Registrar

Victorian Government; Melbourne; On-site; AUD 75,000 - 95,000; Full time

Job summary

Court Services Victoria is seeking a Registrar for the Children’s Court of Victoria, based in Melbourne CBD and inner metro areas. The role provides essential administrative support to judicial officers and court users, ensuring efficient processes.

You will manage file preparation, apply case flow principles for hearings, and operate IT/AVL systems to support online hearings while maintaining accurate records in the court management system.

Qualifications

• Strong communication skills to convey information clearly to diverse audiences.
• Ability to work collaboratively to achieve outcomes.
• Well developed organisational skills to manage administrative tasks efficiently.
• Experience in critical thinking to analyse data and stakeholder needs.

Responsibilities

• Provide information and authoritative advice on court procedures to internal/external stakeholders.
• Assist with file preparation and case flow management for online and in-court hearings.
• Operate IT and AVL systems to enable online hearings and maintain case management records.
• Perform quasi-judicial functions relating to day-to-day Court operations under limited direction.
• Ensure judicial officers have strong administrative support during and after court proceedings.

Skills

Communication skills

Collaboration

Organisational skills

Critical thinking

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/C00525NS

• Make a meaningful difference supporting children, young people and families through the justice system
• Join a collaborative and supportive team committed to service excellence
• Grow your career in an ongoing role, with access to continuous learning and professional development opportunities

• Make a meaningful difference supporting children, young people and families through the justice system
• Join a collaborative and supportive team committed to service excellence
• Grow your career in an ongoing role, with access to continuous learning and professional development opportunities

About Us

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the ‘Courts Group'.

Our people enable the Courts Group to deliver on each jurisdiction's own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

About the Children's Court of Victoria

The Children's Court of Victoria (ChCV) is a specialist court that hears and determines cases in two divisions. The Family Division hears and determines cases involving the care and protection of Victorian children who are at risk of harm. The Criminal Division hears and determines the criminal charges brought against children between the ages of 10-17 years.

As a specialist and dedicated court, we are able to focus solely on responding to the particular needs and interests of children, young people and their families. This focus guides our approach to the delivery of judicial, dispute resolution, registry and support services, as well as the physical environment of our courts.

The ChCV expertly and fairly applies the law in cases involving children and young people. We work closely with youth justice, legal services, child protection and other community-based services to provide a multi-disciplinary court response to address the best interest of children in need of protection, whilst promoting the accountability and rehabilitation of young offenders and in doing so, improving community safety.

About the Role

As a Registrar, you will perform a wide range of administrative tasks to ensure efficient services are provided internally to judicial officers and externally to court users and stakeholders.

Responsibilities include:

• providing information and authoritative advice on court procedures and practices to internal and external stakeholders
• assisting with file preparation and management, applying case flow management principles to support online and in-court hearings
• operating relevant computer systems, including IT and AVL systems to enable online hearings and to maintain record keeping on case management systems
• performing quasi-judicial functions relating to day-to-day operations of the Court, under limited direction
• ensuring judicial officers have exemplary administrative support during and after court proceedings, including proactive management of court files

About You

The ideal candidate will have detailed knowledge of Victorian Courts and Tribunals, especially the Children's Court of Victoria and be able to demonstrate:

• strong communication skills with the ability to use various methods to convey information and ideas in a way that the audience can understand the message
• proven ability to work collaboratively with others to achieve work outcomes
• well developed organisational skills to ensure efficient delivery of administrative tasks
• experience in critical thinking to objectively analyse and evaluate data, points of view and/or needs of stakeholders to find potential solutions

Other information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.

As part of our commitment to a safe and respectful workplace, CSV conduct pre-employment checks, including reference checks, police checks and misconduct screening. These checks are handled confidentially, with care and are a standard part of our hiring process to ensure the right fit for both candidates and Court Services Victoria.

Applications close Friday 23 October 2026 at 11.59pm