Research Assistant (Clinical Services)

Black Dog Institute; Randwick City Council; Hybrid; AUD 65,000 - 78,000; Part time

Benefits offered by this job

Salary packaging

Hybrid work

Pet friendly workplace

Leave benefits

Employee discounts & gym membership

Job summary

Black Dog Institute seeks a Research Assistant to support mood disorder projects and related clinical research. The role involves coordinating recruitment, conducting assessments, and ensuring data quality while working within a multidisciplinary team.

You will assist with governance, ethics submissions, and study materials, contributing to translational outcomes and improved mental health care locally. Hybrid work is offered with 1 in-office day per week.

Qualifications

• Relevant tertiary qualification in health sciences, psychology, psychiatry, medicine, or a related discipline.
• Demonstrated experience or interest in clinical research, mental health research, or clinical trials.
• Ability to manage multiple tasks, prioritise workload effectively, and adapt to changing priorities.
• High attention to detail in data collection, entry, cleaning, and documentation.
• Strong interpersonal and communication skills with stakeholders.
• Ability to work independently and in a multidisciplinary team.
• Commitment to ethics, governance, and GCP compliance.
• Current Working with Children Check and National Police Check, with right to work in Australia.

Responsibilities

• Coordinate participant recruitment and retention across studies, including ethics approvals and consent.
• Conduct structured assessments and administer study questionnaires and interviews.
• Support ethics and governance processes and prepare regulatory documentation.
• Maintain accurate, confidential research records and data quality assurance.
• Coordinate study activities across sites and manage timelines and milestones.
• Support dissemination of findings through reports, presentations, and manuscripts.
• Ensure WHS compliance and safe working practices.

Skills

Clinical research

Mental health

Data management

Communication

Teamwork

GCP knowledge

Education

Health sciences degree

Tools

REDCap

MS Office

Job description

• $65,000 - $78,000 + Superannuation + Salary Packaging ($15,900.00 + Meal & Entertainment expenses)
• 0.4 FTE, contract until 30/09/2027
• The Institute may close this advertisement early if high application volumes are received, we encourage applicants to submit their application as soon as possible.

About the Institute

Located on the lands of the Bidiagal Clan of the Dharawal Nation (Randwick, NSW), Black Dog Institute is the only Medical Research Institute in Australia to investigate mental health across the lifespan, our aim is to create a mentally healthier world for everyone. Emphasising a devoted focus to into suicide prevention, digital mental health, a workplace mental health, we undertake a unique ‘translational’ research approach that allows us to turn our world-class findings into new treatments, prevention strategies, clinical services, educational programs, and e-health products. We join the dots by connecting research answers, expert knowledge, and the voices of lived experience to deliver solutions that impact and boost the health care system for patients and practitioners alike. Our work is used to drive evidence informed change across the rapidly expanding mental health sector and sets the foundations for a brighter and healthier future for all.

Benefits

• Hybrid work, 1 day per week in office
• Salary Packaging: $15,900.00 of your base salary tax free & up to $2650.00 meal & entertainment
• Family first, people first culture, we put our research into action at work to make sure we maintain mental health and wellbeing at work
• We in the Innovate stage of our Reconciliation Action Plan (RAP), actively embedding reconciliation into our workplace culture.
• Pet friendly workplace
• Leave benefits including public holiday swap, gifted annual leave, and wellbeing leave
• Employee discounts and gym membership benefits

The Role

The Research Assistant will provide project coordination, research administration, and clinical research support to the mood disorder team led by A/Professor Aswin Ratheesh. The Research Assistant will support the delivery of two interrelated clinical research projects by coordinating participant recruitment, conducting research and clinical assessments, monitoring participant engagement and adherence to digital data collection protocols (including actigraphy and ecological momentary assessment), and ensuring high-quality data management and project administration. Working collaboratively with the broader research team, the Research Assistant will contribute to the successful delivery of clinical research projects and the translation of research findings, in alignment with the strategic objectives of the Black Dog Institute.

Duties & Responsibilities

Coordinate participant recruitment and retention

• Prepare study advertisements and recruitment materials in accordance with ethics approvals to support participant recruitment.
• Screen and recruit eligible participants, obtain informed consent, and coordinate participant enrolment and study visits in accordance with approved study protocols.
• Monitor participant completion of study procedures, especially the passive wearable data collection of daily physical activity and actigraphy, and completion of ecological momentary assessment tasks for Detect-ME project and assessments and questionnaires for BLEND Project.
• Identify missed or incomplete assessments, follow up with participants by sending timely reminders and providing appropriate support, and facilitate resolution of issues to optimise adherence and data completeness.
• Maintain regular communication with participants throughout the study to support participant engagement, retention, compliance, and ongoing safety monitoring.

Conduct clinical and research assessments

• Conduct structured clinical and research assessments in accordance with study protocols, ethics requirements, and Good Clinical Practice (GCP) guidelines.
• Administer study questionnaires, interviews, and other research measures.
• Undertake participant safety and risk assessments, escalating any concerns to the PI or clinician in accordance with study procedures.
• Maintain accurate, complete, and confidential research records to ensure data quality and regulatory compliance.

Provide project coordination and research administration support

• Support ethics and governance processes, including the preparation and submission of study documents, amendments, progress reports, and other regulatory documentation.
• Prepare and manage trial documentation and materials, including developing, reconciling, and distributing study documents and equipment.
• Participate in research team meetings, providing updates on progress and escalating issues as needed.
• Develop and maintain effective working relationships with clinical teams and other stakeholders.

Support the delivery of clinical research projects

• Coordinate study activities across research sites to facilitate efficient project delivery and effective communication among the research team.
• Manage adverse event reporting in collaboration with the project manager and the lead investigator.
• Monitor project timelines, recruitment targets, and study milestones, escalating potential issues or delays as appropriate.
• Undertake other project-related duties as required. 5. Contribute to research quality and knowledge translation
• Support data quality assurance through timely data entry, data verification, and maintenance of accurate research records.
• Assist with the preparation of study reports, presentations, manuscripts, and other research outputs.

Work, Health and Safety

• Ensure self-compliance with all WHS legislation and BDI WHS Policy and Procedures.
• Report any WHS hazards and significant issues to Director, People & Culture, or delegate and the reporting tool Rely.
• Work In a safe manner, applying duty of care.

Note: the list of responsibilities is not exhaustive, and the Institute may change or request additional activities to meet the operational needs of the business

Selection Criteria

Essential Criteria

1. Relevant tertiary qualification in health sciences, psychology, psychiatry, medicine, or a related discipline.
2. Demonstrated experience or interest in clinical research, mental health research, or clinical trials.
3. Demonstrated ability to manage multiple tasks, identify and resolve problems proactively, prioritise workload effectively, and adapt to changing priorities to ensure the timely delivery of research projects.
4. High level of attention to detail and accuracy in data collection, data entry and cleaning, and documentation.
5. Strong interpersonal and communication skills, with the ability to build rapport and communicate effectively with participants, clinicians, researchers, and other stakeholders.
6. Ability to work both independently and collaboratively within a multidisciplinary research team.
7. Demonstrated commitment to maintaining participant confidentiality, handling sensitive information appropriately, and ensuring compliance with research ethics, governance requirements, and Good Clinical Practice (GCP).
8. Proficient computer skills, with experience in or the ability to learn electronic data capture systems (e.g., REDCap).
9. Current Working with Children Check (or willingness to obtain prior to the commencement of the role), National Police Check, and unrestricted right to work in Australia

Desirable Criteria

1. Previous experience conducting/supporting clinical research regarding participant recruitment, informed consent processes, and coordinating research activities.
2. Previous experience administering structured and semi-structured psychiatric assessment tools such as the MINI or SCID
3. Experience or interest in collecting digital health data using wearable devices (e.g., actigraphy).
4. Basic statistical analysis and/or programming skills, with experience using statistical software (e.g., R, SPSS) considered advantageous.
5. Experience working with adolescents and young adults, and an appreciation of developmental issues in this population

Inclusion at BDI

We are committed to fostering an inclusive and accessible recruitment experience where all candidates can fully participate in the process.

We warmly encourage applications from First Nations peoples, culturally and racially diverse communities, LGBTQIA+ individuals, people with disabilities, and others from underrepresented backgrounds.

We recognise that not everyone has had equal access to opportunities, and valuable skills and perspectives can be gained through diverse life experiences.

If this role excites you but you don’t meet every listed requirement, we still encourage you to apply as your lived experience and insights are important to us.

Accessibility

If you have accessibility requirements or require information in an alternative format, please email [e-mail] or phone [phone]

Privacy

We respect your privacy and confidentiality. We only provide information to other staff where it is needed to arrange workplace adjustments.

Commencement of employment with the Institute is subject to the completion of relevant pre-employment checks, include reference checks, a National Criminal History Check, and other role-specific requirements.
These checks are conducted in line with the Institute’s commitment to providing a safe, respectful and inclusive environment for all employees, and check outcomes are reviewed and applied fairly and in accordance with the inherent requirements of the role