Sales Admin & Operations Coordinator

Weploy; City of Greater Dandenong; On-site; AUD 50,000 - 70,000; Full time

Job summary

CSA (Waste Services Group) in Dandenong South is seeking a motivated Sales Administrator to support sales, operations and finance in a hands-on, detail-oriented role. You will ensure jobs are reconciled and invoiced accurately, working with internal teams to keep daily operations running smoothly.

The role offers exposure to end-to-end job processing, pricing updates, and coordination across departments in a fast-paced environment. Training and support will help you grow within the team.

Qualifications

• Experience in administration, sales support or contracts administration.
• Strong attention to detail with records, figures, times and invoices.
• Good communication and ability to guide operational staff.
• Capable of prioritising and meeting daily deadlines in a fast-paced environment.
• Willingness to learn new systems and use Microsoft Office.
• Experience in waste management or logistics is advantageous.
• Basic finance or reconciliation experience is a plus, but not an accounting role.

Responsibilities

• Reconciling roughly 60 jobs per day to ensure completed work is ready for invoicing.
• Reviewing job details, timesheets and operator hours for alignment with customer and finance processes.
• Updating internal systems and portals to keep job information accurate.
• Identify and adjust jobs affected by weather, cancellations or schedule changes.
• Attach POs to correct jobs and allocate costs accordingly.
• Support operators with closing out jobs and resolving portal queries.
• Coordinate with sales, BD, operations, labour and finance to resolve discrepancies.
• Assist with new client and contract setups, including pricing updates in the system.
• Arrange accommodation for regional jobs when required.

Skills

Detail-oriented

Attention to detail

Communication skills

Microsoft Office

Time management

Team coordination

Tools

MS Excel

CRM systems

Job description

CSA (Waste Services Group) in Dandenong South is seeking a motivated Sales Administrator to support sales, operations and finance in a hands-on, detail-oriented role. You will ensure jobs are reconciled and invoiced accurately, working with internal teams to keep daily operations running smoothly.

The role offers exposure to end-to-end job processing, pricing updates, and coordination across departments in a fast-paced environment. Training and support will help you grow within the team.