In Court Registrar

Victorian Government; Melbourne; On-site; AUD 75,000 - 105,000; Full time

Job summary

Court Services Victoria is seeking an In-Court Registrar to provide dedicated judicial support, manage courtroom processes, and assist with court user inquiries. You will ensure efficient handling of documents and proactive file management to support timely hearings.

The role requires knowledge of Victorian Courts and Tribunals, strong communication skills, and the ability to work collaboratively with Judiciary and senior officers in a demanding environment.

Qualifications

• Knowledge of Victorian Courts and Tribunals and their processes.
• Excellent written and verbal communication abilities.
• Ability to work collaboratively with judiciary and court staff.
• Flexible and adaptable to changing priorities in a high-stakes environment.
• Strong analytical and critical thinking skills.

Responsibilities

• Provide authoritative information on court procedures to internal and external stakeholders.
• Perform quasi-judicial functions related to court operations.
• Assist in development, evaluation and implementation of policies and procedures.
• Prepare and submit professional reports and court documentation.
• Receive and process court documents to ensure timely hearings.
• Provide exemplary administrative support to judicial officers.

Skills

Strong communication skills

Collaborative team player

Judicial liaison

Adaptability in fast-paced environment

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/MC2642NS

• Join a supportive and collaborative team committed to service excellence.
• Work in a unique courtroom environment where no two days are the same.
• Multiple ongoing and fixed term roles available.

About Us

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the ‘Courts Group'.

Our people enable the Courts Group to deliver on each jurisdiction's own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

As a specialist and dedicated court, we are able to focus solely on responding to the particular needs and interests of children, young people and their families. This focus guides our approach to the delivery of judicial, dispute resolution, registry and support services, as well as the physical environment of our courts.

The ChCV expertly and fairly applies the law in cases involving children and young people. We work closely with youth justice, legal services, child protection and other community-based services to provide a multi-disciplinary court response to address the best interest of children in need of protection, whilst promoting the accountability and rehabilitation of young offenders and in doing so, improving community safety.

About the Role

The In-Court Registrar is responsible for providing dedicated, quality judicial support to judicial officers. In-Court Registrars are required to perform administrative tasks, manage courtroom processes and provide in court support to Judicial Officers, assist with court user enquiries and have proactive file management to ensure a seamless and high quality service is provided.

Responsibilities include:

• providing authoritative advice and information on court procedures and practices to internal and external stakeholders
• performing quasi-judicial functions relating to day-to-day and ongoing operations of the court, with limited direction
• assisting in the development, evaluation and implementation of new policies and procedures
• preparing and submitting professional reports, correspondence and other documentation which may include sensitive information or analysis
• receiving and processing court documents in a timely and efficient manner to ensure hearings can proceed expeditiously
• ensuring judicial officers have exemplary administrative support during and after court proceedings, including proactive management of court files

We are currently recruiting for:

• 1 ongoing, full-time position
• 2 fixed-term, full-time positions through to June 2027 and August 2027

This is an exciting opportunity to join the Children's Court of Victoria and play a key role in supporting the delivery of justice for children, young people and families across Victoria.

About You

The ideal candidate will highly value the vision for providing consistent access for all Victorians to a specialist, independent Children's Court to ensure cases involving children and young people are heard in a saf e and culturally appropriate environment.

This position operates within a demanding and sensitive environment that requires the capacity to exercise sound judgement, build relationships and liaise effectively with judiciary and senior officers of the court.

You will have knowledge of Victorian Courts and Tribunals and be able to demonstrate:

• strong communication skills with the ability to use various methods to convey information and ideas in a way that the audience can understand the message
• proven ability to work collaboratively with others, engaging in a supportive and cooperative manner to share responsibilities for the delivery of work outcomes
• your skills in remaining flexible and adaptable in a fast-paced environment with competing priorities
• experience in critical thinking to objectively analyse and evaluate data, points of view and/or needs of stakeholders to find potential solutions

Other information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.

As part of our commitment to a safe and respectful workplace, CSV conduct pre-employment checks, including reference checks, police checks and misconduct screening. These checks are handled confidentially, with care and are a standard part of our hiring process to ensure the right fit for both candidates and Court Services Victoria.

Applications close Friday 23 October 2026 at 11.59pm