Receptionist

Haileybury; Melbourne; On-site; AUD 20,000 - 28,000; Part time

Benefits offered by this job

Paid parental leave

Personal leave

Employee Assistance Program (EAP)

Discount partnership programs

Salary packaging options

Job summary

Haileybury is seeking a professional Receptionist to join the Main Reception team at Keysborough. As the first point of contact, you will deliver exceptional service to students, families, staff and visitors while supporting reception operations and general administration.

This part-time maternity leave replacement role runs two days per week (Monday and Tuesday) commencing Monday, 9 November 2026, with opportunities to contribute to efficient administrative processes and broader school

Qualifications

• High level of organisation and efficiency.
• Strong communication with students, families, staff and visitors.
• Ability to manage multiple tasks and stakeholders.
• Proactive and customer-focused service orientation.
• Attention to detail and accuracy in administration.

Responsibilities

• Manage reception duties, including mail and email distribution.
• Respond to enquiries from parents, staff, students and the wider community.
• Coordinate and maintain shared meeting room calendars.
• Reconcile invoices and support financial administration.
• Develop and implement efficient reception administrative processes.
• Provide administrative support to the Print Room.
• Assist with general administrative duties as required.

Skills

Highly organized

Excellent communication

Multitasking

Calm under pressure

Detail-oriented

Problem solving

Interpersonal skills

Teamwork

Job description

Haileybury is seeking a professional and highly organised Receptionist to join our Main Reception team at Keysborough. As a welcoming first point of contact, you will deliver exceptional service to students, families, staff and visitors while supporting reception operations and general administration.

We are looking for a proactive team player with excellent communication and organisational skills, strong attention to detail and the ability to manage competing priorities calmly and efficiently.

This is a part-time (2 days per week - Monday and Tuesday) maternity leave replacement, commencing Monday, 9 November 2026.

Key Responsibilities

As the Receptionist you will:

Manage reception duties, including incoming and outgoing mail and email distribution.

Respond to enquiries from parents, staff, students and the wider community.

Coordinate and maintain shared meeting room calendars.

Reconcile invoices and support financial administration.

Develop and implement efficient reception administrative processes.

Provide administrative support to the Print Room.

Assist with general administrative duties as required.

About You

At Haileybury we are seeking exceptional people. We are looking for a team player who brings the following skills and experience:

Highly organised with a positive, can-do attitude.

Ability to effectively manage multiple tasks, projects, and stakeholders simultaneously.

Remains calm, focused, and professional in a fast-paced environment.

Enthusiastic, conscientious, and committed to delivering high-quality service.

Efficient, detail-oriented, and process-driven.

Strong problem-solving skills with the ability to think both creatively and logically.

Excellent interpersonal skills and communication skills, with a collaborative approach to teamwork.

Why work for us?

Ongoing professional and personal development.

Excellent on-site facilities, grounds and working environment.

Employee leave benefits such as paid parental leave and additional personal leave.

Employee Assistance Program (EAP).

Various financial benefits to employees through discount partnership programs and salary packaging options.

Successful applicants must have the right to work in Australia and either hold, or be willing to obtain, a current National Police Check and an Employee Working With Children Check prior to commencement.

Haileybury is committed to the protection of children and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening and adhere at all times to the schools’ Child Safety and Wellbeing Policy, (https://www.haileybury.com.au/policies).

Haileybury is an equal opportunity employer. We celebrate diversity and create an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.