Administrator

Sime Motors; Mackay Regional; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Free on-site parking

Job summary

Hastings Deering (Australia) Ltd in Mackay QLD is seeking an organised Administrator to support day-to-day operations, including purchasing, reception, and general office tasks. This permanent, Monday to Friday role suits detail‑driven professionals who thrive in fast-paced environments.

You’ll manage purchase orders, monitor stock, assist with invoices, and provide administrative support to apprenticeship programs while upholding data accuracy and stakeholder communications.

Qualifications

• Bring relevant administrative experience in administration or purchasing support, ideally within mining or industrial environment.
• Maintain exceptional data accuracy across purchasing and administrative tasks.
• Communicate effectively with stakeholders and maintain a customer‑focused approach.
• Manage competing priorities in a fast-paced operation.

Responsibilities

• Manage purchasing processes – raise and process purchase orders in line with business and site requirements.
• Track purchase orders – monitor open orders and follow up on outstanding items to avoid delays.
• Support reception and general office operations – assist with reception duties and complete administrative tasks.
• Maintain cost control – monitor expenditure and purchasing compliance.
• Assist in invoice accuracy – support invoice matching and resolve PO discrepancies promptly.
• Provide administrative support – assist the purchasing function and operational leaders in day-to-day tasks.
• Support Apprenticeship administration – assist the Apprentice Coordinator with records and documentation.

Skills

Attention to detail

Communication

Organisational skills

Prioritisation

Teamwork

Customer service

Tools

Microsoft Office

ERP systems

Purchasing system

Job description

Company : Hastings Deering (Australia) Ltd

Kickstart your career or take the next step with Hastings Deering – where our people build something BIGGER.

Are you an organised and detail-driven professional looking to build your career with a leading industry brand? We are seeking a motivated Administrator to join our team in Mackay QLD.

As an Administrator, you will play a key role in supporting day-to-day operations, ensuring processes run smoothly and efficiently. This is a fast-paced position suited to someone who thrives on organisation, communication, and multitasking. This is a permanent, Monday to Friday opportunity.

Who are we and why work with us?

Hastings Deering is proud to be one of the top 5 Caterpillar dealerships globally. We sell, rent, and offer support and parts distribution services for Cat® products across a range of industries, including resources, general construction, civil transport and commercial construction, power systems, government, primary industries and marine.

We have more than 3,500 employees across 23 business service centres throughout Queensland, Northern Territory, Papua New Guinea, the Solomon Islands and New Caledonia, with our headquarters based in Brisbane, Australia.

When you join our team at Hastings Deering, you’ll benefit from:

• Competitive Salary & Security – A rewarding salary package with yearly reviews, along with a range of benefits designed to support your health, well-being, and financial security.
• Training & Career Development – Opportunities for training, mentorship, and career development specific to your role.
• Stable & Long-Term Career – Benefit from the security of a stable, long-term position at Hastings Deering, offering you peace of mind and the opportunity to build a rewarding career.
• Innovation & Improvement – We drive continuous improvement through dedicated initiatives, foster inclusivity with gender/culture work groups and embrace technological advancements to stay at the forefront of our industry.
• Global Opportunities – Access to growth opportunities at a regional, national, and international level through our global Sime network.
• Health & Wellbeing Support – Dedicated programs and utilities to support your physical, mental, and financial health, such as our Employee Assistance Program, free health checks, and discounted private health insurance.
• Parental Leave – Paid parental leave options with 16 weeks for primary carers and 2 weeks for secondary carers.
• Insurance Benefits – Salary continuance insurance.
• On-Site Perks – Free on-site parking.

What you’ll be doing:

• Manage purchasing processes – raise and process purchase orders in line with business and site requirements.
• Track purchase orders – monitor open orders and proactively follow up outstanding items to avoid delays.
• Support reception and general office operations – assist with reception duties and complete additional administrative tasks as required.
• Maintain cost control – support financial discipline by monitoring expenditure and purchasing compliance.
• Assist in invoice accuracy – assist with invoice matching and resolve purchase order discrepancies promptly.
• Provide administrative support – assist the purchasing function and operational leaders with day-to-day administration.
• Support Apprenticeship administration – assist the Apprentice Coordinator with day-to-day administrative tasks, maintain accurate records and documentation, and provide general administrative support to ensure the smooth delivery of apprenticeship and training activities.

What you’ll need:

• Bring relevant administrative experience – demonstrate previous experience in administration or purchasing support, ideally within a mining or industrial environment.
• Maintain exceptional attention to detail – deliver a high level of data accuracy across purchasing and administrative tasks.
• Communicate effectively with stakeholders – apply strong communication skills and a customer‑focused approach in daily interactions.
• Manage competing priorities – organise workloads effectively and perform well in a fast‑paced operational environment.
• Use systems confidently – work competently with Microsoft Office and ERP systems, with purchasing system experience highly regarded.
• Demonstrate reliability and teamwork – take a proactive, dependable approach and collaborate effectively within a team environment.