free on-site parking

Novated car leasing options

Paid Parental Leave

Job summary

James Fisher is seeking a proactive Sales & Service Coordinator to support the sales function, coordinating orders from receipt to delivery and ensuring adherence to company procedures. The role links internal teams with customers and emphasizes accurate documentation, forecasting, and reporting to boost customer satisfaction and business success.

Based in Caringbah, Sydney, the position requires collaboration across departments, strong administrative skills and a customer-focused approach.

Qualifications

• Relevant experience in sales support, coordination or administration, preferably in subsea, engineering or defence.
• Understanding of quotation, sales order, purchasing, receipting and invoicing processes.
• Proficiency with ERP systems and Microsoft Office applications.
• Ability to manage multiple priorities in a fast paced environment with attention to detail.

Responsibilities

• Process internal and external sales orders in Glovia from creation to invoicing.
• Ensure accurate sales documentation including customer-requested quality documentation (OQE).
• Coordinate and monitor export licence applications with stakeholders.
• Maintain forecasts for service and sales demand using MPS/MRP reports.
• Raise purchase requisitions and orders to meet delivery schedules.
• Prepare monthly order book and dashboard reports with updates on orders and planning.
• Maintain Salesforce records, opportunities and activities for forecasting.
• Prepare and manage customer quotations ensuring pricing accuracy and approvals.

Skills

ERP systems

Microsoft Office

Customer service

Organisational skills

Communication skills

Problem solving

Tools

Salesforce

Job description

Full-time, Permanent

Please note that this role requires security checks.

The Role

The Sales & Service Coordinator plays a pivotal role in supporting the sales function, ensuring seamless coordination, planning, and administration of customer orders from receipt through to delivery. Acting as a key link between internal teams and customers, this role is responsible for ensuring orders are processed accurately, efficiently, and in line with JFD policies and procedures, contributing directly to customer satisfaction and business success.

Caringbah, Sydney

What You'll Be Doing

• Process internal and external sales orders in Glovia, from order creation through to invoicing.
• Ensure sales documentation is accurate and complete, including customer-requested quality documentation (OQE).
• Coordinate and monitor export licence applications with internal and external stakeholders.
• Maintain forecasts for service and sales demand, reviewing MPS/MRP reports to support purchasing requirements.
• Raise purchase requisitions and orders, ensuring parts and consumables are available to meet delivery schedules.
• Prepare and submit monthly order book and dashboard reports, providing updates on orders, work in hand, and planning activities.
• Maintain accurate Salesforce records, opportunities, and activities to support reporting and forecasting.
• Prepare and manage customer quotations, ensuring pricing accuracy and compliance with company approval processes.

What We're Looking For

• Experience in a similar sales support, coordination, or administration role, ideally within a subsea, engineering, or defence environment.
• Good understanding of quotation, sales order, purchasing, receipting, and invoicing processes.
• Proficiency in ERP systems and Microsoft Office applications.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and relationship-building skills, with a strong customer service focus.
• Positive, proactive approach with strong attention to detail and problem-solving abilities.

Why join us?

• Join a team of people who are passionate about their job.
• Opportunity to expand the role and obtain new skills and experience.
• Contribute to a growing and successful business with an exciting order book.
• Wellbeing programmes – employee assistance program to support you and your immediate family with counselling and support as needed.
• Flexible working arrangements, including a condensed working week to support a half day every Friday.
• Generous paid community service leave to support your local community or serve as a defence reservist.
• Weekly fruit baskets to keep hunger at bay on busy days.
• Free on-site parking.
• Novated car leasing options available.
• Paid Parental Leave Scheme.

About Us

James Fisher is a global engineering services company operating across Energy, Defence, and Maritime Transport. With a strong heritage in maritime operations, we now deliver innovative solutions in challenging environments. Our One James Fisher strategy is focused on building a unified, sustainable business within the Blue Economy, driving progress through technology, expertise, and collaboration.

Visit our website at: Home | James Fisher and Sons plc

For more information about our values and behaviours, follow the link: About us | James Fisher and Sons plc

James Fisher Defence (JFD), part of the James Fisher Group, is a global leader in underwater capability, delivering cutting‑edge diving, submarine rescue, and hyperbaric solutions to both commercial and defence markets. Operating worldwide, JFD is the foremost provider of submarine rescue services and a trusted name in submarine escape training. We’re also at the forefront of hyperbaric rescue innovation and a leading supplier of advanced diving equipment and saturation systems across the industry. Explore more about JFD

Diversity & Inclusion

At James Fisher and Sons, we are committed to taking positive action on diversity and strongly encourage applications from candidates of all backgrounds. We are proud to be a Disability Confident employer and recognise that our success is driven by the talent and diversity of our workforce.