Remote Operations VA — Structured, Flexible & Growth-Oriented

Qld Baptists; Australia; Remote; AUD 39,000 - 55,000; Part time

Job summary

Qld Baptists is hiring a Leadership Program Coordinator for a remote, flexible schedule. The role supports a structured online program with onboarding, training, and ongoing development, ideal for someone who thrives in a disciplined environment while enjoying autonomy.

You will coordinate communications, follow guided processes, and help manage the operational engine of the accounting practice for CEO-level impact. Candidates with accounting backend knowledge are preferred.

Qualifications

• Background in operations, practice management, admin VA or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp dashboards, workflows and templates.
• Experience with Xero, QuickBooks Online and/or MYOB.
• Systems-oriented mindset with respect for existing frameworks.
• Ability to operate independently without close supervision.

Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
• Maintain organised documentation and filings within Google Workspace.
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding, and workpapers.
• Monitor scope adherence and flag out-of-scope work.
• Assist with aging receivables and other internal operational matters.
• Step in and support hands-on when needed to keep deadlines on track.
• Support onboarding of new team members into company tools and workflows.

Skills

Organisational skills

Communication

Independent worker

Time management

Education

Accounting background

Tools

ClickUp

Google Workspace

Xero

QuickBooks Online

MYOB

Job description

Qld Baptists is hiring a Leadership Program Coordinator for a remote, flexible schedule. The role supports a structured online program with onboarding, training, and ongoing development, ideal for someone who thrives in a disciplined environment while enjoying autonomy.

You will coordinate communications, follow guided processes, and help manage the operational engine of the accounting practice for CEO-level impact. Candidates with accounting backend knowledge are preferred.