Records & Deeds Clerk - Precision in Digital Legal Docs

Bytewize; Morwell; On-site; AUD 58,000 - 61,000; Full time

Job summary

Prior Law in Morwell, VIC, is seeking a full-time Records & Deeds Clerk to digitise and manage firm records, oversee internal deed requests, and assist with external requests. Classification under Legal Services Award Level 2 or 3 ($29.45 to $31.11 per hour) plus super.

The role requires strong organisational skills, knowledge of document management systems, and ability to work autonomously and with the team, ensuring accuracy, confidentiality, and compliance with procedures.

Qualifications

• Familiar with Microsoft Office and Adobe products.
• Proven ability to follow procedures correctly.
• Strong organisational skills and attention to detail.
• General knowledge of legal terminology and procedures.
• Proficiency in document management software and database systems.
• Excellent communication and interpersonal skills.
• Ability to work both autonomously and collaboratively in a team environment.
• Commitment to upholding confidentiality and ethical standards in handling legal documents and estate matters.

Responsibilities

• Digitise physical client deeds and other legal documents using scanning equipment.
• Register and classify digitised information into the Electronic Document Records Management System.
• Organise, index, and maintain Prior Law’s collection of deeds, titles, wills, certificates, and other legal documents.
• Uphold the accuracy and completeness of all deed records, estate documents, and other legal records.
• Supervise internal safe custody requests and assist with external safe custody requests.
• Work collaboratively across the legal and operations teams to provide documents for legal transactions and safe custody inquiries.
• Liaise with coworkers, clients, and other law firms to facilitate copies and release of documents.
• Maintain confidentiality and security of sensitive legal documents and information.

Skills

Microsoft Office

Adobe products

Document management

Attention to detail

Communication

Confidentiality

Teamwork

Interpersonal skills

Tools

Document management software

Database systems

Job description

Prior Law in Morwell, VIC, is seeking a full-time Records & Deeds Clerk to digitise and manage firm records, oversee internal deed requests, and assist with external requests. Classification under Legal Services Award Level 2 or 3 ($29.45 to $31.11 per hour) plus super.

The role requires strong organisational skills, knowledge of document management systems, and ability to work autonomously and with the team, ensuring accuracy, confidentiality, and compliance with procedures.