Remote Booking Services Coordinator | Flexible Hours

Mcinnes Wilson Lawyers Pty; Brisbane; Remote; AUD 55,000 - 75,000; Full time

Job summary

Mcinnes Wilson Lawyers Pty is seeking a Booking Services Coordinator to assist customers with researching options, coordinating bookings, and managing reservation details. The role emphasizes organization, clear communication, and accurate handling of information throughout the booking process.

The ideal candidate enjoys research, customer communication, and ensuring all booking details are correct, with remote coordination and flexible scheduling supported.

Qualifications

• Strong communication skills.
• Excellent organization and attention to detail.
• Customer-focused attitude.
• Comfortable researching information online.
• Basic computer proficiency.
• Ability to learn booking systems.
• Strong time-management abilities.
• Reliable and self-motivated.
• Booking or customer-service experience is helpful but not required.

Responsibilities

• Respond to booking inquiries.
• Gather customer needs and preferences.
• Research available options for customers.
• Coordinate booking details with providers.
• Verify customer and reservation information.
• Provide confirmations and relevant information.
• Assist with booking updates and changes.
• Communicate with providers as needed.
• Maintain accurate booking records.
• Follow up with customers regarding outstanding information.
• Provide professional support throughout the booking process.

Skills

Strong communication

Excellent organization

Attention to detail

Customer-focused

Research online

Basic computer skills

Learn booking systems

Time management

Reliable and self-motivated

Booking/cust-service exp helpful

Job description

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Legal Secretary | Business Services

4001 Central Plaza McInnes Wilson Lawyers Pty

Posted 1 day ago

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Job Description

At McInnes Wilson Lawyers, we pride ourselves on fostering a collaborative and innovative environment where our people can thrive. As a leading Australian law firm, we are committed to excellence in everything we do and to developing the next generation of legal professionals.

The Opportunity

Due to continued growth within our Brisbane office, we’re excited to introduce a newly created Legal Secretary position to our Business Services team. This is an exceptional opportunity to join a well-established and highly regarded practice within a national firm, where you’ll play a key role in supporting a busy team of legal professionals.

If you’re an organised, proactive professional who enjoys working in a fast-paced environment and takes pride in delivering high-quality support, you’ll find plenty of variety, responsibility and career stability in this role. You’ll be joining a collaborative team with strong systems, experienced colleagues and a genuine commitment to professional development and teamwork.

The Role

As Legal Secretary, you’ll be a trusted support partner to lawyers and the broader practice group, ensuring the smooth day-to-day operation of legal and administrative processes. This is a varied role that combines legal document preparation, client service, billing support and practice administration.

Key responsibilities include:

• Drafting, formatting and amending legal documents, correspondence, affidavits, briefs and client communications.
• Managing document production through digital dictation and transcription.
• Coordinating calendars, appointments, meetings and travel arrangements as required.
• Maintaining accurate electronic and physical files, including document management, filing, scanning, printing and archiving.
• Opening new matters, conducting conflict checks and ensuring compliance with firm processes.
• Building strong relationships with clients, barristers, lawyers, partners and other stakeholders through professional and timely communication.
• Managing incoming calls, handling enquiries and directing matters appropriately.
• Preparing invoices, assisting with billing processes and responding to client billing queries.
• Supporting monthly, quarterly and ad hoc reporting requirements for the practice group.
• Generating client correspondence, engagement documentation and audit-related communications.
• Conducting file reviews and audits to ensure compliance and accuracy of records.
• Monitoring emails and correspondence, ensuring matters are actioned efficiently and deadlines are met.
• Assisting with general practice administration and providing support across the team on various projects and ad hoc tasks.

About You

• Previous experience in a Legal Secretary, Legal Assistant, Personal Assistant or similar professional services support role (ideally 2+ years).
• Exceptional organisational skills with the ability to manage competing priorities and deadlines.
• Strong attention to detail and a commitment to producing accurate, high-quality work.
• Excellent communication and interpersonal skills, with the confidence to build effective relationships at all levels.
• A proactive and adaptable approach, with the ability to anticipate needs and take initiative.
• Strong problem-solving skills and a willingness to contribute wherever needed.
• The ability to work both independently and collaboratively within a team environment.
• Proficiency across Microsoft Office applications and confidence learning new systems.
• Experience with NetDocuments, Practice Evolve or similar legal practice management systems will be highly regarded but is not essential.

Your New Team

You’ll enjoy a supportive and professional environment, exposure to a broad range of legal matters and the chance to build a long-term career in legal support within a respected national firm.

McInnes Wilson is a leading independent full-service firm with offices in Brisbane, Sydney, Melbourne, Adelaide, Canberra and Maroochydore. The firm has approximately 60 principals and over 400 staff nationally. We pride ourselves on delivering high quality outcomes for our valued clients whilst being recognised as a positive, collegiate place to work. We believe in our people and trust them with our brand.

What We Offer

As a national corporate law firm, we offer exposure to premium clients, large scale, multi-party, complex litigated matters and transparent career pathways, together with a variety of benefits including: generous paid parental leave, paid salary continuance insurance, flexible working, study assistance, pro-bono opportunities, complementary massages, realistic billables targets for legal practitioners, a formal mentoring program, professional memberships, birthday leave, social club, EOFY functions and end of year celebrations.

All applicants should note that the successful candidate will be required to undergo background screening including reference checks and police checks.

We are an equal opportunity employer and value diversity at our firm. We encourage applications from all qualified individuals who represent the communities in which we live and work. We encourage people from all backgrounds to join us; we are committed to providing an equitable recruitment experience for all candidates.

We kindly request that recruitment agencies do not contact the business in relation to this vacancy. Unsolicited CVs will not be considered or accepted.

Ready to Take the Next Step in Your Legal Support Career?

This isn’t your standard Legal Secretary role and we're not your standard law firm.

We were born out of a desire to do things differently. How we work, how we treat people, and how we build careers. No hierarchy-heavy, old-school culture. No "just another support role" mindset.

We're growing, and we're looking for an experienced Legal Secretary to join our Brisbane team and continue building their career in legal support.

Who Are We (Really)?

Yes, we're a national insurance law firm with offices in Adelaide, Brisbane, Melbourne, Perth and Sydney.

But more importantly:

• Named a 5-Star Employer of Choice for seven consecutive years
• Certified Great Place to Work for Women
• Recognised as a Family Friendly Workplace
• Awarded WGEA Employer of Choice for Gender Equality
• Named in the Best Law Firms List 2025

Awards are great, but what really matters is this:

• We genuinely invest in our support teams
• You're not "just the secretary" here
• People stay because they enjoy the work, the culture and the opportunities available to them

Introduction

Ready to Take the Next Step in Your Legal Support Career?

This isn’t your standard Legal Secretary role and we're not your standard law firm.

We were born out of a desire to do things differently. How we work, how we treat people, and how we build careers. No hierarchy-heavy, old-school culture. No "just another support role" mindset.

We're growing, and we're looking for an experienced Legal Secretary to join our Brisbane team and continue building their career in legal support.

Who Are We (Really)?

Yes, we're a national insurance law firm with offices in Adelaide, Brisbane, Melbourne, Perth and Sydney.

But more importantly:

• Named a 5-Star Employer of Choice for seven consecutive years
• Certified Great Place to Work for Women
• Recognised as a Family Friendly Workplace
• Awarded WGEA Employer of Choice for Gender Equality
• Named in the Best Law Firms List 2025

Awards are great, but what really matters is this:

• We genuinely invest in our support teams
• You're not "just the secretary" here
• People stay because they enjoy the work, the culture and the opportunities available to them

Description

What Makes This Role Different?

You'll be trusted, involved, and genuinely part of the legal team rather than sitting on the sidelines.

A week may include:

• Drafting court documents, filing documents with the Court and arranging service
• Preparing client reports and correspondence
• Organising and maintaining electronic matter files
• Managing billing processes, including e-billing
• Entering disbursements and sundry accounts
• Compiling e-briefs for counsel and experts
• Preparing and lodging statutory and regulatory forms, including Medicare and Centrelink documentation
• Arranging medical appointments and conferences
• Opening and closing matter files
• Word processing and document management
• Coordinating interstate travel
• Arranging couriers
• Providing broader team support when required

If you enjoy being across all aspects of a matter and taking ownership of your work, you'll thrive in this role.

What You'll Get

We'll keep it simple:

• A supportive team that genuinely has each other's backs
• Flexibility that works in practice, not just on paper
• Meaningful work where you're trusted and valued
• Opportunities to develop your career within a growing national firm

Plus:

• Competitive salary and firm-wide incentive program
• Salary continuance insurance funded by us
• Additional family-friendly benefits
• Wellbeing support for you and your family
• Discounts across 400+ retailers

Skills And Experiences

Who We're Looking For

We're seeking an experienced office-based Legal Secretary who sees legal support as a long-term career and thrives being apart of a team.

You'll bring:

• 1 -3 years of experience as a Legal Secretary or equivalent legal support role
• Personal injury experience (highly regarded but not essential)
• Excellent organisational and time management skills
• Strong attention to detail
• A proactive and collaborative approach
• The ability to remain calm and efficient in a fast-paced environment
• Outstanding communication skills

Please Note: This is a dedicated Legal Secretary position designed for a career Legal Secretary. We are seeking someone who is passionate about legal support as their chosen profession. Law students and those seeking a pathway to legal practice need not apply.

A Place Where You Can Be Yourself

Candidates can request reasonable adjustments for any part of the recruitment process. If you need any specific adjustment, please contact our People team so we can work together to support you.

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+, persons with disabilities, as well as individuals of all ages, and cultures. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

If you are looking for a challenging and rewarding career and want to work for a firm that values high performance, innovation, growth, whilst having fun along the way, we would love to hear from you! Please talk to our People Assistant, Breeanna on about joining Gilchrist Connell. Alternatively, hit the apply button to submit your CV and cover letter.

A quick note to agencies – we don’t need support with this role at present. Thank you.

Legal Secretary | Construction and Infrastructure | Brisbane

4001 Central Plaza McInnes Wilson Lawyers Pty

Posted 1 day ago

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Job Description

At McInnes Wilson Lawyers, we pride ourselves on fostering a collaborative and innovative environment where our people can thrive. As a leading Australian law firm, we are committed to excellence in everything we do and to developing the next generation of legal professionals.

The Opportunity

We are seeking an experienced and highly organised Legal Secretary to join our Construction and Infrastructure team. In this role, you will provide essential administrative and matter management support, ensuring matters progress smoothly and deadlines are met within a busy and collaborative practice.

This opportunity is ideal for a proactive professional who thrives in a fast-paced environment, enjoys managing competing priorities, and takes pride in delivering exceptional support to legal professionals.

The Role

As a key member of the team, you will provide comprehensive administrative support while assisting with the day-to-day management of legal matters. Working closely with lawyers and stakeholders, you will help maintain efficient workflows and contribute to the overall success of the practice.

Key Responsibilities:

• Provide administrative and matter management support to the Construction and Infrastructure team.
• Prepare, format and manage correspondence, legal documents, briefs and court materials.
• Assist with billing, file management and document administration.
• Maintain accurate electronic and physical filing systems.
• Support debt collection and general practice administration activities.
• Coordinate meetings, calendars and team priorities.
• Monitor deadlines and ensure matters remain well organised and progressing effectively.
• Provide general administrative support to facilitate the smooth operation of the practice.

About You

To be successful in this role, you will have:

• Previous experience as a Legal Secretary, Legal Assistant or in a similar support role.
• Exceptional organisational skills and strong attention to detail.
• The ability to manage multiple priorities and work effectively in a fast-paced environment.
• A proactive, resilient and professional approach.
• Excellent communication and stakeholder management skills.
• Confidence supporting senior professionals and working collaboratively within a team.
• Strong administration and document management capabilities.

We also welcome applications from experienced Executive Assistants and Personal Assistants with strong organisational, administrative and stakeholder management skills who are interested in transitioning into a legal support career.

Your New Team

Our team is made up of highly experienced and dedicated professionals who are committed to delivering exceptional legal services to our clients. We foster a culture of collaboration and support, where everyone’s contributions are valued and respected. As a member of our team, you will have access to ongoing training and development opportunities, as well as the chance to work on complex and challenging matters across a range of sectors.

Our lawyers have a deep understanding of the construction and infrastructure industry, with a track record of success in delivering innovative and commercially sound solutions for our clients. We pride ourselves on our ability to build strong and lasting relationships with our clients based on trust, integrity, and a deep knowledge of their businesses and industry.

We believe that our success is built on the strengths and diversity of our team, and we are committed to creating a workplace that is inclusive, supportive, and respectful. If you’re looking for a dynamic and challenging role in a supportive and collaborative team environment, we’d love to hear from you!

About Us

McInnes Wilson is a leading independent full-service firm with offices in Brisbane, Sydney, Melbourne, Adelaide, Canberra and Maroochydore. The firm has approximately 60 principals and over 400 staff nationally. We pride ourselves on delivering high quality outcomes for our valued clients whilst being recognised as a positive, collegiate place to work. We believe in our people and trust them with our brand.

What We Offer

As a national corporate law firm, we offer exposure to premium clients, large scale, multi-party, complex litigated matters and transparent career pathways, together with a variety of benefits including: generous paid parental leave, paid salary continuance insurance, flexible working, study assistance, pro-bono opportunities, complementary massages, realistic billables targets for legal practitioners, a formal mentoring program, professional memberships, birthday leave, social club, EOFY functions and end of year celebrations.

All applicants should note that the successful candidate will be required to undergo background screening including reference checks and police checks.

We are an equal opportunity employer and value diversity at our firm. We encourage applications from all qualified individuals who represent the communities in which we live and work. We encourage people from all backgrounds to join us; we are committed to providing an equitable recruitment experience for all candidates.

We kindly request that recruitment agencies do not contact the business in relation to this vacancy. Unsolicited CVs will not be considered or accepted.

Paralegal | Full-time Permanent | Brisbane About Avant Avant is Australia’s leading medical defence organisation, with over 130 years of experience protecting Australian medical professionals. Representing more than 90,000 health practitioners and medical students, we are committed to supporting our members throughout their careers. About the role Avant Law is seeking an experienced Paralegal to join our Brisbane team on a full-time, permanent basis.This is an excellent opportunity for an established legal support professional to work alongside leading medico-legal solicitors, supporting a diverse range of medical indemnity matters in a collaborative and professional environment.You will play an important role in the day-to-day management of legal matters, ensuring documentation is accurate, deadlines are met and the practice operates efficiently. Key responsibilities • Provide paralegal and administrative support to solicitors across a range of medico-legal matters.• Draft, prepare and format legal documents, briefs, correspondence, summaries and chronologies.• Maintain legal files, coordinate court filings and liaise with courts, tribunals, witnesses and experts.• Monitor deadlines and manage competing priorities to support the progression of legal matters.• Assist with member advice lines, meeting coordination, invoicing and general practice administration About you You are an organised, proactive legal support professional with strong attention to detail and the ability to manage competing priorities in a busy legal environment.You will bring: • Demonstrated experience in a paralegal or legal administrative role.• Experience preparing legal documentation and maintaining legal files.• Experience preparing briefs and chronologies.• Excellent written and verbal communication skills.• Accurate and efficient typing skills, including digital dictation.• Strong organisational skills and proficiency in Microsoft Office.• A collaborative approach and the ability to work independently. Why join Avant Law? • Work with Australia’s largest specialist medico-legal law firm.• Gain exposure to a diverse range of medical indemnity cases.• Collaborate with leading specialist medico-legal solicitors.• Enjoy a consistent pipeline of work through our close relationship with Avant Insurance.• Join a supportive team where your experience and contribution are valued.

Senior Associate, Finance Business Partnering (12 Month Maximum Term Contract)

We're seeking an experienced finance professional to join our Finance team as a Senior Associate, Finance Business Partnering. In this role, you'll work closely with senior stakeholders across the business to deliver high-quality financial reporting, analysis and insights that support informed decision making and enhance business performance.

This is an excellent opportunity for a commercially minded finance professional who enjoys partnering with stakeholders, solving complex business challenges and translating financial data into meaningful recommendations.

What you'll be doing

• Partner with divisional leadership teams and key stakeholders to provide financial insights, advice and recommendations that support business performance.
• Deliver monthly management reporting, including analysis of financial and operational performance, key risks and opportunities.
• Support budgeting, forecasting, business planning and corporate performance reporting activities.
• Develop and maintain financial models to support strategic and operational decision making.
• Contribute to business cases, project benefit realisation and performance outcome assessments.
• Drive finance initiatives and continuous improvement projects that enhance financial and operational outcomes.
• Support month-end processes, divisional reporting and ad hoc financial analysis.
• Build trusted relationships across the business and influence positive outcomes through effective stakeholder engagement.

What you'll bring

• Demonstrated experience in Finance Business Partnering, Financial Planning & Analysis or a similar commercial finance role.
• Strong financial and management accounting knowledge.
• Advanced analytical and financial modelling skills, with the ability to draw insights from multiple data sources.
• Experience preparing reports and presentations for senior leaders and executives.
• Strong budgeting, forecasting and management reporting capability.
• Advanced proficiency in Excel, Power BI and PowerPoint.
• Excellent communication and stakeholder management skills, with the ability to build trusted relationships and influence outcomes.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.

About you

You are a proactive and collaborative finance professional who thrives on partnering with the business to improve performance. You bring a strong sense of accountability, maintain high professional and ethical standards, and can confidently communicate complex financial information to a range of audiences.

You'll also demonstrate:

• Strong relationship-building and influencing skills.
• Sound commercial judgement and problem-solving capability.
• A commitment to continuous improvement.
• Flexibility and willingness to contribute across the broader Finance team.

Qualifications

• Tertiary qualification in Finance, Accounting or a related discipline.
• CA or CPA qualification, or an equivalent postgraduate qualification in finance or a related discipline.
• Knowledge of funding and financial markets.
• Understanding of risk management practices and standards.

Experience

• Five or more years' experience in finance business partnering or a related finance role.
• Proven ability to provide meaningful insights and recommendations that improve business performance.
• Experience collaborating with and influencing a broad range of stakeholders.
• Experience preparing reports and presentations for executive audiences.
• Experience in financial services organisations, particularly within Australian financial markets or treasury environments.
• Experience with risk management practices and project accounting.

Build the future with QTC:

QTC is the central financing authority for the Queensland Government and provides financial resources and services for the State. We manage the State’s funding program in the global capital markets to deliver sustainable and cost-effective borrowings for the Queensland Government, local governments, and other related entities (our clients). We do work that improves Queensland for generations. We are a leader in finance, creating meaningful solutions with profound outcomes. We set the standard in financial solutions. We address the challenges of today, with results for tomorrow.

Benefit from a best-in-class professional development program, flexible work, leadership programs, study support, paid-parental leave, salary packaging and a corporate wellbeing program (including discounts for you and your family to a range of fitness facilities close to home or work).

At QTC we celebrate diversity and are committed to creating an inclusive environment for all employees. We have an equitable, barrier-free application process so please inform us of any accessibility requirements in your application or you can reach out to our Talent Team (emailprotected) .

HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.

In Australia, we have 4 offices in Brisbane, Melbourne, Sydney and Perth and around 220 team members.

The Team

Brisbane is our newest HFW location, the role will be supporting the Construction team led by a successful and experienced Partner and includes Special Council, Senior Associates, Associates and casual Paralegals. Known for their collaborative spirit, the team works closely together and prides itself on being approachable, efficient, and supportive. This is a group that values open communication, mutual respect, and a shared commitment to delivering high-quality work.

Introduction

The Firm

HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.

In Australia, we have 4 offices in Brisbane, Melbourne, Sydney and Perth and around 220 team members.

The Team

Brisbane is our newest HFW location, the role will be supporting the Construction team led by a successful and experienced Partner and includes Special Council, Senior Associates, Associates and casual Paralegals. Known for their collaborative spirit, the team works closely together and prides itself on being approachable, efficient, and supportive. This is a group that values open communication, mutual respect, and a shared commitment to delivering high-quality work.

Description

The Role

This role offers the opportunity to work closely with senior legal professionals on complex and high-profile matters. You will play a key role in supporting billing, matter administration, time recording, and client engagement, while also contributing to the smooth day-to-day operations of the team and office including supporting with an office wide move and set up.

A significant portion of the role involves billing, so confidence working with numbers, strong attention to detail, and familiarity with billing systems are essential. You’ll also collaborate regularly with our Revenue Controller to ensure accurate and timely billing processes.

This is a fast-paced and rewarding role suited to someone who thrives on structure, enjoys working collaboratively with senior members of the team, and takes pride in delivering high-quality support.

The key responsibilities in this role include:

Billing & Financial Administration

• Prepare and manage complex billing processes using Elite 3E.
• Coordinate a structured billing review cycle involving lawyers and partners, ensuring accuracy and timely finalisation.
• Monitor and follow up on bill distribution post-completion.
• Conduct ongoing review of time entry narrations throughout the month.

Matter & Document Management

• Oversee matter opening and compliance procedures.
• Manage document filing and bundling for court proceedings.
• Prepare transcripts and maintain accurate filing of emails and documents using iManage.
• Support document organisation for partners and occasionally the broader team.

Time Recording Support

• Accurately record time entries for partners, including daily review of calendars and emails to draft narrations.

Email & Diary Management

• Monitor and manage partner inboxes, particularly court-related correspondence.
• Coordinate diary appointments, meetings, and court schedules.
• Ensure partners and associates are well-prepared and informed for all engagements.

Client & Business Development Support

• Organise client-facing events such as lunches, coffees, and boardroom presentations.
• Assist with logistics and presentation materials for larger events.
• Provide support during busy periods such as year-end and holiday seasons.

Team Coordination & Support

• Participate in frequent team meetings to stay aligned with priorities and updates.
• Liaise with paralegals regarding office attendance and task allocation.
• Supporting with the growth of the office and ensuring adequate support for the fee earning population.

Skills And Experiences

About you

We are looking for a capable Legal Assistant who will ideally bring:

• Aroundthree years' experience in a legal assistant role.
• Strong billing experience, including handling complex and high-volume bills with accuracy and attention to detail.
• The ability to work proactively and autonomously, while also contributing to team goals.
• Excellent organisational skills, with the ability to manage competing priorities and meet deadlines.
• Advanced document management skills, including bundling, transcript preparation, and electronic filing systems.
• Proficiency in time recording and diary management, with a proactive approach to supporting partner schedules and inboxes.
• Strong communication and interpersonal skills, with the ability to liaise confidently with individuals on all levels.
• A customer service mindset, with experience in coordinating client meetings and presentations considered a plus.
• A preference for being present in the office to provide hands-on support and foster team connection.
• A collaborative mindset and willingness to contribute to the success of the wider HFW team

What's in it for you?

If you're eager to join a friendly team in a positive environment, this opportunity could be ideal for you. As well as a friendly, down-to-earth group of colleagues, we offer the following benefits:

• Market-competitive remuneration package, employee referral incentives, and life and salary continuance insurance
• Health & Wellbeing initiatives, such as annual flu vaccinations, access to the Employee Assistance Program, free subscriptions to wellbeing apps, and subsidised sporting activities
• The ability to purchase additional annual leave and access our Paid Parental Leave (26 weeks)
• A welcoming, supportive, and collaborative work environment

What's next?

If this sounds like an opportunity for you, apply online with your CV and a brief cover letter outlining why you are interested in this role. We would love to hear from you!

If you have any questions, please contact: Candice Dixon, HR Consultant -

Company: Vocare Law (formerly known as Corney & Lind Lawyers) Pty Ltd, a mid-sized Law Firm in Herston, Brisbane

Firm Vision: We seek to provide advice and solutions that deliver just and redemptive outcomes.

Role: Personal Assistant/Paralegal.

Part of a friendly and supportive administrative team.

Criteria:

The candidate must have:

• High attention to detail with strong verbal & written communication skills

• Good inter-personal skills and organisation ability and prioritising skills

• Computer skills in Microsoft Office suite, word and excel a must – with an ability to pick up new systems quickly

• Must be professional, friendly and willingness to work in a team

• Take responsibility for allocated administrative tasks.

Main duties but not limited to:

• Coordination of the Directors calendar/appointments

• Efficient correspondence management/drafting, accurate editing of tracked documents

• Confidential accurate and personable client relations/correspondence.

• Personal Assistant or paralegal experience in a legal office is highly desirable but not essential.

Character: Identifying with ethos and vision of the firm, calm-under-pressure, confident, organised, pays attention to detail and is committed to a high standard of personal integrity.

Remuneration: Based on experience.

Commencement Date: Immediate start.

Application: Attach resume, letter and academic transcript for any tertiary study in an email to Naomi Tregenza, Office Coordinator

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Compliance Paralegal

4001 Central Plaza Thynne and Macartney

Posted 1 day ago

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Job Description

Summary:

An opportunity is available for a Compliance Paralegal to join Thynne + Macartney.

This position will operationalise the firm’s Anti-Money Laundering and Counter-Terrorism Financing (AML/CTF) Program, complete stamping and PEXA in accordance with the firm and QRO requirements. The role will also be responsible for assisting the Firm in meeting its broader compliance requirements.

This opportunity is offered on a part-time basis (3 days per week).

Responsibilities:

• Support the implementation and ongoing management of the firm’s AML/CTF Program, including compliance monitoring and reporting.
• Manage client onboarding and due diligence processes, including identity verification, risk assessments and ongoing monitoring.
• Identify, investigate and escalate AML/CTF and compliance risks, maintaining accurate records and reporting where required.
• Provide compliance guidance and training to lawyers and staff.
• Conduct compliance reviews, file audits and Lexon file reviews, and assist with implementing improvements where required.
• Maintain compliance registers, records and reporting systems, and assist with audits and regulatory requests.
• Complete stamping and PEXA transactions in accordance with firm policies, legislative requirements and Queensland Revenue Office (QRO) requirements.
• Assist with legal file management, document administration and compliance-related record keeping.
• Undertake other compliance and administrative duties as directed.

Skills and competencies:

To succeed in this role, you will have:

• Previous experience in compliance, legal administration, conveyancing, paralegal or professional services roles.
• An interest in compliance, risk management and AML/CTF obligations.
• Strong attention to detail and the ability to maintain accurate records.
• Excellent organisational and time management skills, with the ability to meet deadlines and manage competing priorities.
• Strong analytical and problem-solving skills, with sound judgement.
• Effective written and verbal communication skills, with the ability to work collaboratively with a range of stakeholders.
• A proactive, adaptable and willing-to-learn approach.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• The ability to work both independently and collaboratively within a team environment.

Benefits & Culture

In return for your strong work performance, you will be rewarded with a competitive salary package, excellent training and mentoring. You will also have access to an extensive range of firm wide benefits including discounts to retailers, salary sacrificing options, monthly drinks, casual Fridays, yearly flu vaccinations and birthday leave to name a few.

If you are enthusiastic, a team player and want to work for a great firm, then this opportunity is for you.

About Us

At Thynne + Macartney, we believe in taking the time to understand our clients’ individual situation and the challenges they face. We have collectively represented some of Australia’s most successful businesses and for over 130 years, we have accumulated experience and expertise across the generations of Queensland lawyers. Now it’s time to put your skills and experience to work for our clients.

If you are interested in applying for this opportunity, please submit your cover letter and CV by clicking the “Apply Now” button above.

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see )

Your Role

A great opportunity exists for an experienced Leasing Paralegal to join our Brisbane office on a permanent full-time basis, with the flexibility to work up to 2 days per week from home.

In this role, you will have the opportunity to work in a core area of our real estate business while being well supported with state-of-the-art technology, systems and AI tools. While this role is physically based in Brisbane, you will work on complex and high-volume retail and commercial leasing matters across multiple jurisdictions, supporting national clients as part of our collaborative national leasing team.

You will be responsible for preparing, negotiating and progressing clients' leases and you will manage your own files. You will deal directly with our clients and conduct negotiations with our clients' tenants and their lawyers.

The Team

The Brisbane leasing team is led by Partner Tanya Sciasci. Our leasing team are well known for our commercial and pragmatic approach to leasing transactions, delivering a whole of lifecycle service offering for our clients and focusing on facilitating a partnership between landlord and tenants, leading to optimal outcomes for our clients.

Some of our major leasing clients include Abacus, Alceon, Charter Hall, Cromwell, Haben, IFM Investors, Lendlease, Reading, Stockland, Suncorp and Woolworths.

More About You

We welcome applications from candidates with leasing experience.You will bring confidence, enthusiasm and drive to complement our team of experienced paralegals and lawyers. In return, you will have the opportunity to be mentored and trained by our respected team of senior lawyers.

Youwill also have:

• strong attention to detail and time management skills
• exceptional client service skills
• the initiative and drive to take ownership on your matters and client portfolios
• an interest in contributing to process improvement and systems
• the ability and desire to work in a highly collaborative, fast-paced environment

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact

Keylaw is the premier residential conveyancing law firm helping thousands realise their property dreams each year.

With 10 locations throughout Queensland, Victoria, and the Northern Territory, our team offers quality residential conveyancing services at competitive prices. Our innovative approach to customer service and technology makes us leaders in the residential conveyancing market.

THE OPPORTUNITY

We are dedicated to delivering the highest quality legal services to our clients.

We have positions available for a Law Firm Starter to join our growing team in Brisbane.

Starting with very simple tasks, our team will consistently challenge and develop your skillset to give you excellent legal firm experience.

Unlike some firms, you will not be working after 5pm. This is when you should be heading home to spend time with family and friends.

YOU

To be considered for this role, applicants must have completed Year 12 and ideally would have completed a Cert IV / Diploma in Legal Studies, a Business Administration course, or similar.

If you are a law graduate or law student wanting FULL-TIME work, this is a great opportunity to get your foot in the door and gain some valuable law firm experience.

To be suitable for this position in a fast-paced office, you should:

• Be organised;
• Be professionally presented;
• Have confidence working with cloud-based systems;
• Be adaptable and manage multiple tasks with confidence; and
• Have strong communication skills.

BENEFITS AND CULTURE

Learn with Australia’s most forward-thinking conveyancing firm;

Exposure to good quality work, using proprietary cloud-based systems;

Be part of a collaborative and inclusive work culture that values diversity and creativity; and

Flexible working arrangements and a healthy work-life balance.

APPLY

Isn’t it time for a chat? Unlock your next chapter with us.

Join Keylaw and be part of a team dedicated to excellence in property law.

If you wish to apply, please email your resume in PDF format to Erin Newsham directly at

We look forward to reviewing your application!

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