Retail Coordinator

Jones Lang LaSalle Incorporated; Toowoomba Regional; Sur place; AUD 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Employee discounts

Maternity leave

Health insurance discounts

Social club

Employee assistance program

Novated lease

Volunteer leave

Career opportunities

Premium offices

Résumé du poste

Jones Lang LaSalle (JLL) is seeking a Retail Coordinator to ensure smooth, welcoming operations at our Toowoomba centre. You will act as the hub for communication and administrative support for retailers, contractors, and visitors, while supporting the broader management team to achieve operational excellence.

You will handle customer service at reception, manage databases, banking, and purchase orders, and assist with meetings and risk audits.

Qualifications

• Experience in high-volume administration, coordination, or customer service in retail or commercial property.
• Strong interpersonal skills for professional interactions with customers, retailers, and contractors.
• Experience with banking, purchase orders, and accounts payable/receivable.

Responsabilités

• Serve as primary contact at the centre reception, handling inquiries from customers, retailers, and contractors.
• Maintain centre databases and coordinate contractor compliance and store manager inductions.
• Manage daily banking, raise purchase orders, and support accounts payable/receivable with Administration Manager.
• Assist Centre Manager, Operations Manager and Marketing Manager with admin tasks and minutes for weekly meetings.
• Coordinate tenancy compliance with weekly audits and communicate requirements to tenants.

Connaissances

Administration

Customer service

Banking & PO

Data management

WH&S

First Aid

Outils

Proclaim

Description du poste

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Wayforward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

As a Retail Coordinator at JLL, you will play a pivotal role in ensuring the smooth, efficient, and welcoming operation of our retail property. This multi-faceted position acts as the central hub of communication and administrative support for our retailers, contractors, and visitors, ensuring accurate information flow and maintaining essential centre databases. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. By supporting the broader management team, including the Centre, Operations, Marketing, and Administration Managers, you will help foster an environment of operational excellence. What sets JLL apart is our culture of collaboration, locally and across the globe, and in this role, your daily dedication to customer service, financial processes, and compliance management will directly contribute to our shared success. We believe the most effective teams are built when everyone is empowered to thrive, and we embrace more innovative ways of working to prioritize opportunities to strengthen and advance your career.

An overview of the role:

• Serve as the primary point of contact for the centre, delivering high-quality customer service at the reception desk and managing inquiries from customers, retailers, and contractors.
• Maintain accurate centre databases, coordinate contractor compliance management, and conduct comprehensive store manager inductions.
• Manage daily banking of rental payments, raise purchase orders, and drive key accounts payable and receivable functions in coordination with the Administration Manager.
• Assist the Centre Manager, Operations Manager, and Marketing Manager with general administrative tasks, including preparing accurate minutes for weekly meetings and executing centre risk audits or promotional events.
• Coordinate tenancy compliance by conducting weekly audits, communicating requirements clearly to tenants, and managing public liability documentation.
• Administer key operational systems, including car park management, security bookings, and processing CCTV downloads alongside relevant data release forms.
• Oversee on-site health, safety, and security logistics, including updating the Proclaim database, maintaining the Go Kit and first aid supplies, and assisting with dangerous goods audits.
• Support daily office logistics by managing lost property, handling incoming and outgoing mail, filing documents systematically, and ordering office stationery.

Sounds like you? This is what we are looking for:

• Demonstrated experience in a high-volume administration, coordination, or customer service role, ideally within a retail shopping centre or commercial property environment.
• Strong interpersonal skills with a proven capability to manage challenging situations professionally and constructively with customers, retailers, and contractors.
• Proven experience with financial administrative tasks, including handling banking, managing purchase orders, and supporting accounts payable and receivable.
• Excellent digital literacy and data processing skills, with high attention to detail when maintaining databases and compliance systems like Proclaim.
• Solid understanding of work health and safety (WHS/OH&S) principles, risk audits, and contractor compliance management practices.
• Outstanding organizational and multi-tasking abilities to effectively assist multiple department managers with general administrative support.
• Active First Aid certification, or a strong willingness to undergo training, and experience maintaining first aid supplies.
• Capability to support marketing and operations teams with promotional event execution, community activations, or operational logistics.

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

Location:

On-site –Toowoomba City, QLD

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

Please direct any other general recruiting inquiries to our Contact Us page.