Registrar

Court-Services-Victoria; Victoria; On-site; AUD 70,000 - 90,000; Full time

Job summary

Court Services Victoria is seeking a Registrar to perform a wide range of administrative tasks supporting judicial officers and court users in the Children’s Court of Victoria.

You will manage files, provide information on court procedures, operate IT and AVL systems for online hearings, and ensure high-quality support during proceedings; strong communication, collaboration and organisational skills are essential.

Qualifications

• Detailed knowledge of Victorian Courts and Tribunals, especially the Children's Court of Victoria.
• Ability to communicate information clearly to diverse audiences.
• Proven ability to work collaboratively to achieve outcomes.
• Well developed organisational skills for efficient administrative delivery.
• Experience using case management and court IT systems.

Responsibilities

• Provide information and authoritative advice on court procedures to internal and external stakeholders.
• Assist with file preparation, management and case flow to support hearings.
• Operate IT and AVL systems to enable online hearings and record keeping.
• Perform quasi-judicial tasks in day-to-day court operations under limited direction.
• Ensure judicial officers have exemplary administrative support during proceedings.

Skills

Court procedures

Information delivery

Collaboration

Organisational skills

Critical thinking

Tools

Case management systems

AVL systems

IT systems

Job description

About UsCourt Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the `Courts Group'.Our people enable the Courts Group to deliver on each jurisdiction's own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.About the Children's Court of VictoriaThe Children's Court of Victoria (ChCV) is a specialist court that hears and determines cases in two divisions. The Family Division hears and determines cases involving the care and protection of Victorian children who are at risk of harm. The Criminal Division hears and determines the criminal charges brought against children between the ages of 10-17 years.As a specialist and dedicated court, we are able to focus solely on responding to the particular needs and interests of children, young people and their families. This focus guides our approach to the delivery of judicial, dispute resolution, registry and support services, as well as the physical environment of our courts.The ChCV expertly and fairly applies the law in cases involving children and young people. We work closely with youth justice, legal services, child protection and other community-based services to provide a multi-disciplinary court response to address the best interest of children in need of protection, whilst promoting the accountability and rehabilitation of young offenders and in doing so, improving community safety.About the RoleAs a Registrar, you will perform a wide range of administrative tasks to ensure efficient services are provided internally to judicial officers and externally to court users and stakeholders.Responsibilities include:providing information and authoritative advice on court procedures and practices to internal and external stakeholdersassisting with file preparation and management, applying case flow management principles to support online and in-court hearingsoperating relevant computer systems, including IT and AVL systems to enable online hearings and to maintain record keeping on case management systemsperforming quasi-judicial functions relating to day-to-day operations of the Court, under limited directionensuring judicial officers have exemplary administrative support during and after court proceedings, including proactive management of court filesAbout YouThe ideal candidate will have detailed knowledge of Victorian Courts and Tribunals, especially the Children's Court of Victoria and be able to demonstrate:strong communication skills with the ability to use various methods to convey information and ideas in a way that the audience can understand the messageproven ability to work collaboratively with others to achieve work outcomeswell developed organisational skills to ensure efficient delivery of administrative tasksexperience in critical thinking to objectively analyse and evaluate data, points of view and/or needs of stakeholders to find potential solutionsHow to applyClick the `Apply Now' button, ensuring you include the following in your application:resumea short cover letterOther informationCSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.We aim to create a workforce that reflects the community in which we live.If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.As part of our commitment to a safe and respectful workplace, CSV conduct pre-employment checks, including reference checks, police checks and misconduct screening. These checks are handled confidentially, with care and are a standard part of our hiring process to ensure the right fit for both candidates and Court Services Victoria.