Reception / Facilities Coordinator

Manpower Australia; North Sydney Council; On-site; AUD 55,000 - 75,000; Full time

Job summary

Manpower Australia is seeking a proactive Reception / Facilities Coordinator to support the day-to-day operations of a busy corporate office in North Sydney. The role combines reception, workplace coordination, facilities support and customer service to deliver an exceptional workplace experience.

Key responsibilities include managing workspace allocations, meeting room setup, service desk requests and liaising with building management. Onsite, full-time, with a dynamic team environment.

Qualifications

• Experience in Reception, Facilities Coordination, Office Administration or Customer Service.
• Strong customer service focus and ability to engage with stakeholders.
• Clear communication and interpersonal skills.

Responsibilities

• Coordinate workspace, seating and desk allocations.
• Manage meeting room set-up and pack-down requirements.
• Provide concierge and customer experience services for visitors and employees.
• Handle service desk requests for workplace support and facilities.
• Assist with asset audits and inventory management.
• Coordinate access via security cards and inductions.
• Support HSE activities and compliance in the workplace.

Skills

Customer service

Stakeholder engagement

Communication skills

Job description

Role: Reception / Facilities Coordinator - North Sydney - Onsite

About the Role

We are seeking a proactive and customer-focused Reception / Facilities Coordinator to support the smooth day-to-day operation of a busy corporate office. This role combines reception, workplace coordination, facilities support, and customer service, making it ideal for someone who enjoys working in a fast-paced environment and delivering an exceptional workplace experience.

Key Responsibilities

• Coordinate workspace, seating, and desk allocations.
• Manage meeting room set-up and pack-down requirements.
• Support client meetings and workshops, providing concierge and customer experience services.
• Manage workplace and office support requests through the service desk.
• Assist with annual asset audits and inventory management.
• Coordinate security card distribution and access requests.
• Support workplace inductions, Health, Safety & Environment (HSE) activities, and compliance requirements.
• Provide reception, front-of-house, and concierge services for employees and visitors.
• Perform general administration, office, facilities, and workplace support duties.
• Liaise with building management and cleaning service providers.
• Coordinate vendor relationships and contract administration activities.
• Assist with processing quotes, purchase orders, and invoices.
• Coordinate office maintenance and repair requirements.

About You

• Previous experience in Reception, Facilities Coordination, Workplace Coordination, Office Administration, or Customer Service.
• Strong customer service and stakeholder engagement skills.
• Excellent communication and interpersonal skills. *Wait this line seems truncated?*Check: we had an
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