Research Administrator

Royal Women's Hospital; City of Melbourne; Hybrid; AUD 87,000 - 96,000; Full time

Benefits offered by this job

Salary packaging

Superannuation

Five weeks annual leave

Leave loading 17.5%

Purchased leave

Flexible, hybrid working

Public transport at doorstep

Job summary

Royal Women's Hospital in Parkville is seeking a Research Administrator within the Research Office to support governance, coordination and administrative tasks across a diverse research portfolio.

The role includes providing Executive Assistant support to the Research Director, coordinating meetings, maintaining records, and improving governance processes while handling high volumes with professionalism.

Qualifications

• Higher degree research qualification (attained or currently completing).
• Experience in executive or research administration roles.
• Knowledge of research practice and governance processes.
• Proactive problem solving with sound judgement and stakeholder engagement.
• Strong verbal and written communication skills.
• Ability to manage high volumes of work with deadlines and accuracy.

Responsibilities

• Support research governance, administration and coordination across the research portfolio.
• Provide Executive Assistant support to the Research Director.
• Coordinate meetings, committees, journal clubs, conferences and events; schedule, agendas, minutes, travel and registrations.
• Prepare professional correspondence, reports and presentations; maintain records and research databases.
• Build relationships with researchers, clinicians and stakeholders while improving workflows and governance reporting.

Skills

Higher degree research qualification

Executive/Research Assistant

Research processes knowledge

Proactive problem solving

Verbal & written comms

Time management

Education

Higher degree research qualification

Job description

• Full time, ongoing role
• Parkville location with flexible, hybrid working
• $87,003 - $96,181 range (pro-rata for part time) + salary packaging + super + 5 weeks annual leave

The Royal Women's Hospital is one of Australia's oldest and most distinguished tertiary hospitals dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women's health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.

About the team

The Women's is Australia's leading dedicated women's health research organisation, delivering a highly impactful and globally recognised, hospital-based clinical research program that spans the full translational continuum-from foundational discovery science to clinical care, health systems innovation, and community-based interventions. As a specialist tertiary hospital, the Women's is uniquely positioned to translate evidence-based knowledge into improved outcomes for women and families, rapidly bridging the gap between research and bedside care. In 2025, over 3,000 patients participated in research at the Women's across 185 active clinical research projects.

The Research Department at the Women's is a dynamic and collaborative environment that brings together leading researchers and clinicians in women's and neonatal health, producing more than 300 peer-reviewed publications per year and maintaining strong partnerships with leading local and international research institutions.

About the role

This Research Administrator position is within the Women's dedicated Research Office, which provides support to research groups working within the hospital, including administrative, operational and governance support across a diverse research portfolio.

The role will provide research administration support and coordination for research conduct and governance at the Women's, as well as Executive Assistant support to the Research Director. This role requires exceptional organisational skills, discretion in dealing with sensitive information and the ability to manage competing priorities with professionalism and efficiency.

• Support high-quality research through collaborative engagement, coordination and administrative support of scholarly and creative activities.
• Coordinate the organisation and administration of meetings, committees, journal clubs, conferences and research events. This includes scheduling, preparing agendas and papers, taking minutes, coordinating travel and registrations, and liaising with researchers, hospital staff, academic partners and external stakeholders.
• Act as a key point of contact for internal and external enquiries, prepare professional correspondence, reports and presentations, maintain accurate records and research databases, and ensure documentation and information are managed in line with organisational policies and procedures.
• Build strong relationships with researchers, clinicians, industry partners and stakeholders while proactively managing workflows, problem solving, identifying process improvement opportunities, supporting governance and reporting requirements, and contributing to the continuous enhancement of research administration services.

About you

You demonstrate a strong ability to build and maintain positive working relationships with both internal and external stakeholders, while collaborating effectively with colleagues across the Research Office and the broader Research Department to achieve shared objectives.

You'll bring with you:

• Higher degree research qualification (attained or currently completing)
• Demonstrated experience working as an Executive or Research Assistant, or in another relevant research-related administration or coordination role
• Knowledge and experience of research practice and processes
• You take a proactive approach to problem solving, using sound judgement, research and stakeholder engagement to identify issues, assess options, and implement effective solutions.
• Strong verbal and written communication skills and the ability to engage with stakeholders and staff.
• The ability to effectively manage high volumes of work with competing priorities, consistently meeting deadlines while maintaining a high level of accuracy and attention to detail.

At the Women's you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose, and engage in meaningful work every day. We offer our people a range of rewarding benefits, including:

• Up to $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program
• Public transport options at our doorstep and end of trip facilities for cyclists
• Onsite post office, eateries, retail stores and library services
• Breastfeeding and pumping rooms, and a range of daycare centres nearby
• Mentoring, learning and career development opportunities
• Five weeks annual leave, 17.5% leave loading, monthly ADO's and purchased leave options
• Flexible, hybrid working arrangements

Inclusion and belonging

The Women's celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters. We are proudly Breastfeeding Association accredited and, as a child safe organisation, have a strong commitment to child safety and wellbeing.

All appointments are made subject to a satisfactory Nationally Coordinated Criminal History Check (NCCHC) and a valid Working with Children Check. Clinical staff are required to be vaccinated against, or demonstrate immunity to, COVID-19, influenza, and a range of other diseases.

Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, or if you require an accessible copy of the position description, you are most welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.

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