Recruitment Coordinator @ Domain

Hatch

Sydney

On-site

AUD 60,000 - 80,000

Full time

3 days ago

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Benefits offered by this job

Extra annual leave

Leadership development programs

LinkedIn Learning

Perkbox discounts

Job summary

Hatch, in collaboration with Domain (CoStar Group), seeks a Recruiting Coordinator to support the full lifecycle of hiring and onboarding. You will coordinate interviews, generate offers, manage background checks, and ensure a smooth candidate experience across the organization.

You will act as the go-to person for new hires, maintain accurate ATS data in Workday, and provide timely reporting to stakeholders while partnering with the Talent Acquisition team to optimize processes.

Qualifications

Bachelor's degree in Business, HR, or related field.
At least 1 year HR/Recruiting/Administration experience.
Strong communication and relationship-building skills.
Maintain confidentiality with sensitive information.
Proficient in Outlook, Word and Excel.
Ability to demonstrate urgency, adaptability, problem solving.
Experience with Workday preferred.

Responsibilities

Coordinate hiring from interview to start date and onboarding.
Create, receive, track offer letters and pre-employment paperwork.
Initiate and track background checks.
Track new hires through hiring stages in real time.
Be the ATS Workday resident expert.
Schedule interview days and manage calendars.
Arrange travel and lodging for candidates and hires.
Provide high-level on-site candidate support.
Monitor tickets in AskHR and route to teams.
Assist with special projects and reporting.

Skills

Communication skills

Confidentiality

Interpersonal skills

Time management

Workday

Education

Bachelor's degree in Business, HR, or related field

Tools

Workday

Eightfold

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Joining the Human Resources team at Domain part of CoStar Group, you will contribute to the creation of a highly successful and engaging environment.

The Recruiting Coordinator is the central hub and a critical component of the hiring and onboarding process. In this role, you will work closely with the Talent Acquisition team to facilitate the full life cycle recruiting process – from offer to pre-employment. Core activities will include coordination and scheduling of virtual and onsite interviews, offer letter generation, background checks to completion of new hire forms and the hand-off to Human Resources.

You will be the go-to person for all things related to new hires, efficiently tracking status of each step of the on-boarding process while continuing to provide a positive candidate and employee experience, while also creating reports and communicating status to interested parties.

Responsibilities

Coordinate and manage the hiring process from point of interview through to start date and onboarding, supporting the Talent Acqusition team across the entire organization and all business groups; additionally help to support internal recruiting efforts as appropriate
Responsible for creating, receiving, and tracking all offer letters, new hire agreements, and pre-employment paperwork
Initiate, track and troubleshoot background investigations (including Motor Vehicle Reports and Credit Checks when applicable)
Accurately track all new hires through hiring stages in real time and ensure all interested parties are well-informed, allowing for a smooth transition and onboarding process
Become resident expert for information, processes, accuracy, and reporting in the Applicant Tracking System (ATS), Workday
Schedule and coordinate interview days, send interview confirmations to candidates, and update and manage interview calendars
Schedule travel and lodging arrangements for candidates and new hires as needed
Providing and/or coordinating a white glove candidate experience for on-site interviews through professionalism and high-level communication skill- greeting and providing on-site support to candidates going through the recruiting process at any talent level.
Monitor and manage incoming tickets through the AskHR case management system to ensure timely resolution, assigning tickets to appropriate team members based on expertise
Assist with special projects as assigned, which may include minor reporting, system testing, process improvement initiatives, and other departmental tasks

About You

Completed Bachelor’s degree in Business, Human Resources, Communication or related field required from a not for-profit college or university.
At least 1 year of HR/Recruiting/Administration experience
Strong communication skills and the ability to build relationships with employees, managers and stakeholders at all levels of the organization.
Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information.
Experience with Microsoft Outlook, Word and Excel.
Must be able to demonstrate the following competencies: sense of urgency; motivation; detailed approach; intellectual curiosity; adaptability; problem solving; and communication skills
Experience with Workday and Eightfold preferred.

About Domain, Part Of The CoStar Group

Domain is one of Australia's most trusted and loved property brands, helping millions of Australians find their dream home and stay informed about the property market. Now, Domain has joined forces with CoStar Group, a global leader in real estate information, analytics, and online marketplaces to take the next big leap in property technology and data innovation.

As part of CoStar Group, an S&P 500 company with more than 35 years of experience transforming how people understand and transact real estate, Domain is entering an exciting new era of growth. CoStar is investing heavily in new products, technology, and people to revolutionise how Australians access property data, insights, and marketplaces. This is a rare opportunity to join a world-class research team at the intersection of two powerful brands - Domain's local market expertise and CoStar's global scale and technology - as we build the future of real estate intelligence together.

What’s In It For You

Working at CoStar Group means you'll enjoy a culture of collaboration and innovation that attracts the best and brightest across a broad range of disciplines. We offer you generous compensation and performance-based incentives. As well as having an outstanding working environment, other perks include extra days of annual leave, leadership development programs, LinkedIn Learning, Perkbox discounts and much more!

Equity, Diversity and Inclusion at Domain

Domain is enthusiastically and unapologetically committed to fostering an equitable, inclusive work culture which reflects our customers and communities. We are proactively looking for candidates from all lived experiences, including people with disability, and people of all ages, ethnicities, cultures (including Aboriginal and Torres Strait Islander Peoples), faiths, sexual orientations, and gender identities (including trans and non-binary people).

We are committed to providing an equitable recruitment process for people with disability. If you require adjustments during the process we're here to support. If you wish to receive this job advertisement in an accessible format, or have a confidential chat about workplace adjustments, please contact our Equity, Diversity and Inclusion team at edi@domain.com.au or leave a message on 1300 858 356 and we will get back

CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre-employment substance abuse testing

Key Responsibilities