Prime Contract Administrator

Bechtel; Sydney; Hybrid; AUD 110,000 - 180,000; Part time

Job summary

Bechtel is seeking a Contract Administrator to support complex projects by administering prime contracts, establishing baseline terms, and managing change orders to protect Bechtel’s interests and improve project performance.

The role requires a bachelor’s degree in a related field and 5–12 years of contract administration experience, familiarity with NEC/FIDIC and EPC/EPCM environments, and the ability to work with multidisciplinary teams, with some in-person work as needed.

Qualifications

• Bachelor's degree in Business, Commerce, Law, Construction Management, Engineering, or related discipline; 5–12 years of relevant experience.
• Experience administering contractual processes on complex projects and ensuring contract compliance.
• Ability to work independently while collaborating within multidisciplinary project teams.
• Experience supporting infrastructure, energy, mining, or defence projects.
• Familiarity with NEC, FIDIC, Australian Standards, or bespoke government contracts.
• Experience supporting change management, claims preparation, or dispute resolution activities.

Responsibilities

• Identify the contract baseline terms and conditions, specifications, drawings, estimates, proposals, schedules, and related documents.
• Develop and maintain prime contract management processes, procedures, tools, and training.
• Establish tools and records systems required by the customer and partners in Joint Association arrangements.
• Develop materials/systems to manage key issues, e.g., incentive/KPIs, bonuses, penalties.
• Support risk analysis of terms and conditions, mitigate risks, and recommend actions.
• Establish a change management procedure; prepare and negotiate change orders.
• Participate in project meetings and review financial data to identify revenue opportunities and protect Bechtel’s interests.
• Coordinate with Risk Management, Claims Group, and Legal to prepare claims.

Skills

Contract administration

Change management

Risk assessment

Cross-functional teamwork

Claims preparation

EPC/EPCM familiarity

NEC/FIDIC knowledge

Independent work

Education

Bachelor's degree in related field

Job description

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Project Overview:

Great infrastructure transforms communities. Our customers’ projects have a higher purpose – theirroads,rail,communications,airportsandenergy projects are a gateway to a modern prosperous world. A world that caters for growing populations and keeps up with rapid technological change; a world that is resilient to economic and geophysical setbacks; a world powered by cleaner energy and systems that accelerate the path to global decarbonization; a world connected by smart and affordable transport networks to empower disenfranchised communities and unlock access to opportunities. #LI-AF1

Note: This is for the next phase of the Henderson project.

Job Summary:

In this role, you will assist the Project Manager by administering prime contracts for complex projects. You will work with the project team to establish the contract baseline, management process, general terms, change orders, and the claims program. You will raise awareness of risks, identify revenue growth opportunities, and recommend actions to protect Bechtel’s interest and improve project performance.

“This position is designated as part-time telework per our global telework policy and may require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership”

Applicants must be Australian Citizens and eligible to obtain and maintain an Australian Government Security Clearance.

Major Responsibilities:

• With the project team, identifies the contract baseline, including terms and conditions, specifications, drawings, estimate, proposal, schedule, and other documents incorporated in the contract
• Develops and maintains the prime contract management processes, procedures, tools, and training as outlined in the Prime Contracts Management Manual and related business unit functional procedures, including the Prime Contract Management Responsibilities Matrix and Prime Contract Action/Notice List/Liability Containment Plan/Flowdown Matrix (or comparable tools) identifying the specific contract actions and obligations of Bechtel and the customer and the individual responsible for each action
• Establishes tools and/or uses and maintains records and systems required by Customer and/or partners in Joint Association arrangements
• Develops suitable materials/systems to manage key issues, bespoke contract requirements, e.g., for incentive/Key Performance Indicator regimes, bonus/incentive, penalties
• Supports analysis of the prime contract general terms and conditions to highlight areas of potential risk such as ambiguities, omissions, and conflicts; assists the Project Manager in mitigating those risks that arise; monitors closely and supports remedial actions as necessary and recommends appropriate tradeoffs to the Project Manager
• Establishes a Project Prime Contract Change Management Procedure, incorporating the Pending Item Program, to provide a methodology to identify changes, quantify the additional time and compensation due Bechtel per the contract, define approval requirements and communicate changes to the Customer; prepares and negotiates change orders as directed.
• Participates in project related meetings, works closely with Construction, Engineering, Supply Chain, and Project Controls, and reviews project financial data to ensure awareness of all project activities that may affect the prime contract, identifies opportunities for revenue enhancement, schedules relief and claim avoidance, recommends appropriate actions to protect Bechtel’s interest and/or improve project performance, and ensures compliance with prime contract terms and conditions
• Develops a program to identify and prepare claims as they develop and direct the efforts to negotiate and resolve claims in coordination with the Claims Group and Legal Department
• Works with Risk Management organization on any occurrences that may be covered by Customer or Bechtel provided Insurance

Education and Experience Requirements:

• Requires bachelor's degree (or internationalequivalent) in Business, Commerce, Law, Construction Management, Engineering, Quantity Surveying, Project Management, or a related discipline and 5-8 years of relevant experience or 9-12years of relevant work experience in contract administration, commercial management, procurement, project controls, project management, engineering, construction, or a related project environment.

Required Knowledge and Skills:

• Experience administering contractual processes and maintaining contract compliance on complex projects.
• Demonstrated ability to work independently while collaborating effectively within multidisciplinary project teams.
• Experience supporting major infrastructure, energy, mining, resources, government, or defence projects.
• Exposure to EPC or EPCM contract delivery environments.
• Familiarity with major contract forms including NEC, FIDIC, Australian Standards, or bespoke government contracts.
• Experience supporting change management, claims preparation, or dispute resolution activities

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of “One Team,” respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age,national origin, disability, citizenship status (except as authorized by law),protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to