Research Grants Coordinator, Pre-Award

University of Technology Sydney; Sydney; On-site; AUD 112,000 - 124,000; Full time

Benefits offered by this job

Flexible work practices

Generous parental leave

Salary packaging opportunities

Job summary

University of Technology Sydney (UTS) invites applications for the Research Grants Coordinator, Pre Award. The role provides specialist support for managing research grants, coordinating opportunities, and assisting researchers with funding requirements and applications.

The position is full time, continuing, based in Sydney, with a base salary of $111,749.00–$123,623.00 (HEW7) plus 17% superannuation, and visa sponsorship is not available.

Qualifications

• Bachelor degree and/or reasonable experience in a research administration role or similar role.
• Experience in research management, particularly grant matters before submission.
• Experience meeting varied funder requirements and tight timelines.
• Experience managing complex and varied workloads.
• Experience working with data requiring accuracy and attention to detail.

Responsibilities

• Undertake grant administration across a range of funding opportunities.
• Plan and support grant processes, timelines and templates.
• Provide advice and support for applications, budgets and financial compliance.
• Coordinate appropriate review of grant proposals and potential partners.
• Liaise with funding bodies about eligibility and compliance requirements.
• Support grant training, resources and feedback for researchers.
• Contribute to consistent processes and continuous improvement initiatives.

Skills

Interpersonal skills

Communication

Customer service

Analytical thinking

Organisational skills

Prioritisation

Grant lifecycle understanding

Confidential information handling

Education

Bachelor degree or equivalent

Job description

At UTS, we're a young, globally recognised university known for doing things differently. Based in the centre of Sydney, we work closely with industry, government, and the community to focus on outcomes that matter. Our strength lies in how we bring creativity, technology and innovation together to make a practical difference. We're Australia's leading young university and consistently sit within the top 100 universities globally, a reflection of the scale of our ambition and the contribution of our people. When you join UTS, you become part of a community that values inclusion, supports access to education, and works towards positive change in society.

About the Team

The Research Office supports researchers across UTS throughout the research lifecycle. The team provides specialist advisory, partnering and operational support services that help researchers navigate funding opportunities, research development and grant processes while contributing to the University's research objectives.

Job Purpose

The Research Grants Coordinator, Pre Award provides specialist support for the management of research grants. The role coordinates grant opportunities, supports researchers with funding requirements, applications and reviews, and contributes to improvement initiatives.

Role Responsibilities

• Undertake grant administration across a range of funding opportunities.
• Plan and support grant processes, timelines and templates.
• Provide advice and support for applications, budgets and financial compliance.
• Coordinate appropriate review of grant proposals and potential partners.
• Liaise with funding bodies about eligibility and compliance requirements.
• Support grant training, resources and feedback for researchers.
• Contribute to consistent processes and continuous improvement initiatives.

Skills, Attributes and Knowledge

• Strong interpersonal, communication and customer service skills.
• High level problem solving, analytical and organisational skills.
• Ability to manage competing priorities and deadlines.
• Understanding of the research grant lifecycle and project budgets.
• Understanding of research risks and relevant management strategies.
• Ability to handle confidential information professionally and ethically.

Experience

• Experience in research management, particularly grant matters before submission.
• Experience meeting varied funder requirements and tight timelines.
• Experience managing complex and varied workloads.
• Experience working with data requiring accuracy and attention to detail.

Qualifications

• A Bachelor degree and/or reasonable experience in a research administration role or similar role.

Refer to the position description for more detail.

What We Offer

Base Salary Range: $111,749.00 - $123,623.00 (HEW7) plus 17% superannuation (pension)

The position is full time and will be made on a continuing basis.

UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, generous parental leave and salary packaging opportunities.

Closing Date: 23 November 2026 at 11.59 pm (AEST)

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Accessibility

UTS Recruitment is committed to digital accessibility. If you experience any difficulty with the content of our advertising, please let us know so we can ensure our information is accessible to everyone.

In addition, if you have a disability that requires adjustment to the recruitment process or an alternative application pathway, please contact [e-mail] for assistance.

UTS is recognised widely as supporting inclusivity and diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan.

We welcome applications from women, Indigenous Australians, people with disability, those who identify as LGBTIQ+ and applicants from culturally and linguistically diverse backgrounds.