Research Grants & Lab Admin Coordinator

University Of Florida; Sydney; On-site; AUD 59,000 - 91,000; Full time

Job summary

University of Florida is seeking an Administrative Coordinator to support multiple supervisors and laboratories. The role includes grant preparation, manuscript submission, travel arrangements, and interdepartmental communications.

The position requires a high school diploma and at least three years of relevant experience, with potential substitutions through college coursework or vocational training. This time-limited, full-time role emphasizes discretion with confidential information.

Qualifications

• High school diploma or equivalent and three years of relevant experience.
• A college coursework or vocational training may substitute at an equivalent rate for the required experience.

Responsibilities

• Assist with grant-related activities (pre- and post-award) and ensure PMCID compliance.
• Manage PI calendars and coordinate teleconferences and meetings across locations and time zones.
• Provide lab support, including procurement, payroll, IT/network, facilities, and biosafety coordination.
• Support recruitment and onboarding of new hires, including visa coordination if needed.
• Coordinate travel for PI to meetings and process reimbursements promptly.
• Arrange seminars and conferences, including logistics, budgeting, and event promotion.
• Perform other duties as assigned.

Education

High school diploma or equivalent

Job description

University of Florida is seeking an Administrative Coordinator to support multiple supervisors and laboratories. The role includes grant preparation, manuscript submission, travel arrangements, and interdepartmental communications.

The position requires a high school diploma and at least three years of relevant experience, with potential substitutions through college coursework or vocational training. This time-limited, full-time role emphasizes discretion with confidential information.