Reporting Coordinator

Bechtel Corporation; Perth; On-site; AUD 90,000 - 150,000; Full time

Job summary

Bechtel delivers large, complex projects worldwide and is expanding its Perth presence to support contract management activities for capital works in aviation, defence and energy infrastructure. This role sits in the Contract Management Team, developing Monthly Progress Reports, operating dashboards, and tracking performance against contractual obligations.

You will collaborate with senior leadership to capture program updates, maintain KPI trackers, and ensure ongoing compliance with the Prime

Qualifications

• Bachelor's degree or international equivalent; 2–5 years of relevant experience preferred.
• Proficient with Microsoft Excel, Word and PowerPoint; Power BI a plus.
• Strong financial reporting skills and ability to analyze data for management insight.
• Ability to work independently and manage multiple tasks under deadlines.

Responsibilities

• Lead preparation of project reporting packages, including Monthly Progress Reports and dashboards.
• Coordinate KPI tracking and reporting; monitor progress against targets.
• Administer Prime Contract daily activities; manage commercial assessments and log communications.
• Track budget, forecast hours, cashflow and staffing; maintain resource change registers.
• Maintain project risk and issues logs and support monthly risk reviews.
• Engage in client meetings; build trust through direct stakeholder engagement.
• Contribute to governance and continuous improvement efforts.

Skills

Excel/Word/PowerPoint

Financial reporting

Initiative

Independence

Project execution

Attention to detail

Meeting deadlines

Discretion with confidential info

Education

Bachelor's degree or international equivalent

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Power BI

Job description

• Work Location: Perth, WA

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grew economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview

Bechtel helps clients deliver projects of purpose that create a lasting positive legacy globally. These large, complex and multi-disciplined projects create jobs and grow economies; improve the resiliency of the world’s infrastructure; connect communities to resources and opportunities; get us closer to net zero; tackle critical environmental challenges to protect people and the planet; and accelerate progress to make the world a cleaner, greener, safer place.

Bechtel is providing a wide variety project and contract management services, crossing all disciplines, to customers in Western Australia to support exciting capital works programmes, including in aviation, defence and energy infrastructure. We are looking for people to join us in a long-term relationship to deliver these services in and around Perth where we are working within integrated teams with our customers and to help build Bechtel’s capabilities for even greater opportunities in the future.

Job Summary

In this role, you will work as an integral part of Bechtel's Contract Management Team on Project, and partner with Senior Project Leadership, to support administration of the Prime Contract, develop Monthly Progress Reports and operating dashboards, and track and report performance against contractual obligations. You will develop and maintain KPI trackers, engage regularly with senior leadership to capture program updates, and help ensure ongoing compliance with the Contract. Your work will give leadership high-level visibility of activity across the portfolio, identify areas for improvement, and provide a clear view of the project's financial and contractual position.

Major Responsibilities

• Leading preparation of suite of periodic project reporting - Author and issue the Monthly Progress Report (MPR) against the Prime Contract's reporting obligations, internal weekly project status reporting, maintain reporting dashboards and contribute to regional and ad-hoc management reporting requirements and initiatives.
• Coordinating management of contract deliverables including KPI tracking and reporting and ongoing management— Coordinate and report KPI performance, tracking progress, preparing substantiation and monitoring scoring. Work with senior management through routine check-ins to drive progress against targets.
• Prime Contract administration — Reporting directly to the Prime Contract Manager, interpret and apply the Prime Contract day to day; prepare commercial assessments; manage contractual correspondence and maintain the key correspondence log; track directions, scope variations and trends.
• Financial and resourcing tracking — Monitor budget, forecast, hours, contingency usage, cashflow and invoicing; maintain the resource change register; and track mobilisation and retention data against the approved staffing plan.
• Risk and issues management — Maintain the project risk register and issues log, support monthly Program risk reviews, and surface emerging issues and key decisions to leadership.
• Customer relationship and stakeholder management — Act as a regular voice in customer-facing meetings, support client discussions and negotiations, and build trust through sustained, direct engagement with counterpart client teams.
• Contribute to governance and continuous improvement requirements

Education And Experience Requirements

• Bachelor's degree (or international equivalent) desirable and/or 2–5 years of relevant experience.

Required Knowledge And Skills

• Proficient in Microsoft Excel, Word and PowerPoint; proficiency in Power BI is a plus.
• Familiarity with financial reporting, with the ability to identify trends and draw analysis from raw data sets, and present findings to management in a clear and practical way.
• Demonstrated initiative and independence, with the ability to progress work without relying on direction from leadership.
• Intermediate knowledge of project execution.
• High level of attention to detail.
• Able to meet deadlines and perform well under pressure across multiple simultaneous workloads.
• Able to operate with a high level of discretion when working with confidential information

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse Teams Build The Extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]