CSA - Sales Administration

Weploy; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

CSA (Waste Services Group) is seeking a motivated Sales Administrator in Dandenong South. This hands-on role supports sales, operations and finance, ensuring jobs are recorded and ready for invoicing while collaborating with internal teams to keep daily operations running smoothly.

You will gain training in our systems and processes, with opportunities to grow into the role within a newly established team in a growing business.

Qualifications

• Experience in administration, sales support, operations administration or a similar role.
• Strong attention to detail and accuracy with job records, figures, times and invoices.
• Good communication skills and ability to guide and support operational staff.
• Ability to manage competing priorities and meet daily deadlines in a fast-paced environment.
• Willingness to learn new systems and accept feedback.

Responsibilities

• Reconciling approximately 60 jobs per day to ensure completed work is ready for invoicing.
• Reviewing job details, timesheets and operator hours to ensure records align with customer requirements and finance processes.
• Updating internal systems and customer portals to ensure all job information is accurate and up to date.
• Identifying and adjusting jobs affected by weather, cancellations or changes to scheduled work.
• Ensuring purchase orders (POs) are attached to the correct jobs and costs are allocated accurately.
• Supporting operators with closing out jobs and resolving system or portal queries.
• Liaising with sales, business development, operations, labour and finance teams to resolve discrepancies and keep work flowing.
• Assisting with new client and contract set-ups, including pricing updates in the internal system.
• Arranging accommodation for regional jobs when required.

Skills

Administration

Sales Support

Operations Admin

Contracts Administration

Tools

Microsoft Office

Job description

We're looking for a motivated and detail-oriented Sales Administrator to join CSA (part of Waste Services Group) in Dandenong South. This is an exciting opportunity to join a newly established team in a growing business, where you'll play an important role in supporting sales, operations and finance. You'll help ensure completed jobs are accurately recorded, reconciled and ready for invoicing, while working closely with internal teams to keep daily operations running smoothly. This is a hands-on administrative role with a strong operational focus, ideal for someone who enjoys staying organised, solving problems and working in a fast-paced, team-oriented environment. You'll receive ongoing training and support from an experienced team member, giving you the opportunity to learn the systems and processes and grow into the role.

Key responsibilities

• Reconciling approximately 60 jobs per day to ensure completed work is accurately recorded and ready for invoicing
• Reviewing job details, timesheets and operator hours to ensure records align with customer requirements and finance processes
• Updating internal systems and customer portals to ensure all job information is accurate and up to date
• Identifying and adjusting jobs affected by weather, cancellations or changes to scheduled work
• Ensuring purchase orders (POs) are attached to the correct jobs and costs are allocated accurately
• Supporting operators with closing out jobs and resolving system or portal queries
• Liaising with sales, business development, operations, labour and finance teams to resolve discrepancies and keep work flowing
• Assisting with new client and contract set-ups, including pricing updates in the internal system
• Arranging accommodation for regional jobs when required

About you

• Previous experience in administration, sales support, operations administration, contracts administration or a similar role ideal
• Strong attention to detail and confidence working with job records, figures, times and invoices
• Good communication skills and the ability to confidently guide and support operational staff
• The ability to manage competing priorities and meet daily deadlines in a fast-paced environment
• Confidence learning new systems and working with Microsoft Office
• A practical, solutions-focused approach to resolving discrepancies and following up outstanding tasks
• A positive attitude, willingness to learn and the ability to take feedback on board
• Experience in waste management, logistics, transport, construction or another operationally focused industry would be advantageous
• Basic finance or reconciliation experience would also be beneficial, but this is not an accounting role

If you’re detail-oriented and enjoy working with people, keeping things organised and being part of a supportive team, we’d love to hear from you!